Administrative Officer at Mandilas Group Limited

Scope and Responsibilities

Office Administration

• Manage day-to-day office operations to ensure smooth workflow and efficiency.
• Monitor and maintain adequate levels of office supplies and consumables.
• Coordinate office logistics including meeting arrangements, workspace allocation, and general office upkeep.
• Maintain proper filing systems (physical and electronic) for records and documentation.
• Support internal communication and dissemination of administrative notices.

Facility Management

• Assist with supervising maintenance and functionality of office facilities, including HVAC systems, electricals, plumbing, and general infrastructure.
• Coordinate preventive and corrective maintenance activities.
• Ensure workplace health, safety, and environmental standards are maintained.
• Liaise with facility service providers (cleaning, security, waste management, etc.) to ensure service delivery standards are met.
• Monitor utility usage (power, water, diesel, etc.) and optimize cost efficiency.

Vendor & Contract Management

• Assist in sourcing, onboarding, and managing vendors/service providers.
• Monitor service level agreements (SLAs) and ensure compliance.
• Process vendor invoices and maintain accurate records of payments and contracts.

Compliance & Reporting

• Ensure compliance with company policies and relevant regulatory requirements.
• Maintain records related to facility operations, maintenance schedules, and inspections.
• Provide periodic reports on administrative and facility activities.

General Responsibilities

• Support the Administrative Manager in implementing policies and procedures.
• Assist in managing office support staff where applicable.
• Participate in administrative projects and continuous improvement initiatives.
• Perform any other duties as assigned by management.