Administrative Assistant I at Health Communication Capacity Collaborative (HC3)

Advert Code: ADMS160818
Reports to: Senior Administrative Officer II

Summary

• The Administrative Assistant I will be responsible for assisting the Senior Administrative Officer II and other members of the administrative team with day to day tasks related to project administration.

Essential Duties and Responsibilities
In addition to the general duties described above. Specific duties and responsibilities include the following:

• Support the admin team with the implementation of procurement processes and procedures;
• Assist with coordinating transportation requests within the office;
• Assist with logistics arrangements for international staff/visitors;
• Assist with logistics for conferences, local travel, workshops and other activities;
• Manage staff monthly call credit and internet payments;
• Support the team with basic asset/inventory management;
• Support in the staff HMO registration and payment;
• Backstop for the receptionist;
• Introduce new hires to staff;
• Other duties as identified by supervisor.

Minimum Qualifications, Skills & Experience

• Minimum of HND/Bachelor’s degree
• 1 -2 years’ experience working with donor-funded projects in administrative related tasks
• Working experience with USAID funded project is an added advantage
• Working Knowledge of MS Office Packages
• Knowledge of basic administrative procedures.
• Well-organized, with ability to track multiple activities and deadlines
• Ability to work successfully in a cross-cultural, team-based environment