OBJECTIVES OF THE PROGRAMME
Quality Assurance and Compliance Unit have been established in the organizational structure to provide support for Managers and staff to fully assume their responsibilities in the GSM environment and to ensure compliance with organizational policies, procedures, rules and regulations on all administrative and financial matters and transactions in the context of an Enterprise Resource Planning (ERP) system.
DESCRIPTION OF DUTIES
The incumbent will have the following assigned responsibilities/duties:
- Provide support in the preparation of Quality Assurance unit risk based annual workplan incorporating the risk universe of the country operation.
- Post review of GSM transactions in the country office and field offices to ensure alignment with WHO rules and regulations.
- Support in planning and performing compliance, risk management and quality assurance reviews in the states offices to strengthen internal control in the country office.
- Assurance Activities for Direct Implementation Activities: Provide support in conducting Assurance Activities including planned quality assurance reviews, spot checks and desk reviews for Direct Implementation documents in the field offices.
- Assurance Activities for Grant LOAs: Plan, conduct and report on comprehensive on-site verification missions of supporting documents to assess whether funds transferred to the Implementing Partners were used in accordance with contractual requirements and relevant WHO policies and procedures.
- Ensure systematic tracking to ensure that recommendations and management decisions identified to address the identified weaknesses are effectively implemented.
- Contribute towards strengthening administrative capacity of implementing partners for improved Accountability.
- Support the continuous improvement of processes around implementing partnership management through the development and enhancement of policies, procedures, guidelines, and tools.
- Support and facilitate country offices capacity development activities of staff and implementing partners on implementing partnership management through training sessions, workshops, presentations on risk management, internal controls and fraud risk management
- Prepare reports for Country Offices, Regional Office and HQ as may be required.
- Perform special reviews and other tasks assigned by the Quality Assurance and Compliance Officer
REQUIRED QUALIFICATIONS
Education
Essential: Secondary/Technical or Commercial college diploma Business Administration, Financial Management, Auditing, Economics or other relevant field .
Desirable: University degree/Professional Certification in auditing /accounting, such as Certified Internal Auditor, Certified Public Accountant or Charted Accountant
Experience
Essential:
A minimum of 10 years of experience in auditing, internal control, risk management or financial management. Experience in assessing internal controls.
Desirable:
Work experience in Audit or Quality Assurance with an international public accounting firm. Experience working in an international organization or Public sector experience.
Skills
- Thorough knowledge of accounting, budgetary and financial management principles and their application.
- Excellent understanding of accounting practices and procedures, including the application of IPSAS.
- Strong analytical, time management and problem-solving skills.
- Knowledge of WHO rules, regulations, policies and practices would be an asset
- Policies and procedures: Support the continuous improvement of processes around implementing partnership management through the development and enhancement of policies, procedures, guidelines, and tools.
- Capacity building: Support and facilitate country offices capacity development activities of staff and implementing partners on implementing partnership management through training sessions, workshops, presentations.
- Analysis, monitoring and reporting: Prepare reports for Country Offices, Regional Office and HQ as may be required.
go to method of application »
OBJECTIVES OF THE PROGRAMME
Country Management Support Units (CSUs) have been established in the organisational structure to provide support for Managers and staff to fully assume their responsibilities in the GSM environment and to ensure compliance with organizational policies, procedures, rules and regulations on all administrative and financial matters and transactions in the context of an Enterprise Resource Planning (ERP) system.
DESCRIPTION OF DUTIES
Under the overall supervision of the Operations Officer for WHO Nigeria, direct supervision of the Procurement & Travel Specialist, the incumbent will oversee the following tasks:
Travel
- Provide logistical support during arrival and departure of the WCO official visitors, WRs, senior personnel, and special invitees at the airport. Provide updates on staff arrivals and departures to ensure service delivery
- Facilitate the issuance of visas on arrival for guests arriving on short notice at the airport.
- Ensure that all travel itineraries are approved by the Operations Officer or designated official.
- Facilitate the travel arrangement of WHO staff, their family members, and other personnel traveling on WHO missions within and outside the country.
- Serve as back up to the team members in similar or different positions within the WCO.
- Ensure compliance with the Travel Policy.
- Assist in the production of reports, statistics, and/or information material on travel when required.
- Under special approval and in line with the fleet policy, drive the official vehicle for travel and protocol assignments.
Protocol
- Assist in facilitating contacts with Embassies' protocol services, international agencies in WCO and Ministries of Foreign Affairs.
- Provide updates to the Operations Officer on the diplomatic directory, as changes come to the incumbent's attention in the course of his/her work.
- Assist in processing visas through preparation of documentation and submitting to the diplomatic agencies.
- Assist in the processing of protocol documents including staff service cards with Ministry of Foreign Affairs (MoFA).
- Follow up and maintain regular liaison with the Ministry of Foreign Affairs and Nigeria Immigration Authority on visa processing and work permit matters.
- Maintain regular liaison with the Federal Airports Authority of Nigeria and Nigeria Customs Services to enhance ease of passage for high profile delegates.
- Support in the preparation and organisation of protocol aspects of official events held between the WCO, and State Governments, and other AFRO region official delegations.
General Administrative Support
- Provide general support to the Travel and Protocol Unit in photocopying, lamination, filing, scanning, and dispatch of documents
- Support the processing of official vehicle plate numbers and driver’s license through the Ministry of Foreign Affairs and Federal Road Safety Commission.
- Support the processing of shipments customs clearance through submission of applications to the Ministry of Foreign Affairs and collection of approved waivers.
- Perform any other duty assigned
REQUIRED QUALIFICATIONS
Education
Essential: Completion of secondary school followed by administrative training .
Desirable: . Diploma in a relevant field; Training in UN systems is an advantage; Proven skills in drafting and editing letters
Experience
Essential: A minimum of 3 years of relevant experience in a recognized public or private institution, in the UN and have sound knowledge of its rules, regulations, procedures and practices as related to the work.
Desirable: Experience in other areas of administrative work.
Skills
- Excellent communication skills.
- Excellent diplomatic skills and ability to engage with wide range of stakeholders
- Ability to demonstrate effective interpersonal skills by working well as a member of a team.
- Ability to operate Microsoft Word and Excel software
- Fluent in written and spoken English
- Qualified and excellent driving skills
Gmail
Yahoomail