OBJECTIVES OF THE PROGRAMME
Quality Assurance and Compliance Unit have been established in the organizational structure to provide support for Managers and staff to fully assume their responsibilities in the GSM environment and to ensure compliance with organizational policies, procedures, rules and regulations on all administrative and financial matters and transactions in the context of an Enterprise Resource Planning (ERP) system.
DESCRIPTION OF DUTIES
The incumbent will have the following assigned responsibilities/duties:
- Provide support in the preparation of Quality Assurance unit risk based annual workplan incorporating the risk universe of the country operation.
- Post review of GSM transactions in the country office and field offices to ensure alignment with WHO rules and regulations.
- Support in planning and performing compliance, risk management and quality assurance reviews in the states offices to strengthen internal control in the country office.
- Assurance Activities for Direct Implementation Activities: Provide support in conducting Assurance Activities including planned quality assurance reviews, spot checks and desk reviews for Direct Implementation documents in the field offices.
- Assurance Activities for Grant LOAs: Plan, conduct and report on comprehensive on-site verification missions of supporting documents to assess whether funds transferred to the Implementing Partners were used in accordance with contractual requirements and relevant WHO policies and procedures.
- Ensure systematic tracking to ensure that recommendations and management decisions identified to address the identified weaknesses are effectively implemented.
- Contribute towards strengthening administrative capacity of implementing partners for improved Accountability.
- Support the continuous improvement of processes around implementing partnership management through the development and enhancement of policies, procedures, guidelines, and tools.
- Support and facilitate country offices capacity development activities of staff and implementing partners on implementing partnership management through training sessions, workshops, presentations on risk management, internal controls and fraud risk management
- Prepare reports for Country Offices, Regional Office and HQ as may be required.
- Perform special reviews and other tasks assigned by the Quality Assurance and Compliance Officer
REQUIRED QUALIFICATIONS
Education
Essential: Secondary/Technical or Commercial college diploma Business Administration, Financial Management, Auditing, Economics or other relevant field .
Desirable: University degree/Professional Certification in auditing /accounting, such as Certified Internal Auditor, Certified Public Accountant or Charted Accountant
Experience
Essential:
A minimum of 10 years of experience in auditing, internal control, risk management or financial management. Experience in assessing internal controls.
Desirable:
Work experience in Audit or Quality Assurance with an international public accounting firm. Experience working in an international organization or Public sector experience.
Skills
- Thorough knowledge of accounting, budgetary and financial management principles and their application.
- Excellent understanding of accounting practices and procedures, including the application of IPSAS.
- Strong analytical, time management and problem-solving skills.
- Knowledge of WHO rules, regulations, policies and practices would be an asset
- Policies and procedures: Support the continuous improvement of processes around implementing partnership management through the development and enhancement of policies, procedures, guidelines, and tools.
- Capacity building: Support and facilitate country offices capacity development activities of staff and implementing partners on implementing partnership management through training sessions, workshops, presentations.
- Analysis, monitoring and reporting: Prepare reports for Country Offices, Regional Office and HQ as may be required.
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