Latest Jobs at American International School of Lagos

Position Summary:

• The Assistant to the Facilities Director provides both administrative and operational support to the Facilities Director in managing the daily operations of campus facilities and staff housing.
• This role ensures that all buildings, grounds, and residential flats are maintained to the highest standards of safety, cleanliness, compliance, and operational efficiency.
• The Assistant to the Facilities Director provides high-level administrative and operational support, with a focus on campus operations, staff housing, maintenance coordination, and procurement processes using Procurify.

Qualifications/Profile:

Qualification & Training

• A Bachelor’s degree in Facilities Management, Engineering, Business Administration, or a related field.
• Experience or background in the international education sector or international operations is highly desirable.

Preferred:

• Experience managing staff housing, campus facilities, and maintenance operations, including cleaning and custodial services.
• Knowledge of local housing regulations and vendor management.
• Experience working with international staff housing and coordinating support for diverse teams.
• Familiarity with procurement processes and facility management software, such as Procurify.
• Knowledge Base Strong understanding of facility management principles, including maintenance, safety, and operational efficiency.
• Knowledge of staff housing management and compliance requirements.
• Familiarity with vendor management and procurement processes, including experience with Procurify or similar systems.
• Understanding of health, safety, and environmental regulations relevant to campus operations.
• Awareness of best practices for custodial and maintenance supervision.
• Basic knowledge of budgeting, reporting, and record-keeping in a facilities context.
• Skills and Aptitudes Excellent organizational skills with the ability to manage multiple tasks and priorities efficiently.
• Strong attention to detail to ensure accuracy in maintenance tracking, procurement, and reporting.
• Effective communication skills, both written and verbal, for interacting with staff, vendors, and stakeholders.
• Problem-solving and decision-making abilities to address operational challenges promptly.
• Teamwork and interpersonal skills to collaborate across departments and supervise custodial and maintenance staff effectively.
• Technical proficiency with Microsoft Office and facility management software such as Procurify.
• Time management and initiative, with the ability to work independently and meet deadlines.
• Adaptability and flexibility to respond to emergencies or changing priorities on campus.
• Ability to work independently and as part of a collaborative team
• Personal Qualities Professional and approachable demeanor with strong interpersonal skills.
• Integrity and reliability, demonstrating trustworthiness in handling sensitive information and responsibilities.
• Proactive and self-motivated, taking initiative to anticipate needs and solve problems.
• Adaptable and resilient, able to remain calm and effective under pressure or in emergency situations.
• Detail-oriented, ensuring accuracy and high standards in all tasks.
• Service-minded, committed to supporting staff, students, and campus operations with a positive attitude.
• Collaborative mindset, able to work well with diverse teams and build constructive relationships.

Key Responsibilities:

• Provide high-level administrative and operational support to the Facilities Director.
• Coordinate campus operations, ensuring that buildings, grounds, and residential flats are maintained to high standards of safety, cleanliness, compliance, and operational efficiency.
• Assist in managing staff housing, including assignments, maintenance, and compliance with local regulations.
• Oversee maintenance requests, repairs, and preventive maintenance schedules.
• Track attendance and work schedules of maintenance and custodial staff to ensure proper staffing and timely completion of tasks.
• Supervise custodial and maintenance staff, providing guidance and support as needed.
• Manage vendors for maintenance, cleaning, and facility-related services, ensuring quality and cost-efficiency.
• Support procurement processes via Procurify, including monitoring budgets, orders, and approvals.
• Assist in planning and executing facility improvement projects and campus renovations.
• Ensure compliance with health, safety, and environmental regulations across campus facilities and staff housing.
• Coordinate across departments to resolve facility-related issues and maintain smooth operations.
• Support international staff housing management, including onboarding, housing orientation, and ongoing support.

Administrative Support

• Provide daily administrative support to the Facilities Director, including calendar management, scheduling, and report preparation.
• Handle correspondence and communications on behalf of the Facilities Director.
• Maintain documentation related to campus facilities, maintenance, and staff housing.
• Track attendance and work schedules of maintenance and custodial staff to ensure proper staffing levels and timely completion of tasks.
• Monitor staff performance and report any attendance or operational issues to the Facilities Director.

Campus and Staff Housing Management

• Oversee staff housing allocations, occupancy records, and maintenance schedules.
• Coordinate move-ins, move-outs, and housing-related requests.
• Ensure compliance with housing policies and facilitate communication between staff and facilities teams.
• Assist the facility director in monitoring and resolving housing or campus facility concerns promptly.
• Oversee the maintenance and upkeep of staff housing units (flats).
• Assist the facility director in coordinating cleaning, repairs, and preparation of flats for incoming and departing staff.
• Assist the facility director in conducting regular inspections of staff housing to ensure safety and proper maintenance.
• Supervise custodial staff responsible for cleaning staff flats and residential areas.
• Maintain inventory of furniture, appliances, and fixtures in staff housing units.

Maintenance Requests

• Receive, track, and coordinate maintenance requests from staff and campus departments.
• Assign tasks to facilities staff or external contractors and ensure timely completion.
• Maintain accurate records of maintenance activities and provide updates to the Facilities Director.
• Identify recurring issues and propose improvements to campus operations.

Procurement and Purchase Orders

• Manage the Procurify platform for purchase requests, approvals, and order tracking.
• Coordinate with vendors, facilities teams, and finance to ensure timely procurement.
• Maintain accurate purchase order records and assist with budget tracking and reporting.

Operational Coordination

• Liaise with facilities staff to support maintenance, renovations, and operational projects.
• Assist in planning and executing campus events or projects requiring facilities support.
• Generate reports and provide updates on facilities operations, maintenance, and procurement activities.

Working Conditions:

• Based at AISL with occasional site visits as required.
• Flexible schedules may be required to support Facilities Director priorities.

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Qualifications/Profile:

Qualification & Training

• Bachelor's degree or higher in Public Relations, Marketing, Communications, Education or related fields.
• Background in education or interest in the international education sector.
• Knowledge Base Understanding of school admissions processes and customer service within a school setting.
• Awareness of the educational priorities and needs of prospective families, including local and expatriate families.
• Familiarity with international or American-style schools is an asset.
• An understanding of the IB Middle Years Programme (MYP) and Diploma Programme (DP) is preferred.

Skills and Aptitudes

• Highly organized and detail-oriented, with strong time management skills.
• Proactive, and passionate about education
• Excellent interpersonal and communication skills, able to interact with families, students, and colleagues professionally.
• Competent with Google Workspace and CRM/SIS admissions systems.
• Ability to manage multiple tasks and deadlines simultaneously.
• Professional, approachable, and customer-service focused.
• Attention to detail, and a passion for education and student engagement.
• Personal Qualities Honesty and integrity
• A conversationalist
• Professional and approachable attitude
• Team player
• Willingness to learn new skills
• Self-motivated with a positive ‘can-do’ approach to work
• Reliable
• Well Presented
• Flexibility with working hours according to the needs of the school

Job Purpose:

• The Admissions Coordinator provides administrative and operational support to ensure a smooth, responsive, and professional admissions experience for prospective families.
• This role helps manage the application process, schedule tours and interviews, maintain accurate records, support admissions events, and assist with onboarding new families.
• The Admissions Coordinator works closely with the Director of Enrollment Management to keep admissions processes organized and contribute to a positive and seamless family experience throughout their journey with the school.

Key Responsibilities

Admissions Process & Family Support

• Process applications, maintain records, and ensure documentation is complete and accurate.
• Schedule and coordinate school tours, interviews, and trial days.
• Respond to family inquiries promptly and professionally.
• Assist with student placement, onboarding, and orientation of new families.

Admissions Events & Marketing Support

• Support Open Days, information sessions, and other admissions events.
• Assist in preparing admissions materials and information packets for families.
• Help ensure prospective families receive clear, consistent information and a welcoming experience throughout the admissions process.

Data Management & Reporting

• Maintain accurate records of applications, enrollments, waitlists, and other relevant data.
• Provide requested enrollment and application information to the Director of Enrollment Management.
• Track prospective student engagement and maintain CRM/SIS data.
• Departing Students/Families Support
• Support families through the student withdrawal process.
• Assist with family exit interviews and collect feedback for school improvement.
• Ensure departing families have a positive transition experience and receive any
• necessary support from divisional teams, the billings department, and the registrar's office.

Other

• Support the Admissions and Enrollment Management Office in all operational matters.
• Perform other duties as required to support the smooth running of admissions and enrollment processes.

Terms of Employment

• Work calendar, contract terms, salary, and benefits shall be negotiated between the Superintendent and the
• Admissions Coordinator.
• Performance Evaluation
• The Director of Enrollment Management (and Superintendent) will evaluate the job performance of the
• Admissions Coordinator annually in accordance with the contract and AISL Board Policy.

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Qualifications/Profile:

Qualification & Background

• Minimum of a Bachelor’s Degree
• Candidates must have experience as a lead or associate teacher in a progressive school setting
• Certification in special education
• International Certification
• Experience serving in an international school that is the “hub of the community” would be an added advantage
• Knowledge Base Knowledge and understanding of: Child development: the social, emotional, physical, and intellectual development of children.
• High-impact research-based interventions such as Orton-Gillingham approaches to literacy, Numicon math, and Visualizing and Verbalizing, etc.
• Knowledge of screening tools for admissions and assessments relevant to special education and EAL (e.g. MAP, WIDA, DIBELS, etc.).
• Knowledge of learning disabilities and learning disorders.
• Ability to develop strong partnerships with parents in a multicultural setting.
• Child protection and safeguarding practices.
• Multi-Tiered Systems of Support (MTSS).
• Skills and Aptitude Exceptional verbal, written, and communication skills.
• IT skills; ability to use technology applications that enhance learning, communication, and school improvement efforts.
• Commitment to inclusion and ensuring that students feel a sense of belonging.
• Ability to differentiate instruction (scaffolding, grouping practices, choice, etc.) in order to meet the diverse learning needs of students.
• Ability to develop and implement Individual Learning Plans including collecting data to measure progress.
• Ability to interpret educational psychological assessments and academic assessments.
• Ability to collaborate with teachers and empower them to feel capable of meeting the needs of all students within their class.
• Ability to provide feedback that is targeted, timely, and actionable.
• Comfort with multiple perspectives and their place within the classroom and community.
• Results-oriented, with demonstrated skill in using data to inform teaching and learning.
• Excellent interpersonal skills, particularly the ability to relate to AISL stakeholders, such as students, colleagues, parents.
• Ability to organize and run MTSS meetings with teachers.
• Analyze data and provide support with interventions.
• Ability to organize confidential student information.
• Comfort with the uncertainty and ambiguity in the developing world.
• Personal Qualities Lifelong learner with a growth mindset.
• Empathetic, friendly, and genuine communicator.
• Strong work ethic with resilience, flexibility, and adaptability.
• Team player who values community and service.
• Sense of humor to foster a positive school community.
• Comfortable with ambiguity and open to change.

Duties and Responsibilities:

Planning:

• Individualized lessons for each targeted intervention.
• Write Individualized Learning Plans.
• Lead MTSS meetings.
• Collect and analyze data.
• Collaborate with classroom teachers.
• Maintain positive communication with parents about student learning.
• Set individualized goals for students .

Instruction

• Utilize research-based instructional strategies to deliver purposeful, differentiated
• instruction that engages students and meets diverse learning needs.
• Use a variety of technology tools to support instruction, integrating student technology skill development with content learning.

Assessment

• Conduct bi-weekly progress monitoring on goal areas.
• Make adjustments to interventions based on goal progress.
• Maintain accurate student records and provide regular reports on individual student progress and performance.

Learning Environment

• Create a learning environment that is attractive, comfortable, safe, and welcoming.
• Use resources, routines, and procedures to foster a purposeful, engaging student-centered learning environment.
• Implement an effective classroom management system that is based on the AISL Core Values.

Professionalism

• Support the future readiness of our students by designing and delivering a modern, relevant, and culturally responsive curriculum.
• Share in the overall responsibility for the academic progress, personal development, health and safety, discipline and well-being of all students.
• Collaborate with colleagues to share, reflect on, and improve classroom practice.
• Seek professional learning opportunities aligned with professional and school goals.
• Serve on working groups and committees designed to support the school’s continuous improvement.
• Comply with the AISL Faculty and Staff Code of Ethics.

Other

• Perform other duties and responsibilities consistent with those normally associated with the position of a teacher.

Terms of Employment

• Salary and benefits package. Work calendar, contract terms, salary, and benefits shall be determined based on certification and experience.
• Performance Evaluation
• The Student Support Services Director will evaluate the job performance of the teacher annually in accordance with AISL Board Policy.