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  • Posted: Sep 28, 2016
    Deadline: Oct 31, 2016
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    The African Development Bank Group (AfDB) is a multilateral development finance institution established to contribute to the economic development and social progress of African countries. The AfDB was founded in 1964 and comprises three entities: The African Development Bank, the African Development Fund and the Nigeria Trust Fund. The AfDB’s missi...
    Read more about this company

    Short Term Contractor - STS (Temporary)

    Reference: ADB/16/097
    Location: Côte d’Ivoire
    Grade: GS5/6/7
    Position N°: NA

    The Position

    • Occasionally, the Bank offers limited opportunities to recruit its short term service staff (STS) for administrative support in the following areas: Secretarial duties, IT, Communication, Law, Finance, Accountancy, Economics, Medical, etc.

    Duties and Responsibilities
    Under the overall supervision of the Director, a Manager or a team member, the incumbent will carry out the following duties:

    • Organize and manage the office of the Director, the Manager or a team member.
    • Manage the office’s document processing, filing and tracking system.
    • Assist in managing and maintaining the Director or Manager’s diary and email.
    • Screen mails, emails and telephone calls, highlight urgent and priority matters requiring the Manager or Director’s attention, and direct incoming visitors.
    • Draft, type and dispatch memoranda, acknowledgement notes and responses to messages, and follow-up with relevant members of the office team.
    • Proofread routine documents prepared for the Manager or Director’s attention and signature, in consultation with relevant members of the office team.
    • Schedule meetings between the Manager and the Director and key stakeholders within and outside the Bank as well as compile relevant documentation and briefings.
    • Compile appointments, invitations and other requests for meetings.
    • Organize travel and accommodation arrangements and prepare the work program and the working documents for missions.
    • Make necessary arrangements for visitors.
    • Provide administrative support, including preparation of administrative forms and processing of requests in SAP.
    • Provide any other administrative support or service.

    Selection Criteria
    Including desirable skills, knowledge and experience

    • Have at least a Bachelor's degree or its equivalent in the following area of competence: Office management, Legal, Finance, Accounting, Administration, IT or any other related discipline.
    • Have a minimum of four (4) years relevant experience in the fields of expertise concerned.
    • Experience in international organizations will be an asset.
    • Good organizational and planning skills.
    • Strong customer service skills, ability to multitask, attention to detail and ability to work with a diverse workforce.
    • Sociable personality that facilitates good interaction in a team.
    • Strong proactive “can-do” approach. Applicants must have the ability, energy and appropriate demeanor to take initiative and plan and carry out necessary tasks to ensure the office’s activities are successful.
    • Excellent sense of initiative, confidentiality, enthusiasm, and team spirit.
    • Ability to develop knowledge of rules and procedures would be an asset.
    • Excellent written and verbal communication in English or French, with a good working knowledge of the other language.
    • Competence in the use of standard Microsoft software (Word, Excel, PowerPoint, MS Projects); knowledge of SAP would be an added advantage.

    Method of Application

    Interested and qualified? Go to African Development Bank - AfDB on www.afdb.org to apply
  • Send your application

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