Jobs at John Snow Incorporated (JSI)

Job Description

• The Strengthening High Impact Interventions for an AIDS-free Generation (AIDSFree) Project is a five-year cooperative agreement funded by the U.S. Agency for International Development (USAID) under Cooperative Agreement AID-OAA-A-14-00046. AIDSFree is implemented by JSI Research & Training Institute, Inc. with partners Abt Associates, Inc., Elizabeth Glaser Pediatric AIDS Foundation, EnCompass LLC, IMA World Health, The International HIV/AIDS Alliance, Jhpiego Corporation, and PATH.
• AIDSFree supports and advances implementation of the U.S. President’s Emergency Plan for AIDS Relief by providing capacity development and technical support to USAID missions, host-country governments, and HIV implementers at the local, regional, and national level.
• AIDSFree is currently seeking candidates for a Nigeria-based Finance and Operations Manager. The position is full-time and will be based at the project office in Abuja, Nigeria and will report to the Director of Finance and Administration, also based in the Abuja Office.

Responsibilities

• Ensures that all financial transactions of the field office comply and are consistent with USAID and JSI financial policies and procedures.
• Participates and supports the DFA in the development and revision of finance, operations and HR country specific project manuals.
• Follows proper internal control systems for effective utilization of resources so that accountability is maintained.
• Implements, consolidates and monitors cost effective and efficient accounting systems and procedures.
• Assists the F&A Director with development of annual budgets, budget tracking, and USAID financial reporting.
• Coordinates and maintains a monthly cash flow projection system to ensure that adequate funds are available to meet financing requirement of the program activities.
• Manages the procurement procedures and processes and ensures adherence to procurement limits and proper documentation of Purchase Orders, and Vendor Selection Justifications.
• Reviews field vouchers of all checks and wires transfer payments of staff advances, expense reports, and vendor payments.
• Ensures all vouchers comply with USAID rules and regulations and are supported by original documentation, approvals in accordance with USAID and JSI policies and procedures.
• Ensures responses to the monthly field account feedback are provided to the Home Office team in a timely manner.
• Maintains up-to-date, properly documented personnel information on all employees; and ensures the security of all confidential information.
• In consultation, with staff supervisors, maintain an up-to-date account of accrued staff leave (maternity, annual, compassionate, sick, etc.) and make available to supervisors as appropriate; notify staff and supervisors when individual leave balances risk exceeding carryover ceilings.
• Manages the insurance benefits for staff (health, life and accident), and ensures that insurance coverage for project vehicles and equipment is maintained through the year.
• In consultation with senior management and other supervisory personnel, ensure timely completion and documentation of all staff performance reviews.
• Oversees the monthly settlement of income tax payments to the concerned tax authority as well as payment of other staff benefits.
• Manages lease agreements, consultant agreements and contracts and ensures consistent application and revision.
• Prepares monthly payroll and maintains salary increments and benefits following staff’s respective Annual Performance Review.
• Works effectively to provide F&A support to partners and other JSI projects during new in-country project initiation.
• Ensures at all times a good working relationship with vendors and key stakeholders are maintained.
• Performs any other duties as assigned by the supervisor.
  

Qualifications

Education:

• University degree in Accounting/Finance, or Management or Finance related discipline, such as ACCA or CPA required.
• Master degree in Accounting/Finance is desirable.

Experience and Skills:

• Minimum of 7 years of related work experience of which 3 years at managerial level within an organization with an international scope.
• Experience in USAID-funded projects is required.
• Accuracy, numerical and analytical skills.
• Dynamic, flexible, and have sense of confidentiality, team spirit and is proactive.
• Ability to learn quickly and shares learning with colleagues and partners.
• Excellent communication, presentation and negotiation skills.
• Consistent ability to meet multiple deadlines and remain focused.
• Able to work under-pressure.
• Ability to work independently and team player who works well in a multi-cultural environment.
• Excellent written and spoken English language.
• Knowledge of accounting software (QuickBooks is required).
• Excellent knowledge & skill in MS Office, such as Windows, Word, Excel, Access, Outlook.
• High degree of self-motivation, resourcefulness, reliability and honesty.
• Experience and knowledge of Nigeria tax law is a plus.
• Experience and knowledge of Nigeria labor law is a plus.

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Starting Date: 06/01/2017

Project Summary / Job Description

• The Strengthening High Impact Interventions for an AIDS-free Generation (AIDSFree) Project is a five-year cooperative agreement funded by the U.S. Agency for International Development (USAID) under Cooperative Agreement AID-OAA-A-14-00046.
• AIDSFree is implemented by JSI Research & Training Institute, Inc. with partners Abt Associates, Inc., Elizabeth Glaser Pediatric AIDS Foundation, EnCompass LLC, IMA World Health, The International HIV/AIDS Alliance, Jhpiego Corporation, and PATH.
• AIDSFree supports and advances implementation of the U.S. President’s Emergency Plan for AIDS Relief by providing capacity development and technical support to USAID missions, host-country governments, and HIV implementers at the local, regional, and national level.
• AIDSFree is currently seeking candidates for a Nigeria-based Project Accountant. The position is full-time and will be based at the project office in Abuja, Nigeria and will report to the Director of Finance and Administration, also based in the Abuja Office.

Responsibilities

• Manage the JSI field accounting system in Quickbooks, including preparing vouchers/POs, preparing reconciliations, and generating reports as needed for monthly and ad hoc Project reporting, budgeting and forecasting.
• Responsible for regular updates to QuickBooks, preparing bank account reconciliation and resolving account variances in compliance with all US Government (USG) and JSI financial Management and accounting policies and regulations.
• Responsible for processing expense reports, travel advance and retirements, preparing vouchers, reviewing receipts and other supporting documentation to ensure accuracy before forwarding for payment.
• Responsible for ensuring that timesheets for local Project staff are properly completed and approved monthly.
• Assist with the preparation of local staff payroll and accompanying benefit payments (e.g. tax, pension, etc.) and ensure compliance with all Project legal requirements, including employee tax, pension fund contribution.
• Assist with VAT exemption processing and documentation.
• Ensure all financial transactions are completed with high degree of accuracy, in full compliance with USG and JSI requirements, and within established timelines.
• Assist Finance and Operations Manager and Director of Finance and Administration in the analysis, development and documentation of internal processes and controls and ensure compliance with all USG and JSI financial management and accounting policies and regulations.
• Reconcile and track outstanding advances, update inventory logs, monitor Project expenses, and track expenditures and accruals.
• Provide support and guidance to program and other administrative staff in accordance with JSI Policy and procedures. Travel to various districts and training sites when required to provide training and workshop logistical, administrative, and financial support.
• Develop and maintain an effective professional relationship with JSI local banking institutions and stakeholders.
• Perform any other duties as assigned by the supervisor.

Requirements/Qualifications

• Education: University Degree in Accounting/Finance, Management or equivalent

Experience and Skills:

• A minimum of 4 years of job related experience.
• Previous experience in NGO environment is a plus. Similar experience in US funded project is desirable.
• Attention to details, accuracy, analytical and presentation skills.
• Good communication skills and a team player.
• Excellent written and spoken English language.
• Knowledge of accounting software (QuickBooks is required).
• Proficiency in computer application software and MS Office, such as Windows, Word, Excel.
• Basic experience and knowledge of Nigeria tax and labor law is a plus.

Remuneration
Salary commensurate with experience.