Jobs at Talents and Skills Africa

Job Summary

• The Administrative Manager is responsible for overseeing the daily operations of the administrative department, ensuring the smooth and efficient functioning of office activities.
• This role involves managing staff, coordinating with various departments, overseeing office logistics, and maintaining office systems and supplies.
• The Administrative Manager ensures that the workplace is organized, efficient, and well-maintained to support the company’s overall objectives.

Key Responsibilities
Office Operations and Administration:

• Manage day-to-day office operations, ensuring the office environment is clean, safe, and well-organized.
• Oversee office systems, including filing, communication, and procurement, to ensure efficiency.
• Ensure the proper functioning of office equipment, including IT infrastructure, and arrange for repairs or replacements when necessary.

Staff Supervision and Management:

• Lead and manage the administrative team, including receptionists, office assistants, and clerks.
• Conduct regular performance reviews, provide feedback, and facilitate professional development.
• Oversee staff scheduling, attendance, and workload distribution to ensure optimal performance.

Procurement and Vendor Management:

• Manage the procurement of office supplies, equipment, and services.
• Liaise with vendors and suppliers to negotiate contracts, manage deliveries, and ensure timely payments.
• Monitor office supply inventories and order necessary items to avoid stock shortages.

Budgeting and Financial Oversight:

• Prepare and manage the administrative budget, tracking expenses to ensure cost-effectiveness.
• Work closely with the finance department to process invoices, manage office-related expenses, and prepare financial reports.
• Identify opportunities to reduce costs and improve efficiency without compromising quality.

Policy Development and Compliance:

• Develop, implement, and update office policies and procedures to ensure smooth operations and compliance with company standards.
• Ensure that all office practices comply with legal and regulatory requirements, such as health and safety standards.
• Regularly review policies to adapt to organizational changes or new regulations.

Coordination and Communication:

• Serve as a liaison between the administrative team and other departments, ensuring clear communication and collaboration.
• Support senior management by organizing meetings, preparing reports, and handling confidential information.
• Act as the primary point of contact for external stakeholders regarding office-related matters.

Event Planning and Coordination:

• Plan and coordinate company events, meetings, and conferences, handling logistics such as venue booking, catering, and technology setup.
• Ensure that all administrative details for internal and external events are handled efficiently and professionally.

IT and Office Systems Management:

• Oversee the administration of office technology, including computers, software, and communication systems.
• Coordinate with the IT department to address technical issues and ensure that systems are secure and functional.
• Recommend and implement new office technologies and systems to improve productivity and communication.

Key Qualifications

• Education: Bachelor's Degree in Business Administration, Management, or a related field.
• Experience: 2 - 5 years of experience in office administration.

Skills:

• Strong leadership and team management skills.
• Excellent organizational and multitasking abilities.
• Proficiency in office management software (e.g., Microsoft Office Suite, Google Workspace) and familiarity with office equipment.
• Strong written and verbal communication skills.
• Ability to work independently and make decisions in a fast-paced environment.
• Financial management skills, including budget preparation and expense tracking.

Core Competencies:

• Leadership: Ability to inspire and manage an administrative team to achieve company goals.
• Problem-Solving: Strong analytical skills with the ability to address operational challenges and find solutions quickly.
• Attention to Detail: High level of accuracy in overseeing office operations, financial tracking, and procurement.
• Interpersonal Skills: Excellent communication skills with the ability to collaborate across all levels of the organization.
• Adaptability: Ability to handle shifting priorities and maintain composure in a dynamic work environment.

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Job Summary

• As a Personal Assistant, you will provide high-level administrative support to Executive’sto ensure their day-to-day operations run smoothly and efficiently.
• Your role will involve managing schedules, coordinating meetings, handling confidential information, and ensuring that the executive you support is always prepared and organized.
• In this dynamic and fast-paced role, you’ll be an indispensable right-hand person, enabling [the executive/organization] to achieve their goals with seamless coordination and communication.

Key Responsibilities
Diary and Schedule Management:

• Manage the executive’s calendar, including scheduling meetings, appointments, and travel plans.
• Ensure that the executive’s day is organized and optimized for maximum productivity by proactively identifying priorities and potential conflicts.
• Send reminders for important meetings, deadlines, and follow-up tasks.

Travel Arrangements:

• Coordinate domestic and international travel arrangements, including flight bookings, accommodations, itineraries, and ground transportation.
• Ensure all travel plans are efficient and cost-effective while considering the executive’s preferences.
• Prepare detailed travel packs, including agendas, meeting details, and relevant documents for the executive.

Meeting Coordination:

• Organize and prepare for internal and external meetings by arranging meeting venues, preparing agendas, and distributing pre-read materials.
• Attend meetings when required to take detailed minutes, and follow up on action items to ensure timely completion.
• Liaise with stakeholders to confirm attendance, reschedule appointments, and handle any logistical changes.

Communication and Correspondence:

• Act as a gatekeeper for the executive, handling phone calls, emails, and other communications with discretion and professionalism.
• Draft and proofread emails, reports, and other documents on behalf of the executive.
• Handle incoming and outgoing correspondence, prioritizing and responding to items where appropriate.

Administrative Support:

• Perform general administrative tasks such as filing, managing documents, ordering supplies, and maintaining office systems.
• Maintain confidential files and records, ensuring sensitive information is handled appropriately.
• Organize and maintain the executive’s office, keeping it tidy and fully equipped.

Project Management and Support:

• Assist with special projects, conducting research, preparing reports, and providing administrative support to ensure successful project execution.
• Track the progress of projects and initiatives led by the executive and provide updates as required.
• Ensure that all tasks and projects are completed to a high standard and within deadlines.

Event Planning and Coordination:

• Plan and execute corporate events, meetings, and social gatherings, coordinating all aspects from invitations to catering and logistics.
• Ensure events run smoothly by managing timelines, vendor communications, and last-minute changes with calm and precision.

Confidentiality and Discretion:

• Handle sensitive and confidential information with the utmost discretion.
• Act as a trusted advisor to the executive, maintaining professionalism at all times, and representing the executive's interests both internally and externally.

Key Qualifications

• Education: A Bachelor’s Degree in Business Administration, Office Management, or a related field is preferred, but not essential with sufficient experience.
• Experience: A minimum of 2-5 years of experience as a Personal Assistant, Executive Assistant, or in a similar administrative role.

Skills:

• Excellent organizational and time-management skills.
• Strong communication skills, both written and verbal.
• Proficiency with office productivity tools such as Microsoft Office Suite (Word, Excel, PowerPoint) and calendar management tools (e.g., Google Calendar, Outlook).
• Ability to work independently and handle multiple tasks simultaneously in a fast-paced environment.
• Strong attention to detail and accuracy.
• Ability to maintain a high level of confidentiality and discretion.
• Flexibility to respond to urgent requests outside of normal working hours.

Core Competencies:

• Proactive: Ability to anticipate the needs of the executive and act accordingly without constant direction.
• Problem-Solving: Quick thinker with a solutions-oriented approach to challenges.
• Multitasking: Ability to juggle multiple priorities and deadlines efficiently.
• Interpersonal Skills: Exceptional people skills with the ability to build relationships with internal and external stakeholders.
• Adaptability: Comfortable working in a dynamic environment and adjusting to changing priorities.

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Job Summary

• As the General Manager of Operations, you will be the wizard behind the curtain, ensuring everything runs smoothly across all operational fronts.
• This isn’t just about managing processes - it’s about orchestrating a symphony of efficiency, innovation, and operational excellence.
• You will lead from the front, bringing strategic insight, a data-driven mindset, and just a dash of magic to propel the company toward unprecedented success.
• Spoiler alert: You’ll also get to boss around some amazing teams while keeping a laser focus on delivering customer satisfaction and operational greatness.

Responsibilities
Strategic Planning and Execution:

• Develop and implement robust operational strategies that align with the company’s long-term goals and objectives.
• Forecast market trends, operational challenges, and emerging technologies, turning every operational challenge into a riddle easily solved by your expert leadership.
• Collaborate with the senior leadership team to ensure strategic alignment between operational performance and business objectives.

Process Optimization and Efficiency:

• Identify areas for operational improvement—basically, find all the kinks in the system and iron them out with finesse.
• Champion lean management principles and other efficiency-driven methodologies to reduce costs and increase productivity. In other words, you’ll make things run so smoothly, that people will think they’re dreaming.
• Oversee the implementation of process automation tools, because we live in the 21st century, and if we’re still doing things manually, we’ve got bigger problems.

Team Leadership and Development:

• Lead a team of department heads and operations managers. Yes, you’ll be the general, but don’t worry—you won’t need a cape (unless you really want one).
• Foster a culture of accountability, high performance, and continuous improvement. Translation: inspire your team to be just as obsessed with efficiency as you are.
• Conduct performance reviews, coach the leadership team, and make sure that everyone’s individual goals align with the big picture. You’ll be part mentor, part drill sergeant (with kindness, of course).

Budgeting and Financial Oversight:

• Develop and manage the operations budget, keeping a hawk’s eye on costs while ensuring we don’t skimp on quality.
• Analyze financial statements, profit margins, and KPIs to make informed decisions that keep the company fiscally healthy. In simple terms: you’ll be the financial doctor who makes sure the operation’s pulse is strong and steady.
• Partner with the CFO to optimize resource allocation and identify cost-saving opportunities.

Supply Chain and Logistics:

• Oversee supply chain operations to ensure goods and services move seamlessly from suppliers to customers, like a well-rehearsed dance number—no missteps allowed.
• Ensure timely, cost-effective procurement, inventory management, and distribution, making sure everything arrives where it’s supposed to, when it’s supposed to. (Teleportation powers not required, but a keen sense of timing will do.)
• Partner with procurement teams to ensure vendor relationships are not just transactional but partnerships built on trust and mutual success.

Quality Assurance and Risk Management:

• Ensure that all operations meet high-quality standards. Yes, we strive for excellence; good enough is not in our vocabulary.
• Proactively manage risks, from supply chain disruptions to unexpected surges in demand—because when it rains, you’ll have an umbrella ready before anyone else realizes it’s cloudy.
• Ensure compliance with legal and regulatory requirements to avoid any “surprise” visits from government entities.

Innovation and Continuous Improvement:

• Drive continuous improvement initiatives and implement the latest technologies to streamline operations.
• Foster a culture of innovation and encourage the team to think outside the box—unless the box is part of the logistics chain, in which case, we’ll keep it in rotation.

Qualifications

• Education: Bachelor’s degree in Business Administration, Operations Management, or a related field.
• Experience: Minimum of 3 years of progressive experience in operations management, with at least 5 years in a senior leadership role.

Skills:

• Proven ability to manage large teams across multiple departments (a.k.a., keeping all the plates spinning without breaking any).
• Strong analytical skills and experience using data to drive decision-making. If spreadsheets and dashboards get you excited, you’re on the right track.
• Excellent communication and negotiation skills—you’ll need to be part diplomat, part motivator.
• Hands-on experience with ERP systems and operational management tools (bonus points if you’ve wrestled with them before and won).
• The ability to anticipate problems before they arise, like a chess grandmaster five moves ahead of the game.

Core Competencies:

• Leadership: You’re not just a manager; you’re a mentor and visionary, capable of rallying teams around a shared vision.
• Problem-Solving: You love a good puzzle and have the knack for turning complex problems into simple solutions.
• Adaptability: The world of operations moves fast, and you can pivot with grace under pressure.
• Innovation: You’re not afraid to push boundaries and find creative ways to make things better, faster, and more efficient.

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Job Summary

• The Accountant will be responsible for maintaining accurate financial records, performing financial audits, and managing all aspects of accounting operations including financial reporting, budgeting, tax filing, and ensuring compliance with regulatory requirements.
• This role requires strong attention to detail, proficiency in accounting principles, and the ability to work with financial software to track and analyze the organization’s financial status.

Key Responsibilities
Financial Record Keeping:

• Maintain accurate and up-to-date financial records, including ledgers, receipts, invoices, and related documentation.
• Ensure that all financial transactions are properly documented and entered into the accounting system.
• Perform regular audits of financial data to ensure accuracy.

Financial Reporting:

• Prepare monthly, quarterly, and annual financial reports, including income statements, balance sheets, and cash flow statements.
• Analyze financial data to identify trends, variances, and areas for improvement.
• Present financial reports to management and provide insights into the company's financial health.

Budgeting and Forecasting:

• Assist in the preparation of annual budgets and financial forecasts.
• Monitor budget implementation and track actual vs. budgeted figures, explaining variances as necessary.
• Provide management with insights and recommendations on budget adjustments and cost control.

Tax Filing and Compliance:

• Ensure timely and accurate preparation and filing of tax returns, including VAT, income tax, and payroll taxes.
• Keep up-to-date with changes in tax laws and regulations and ensure compliance with all applicable local, state, and federal tax laws.
• Liaise with external auditors and tax consultants to ensure adherence to statutory requirements.

Accounts Payable and Receivable:

• Manage the processing of invoices, purchase orders, and payments.
• Ensure that all accounts payable are processed accurately and on time.
• Oversee accounts receivable, ensuring timely collection of outstanding payments and handling customer invoices and queries.

Bank Reconciliation and Cash Management:

• Perform bank reconciliations regularly to ensure that all transactions are accurately recorded.
• Monitor cash flow to ensure that the company maintains sufficient liquidity for its operations.
• Manage banking relationships and oversee cash deposits and withdrawals.

Payroll Management:

• Oversee the preparation and processing of payroll, ensuring that employees are paid accurately and on time.
• Ensure payroll taxes are calculated and filed in compliance with regulations.

Financial Controls and Audits:

• Develop and implement financial control systems to mitigate risks and ensure the integrity of financial data.
• Prepare for and assist with internal and external financial audits, ensuring all documentation is in order.
• Implement recommendations from audit findings to improve financial processes.

Support to Management:

• Provide financial insights and advice to senior management to support decision-making.
• Collaborate with other departments to understand their financial needs and provide appropriate financial guidance.
• Ensure that financial strategies align with overall business objectives.

Key Qualifications

• Education: Bachelor’s degree in Accounting, Finance, or a related field.
• Certifications: Professional accounting certifications such as ACA, ACCA
• Experience: A minimum of 3-5 years of relevant experience in accounting, financial reporting, and tax management.

Skills:

• Strong knowledge of accounting principles (GAAP/IFRS) and financial regulations.
• Proficiency in accounting software (e.g., QuickBooks, Sage, SAP) and Microsoft Office, especially Excel.
• Excellent analytical skills with attention to detail.
• Strong communication and interpersonal skills to liaise with internal and external stakeholders.
• Ability to manage multiple tasks and meet deadlines in a fast-paced environment.

Core Competencies:

• Analytical Thinking: Ability to assess financial data and develop meaningful insights to guide decision-making.
• Attention to Detail: Precision in recording financial transactions and ensuring accuracy in reports.
• Integrity and Confidentiality: Commitment to maintaining confidentiality and adhering to ethical standards in financial practices.
• Problem-Solving: Ability to identify and resolve discrepancies in financial records.
• Time Management: Strong organizational skills to manage deadlines and ensure timely completion of tasks.

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Key Responsibilities
Property Valuation and Management:

• Conduct property valuations for various purposes including sales, purchases, investments, taxation, insurance, and litigation.
• Oversee property management activities, ensuring effective operations, maintenance, and tenant relations.
• Prepare detailed reports on property values and market trends for clients and senior management.

Leadership and Team Management:

• Supervise and mentor junior estate surveyors, providing guidance on property valuations, management practices, and professional development.
• Lead and manage large, complex projects, ensuring they are completed on time and within budget.

Client Relations and Advisory:

• Develop and maintain relationships with clients, advising them on property acquisition, disposal, and investment opportunities.
• Provide expert advice on legal and financial matters related to property transactions, ensuring compliance with all regulatory requirements.

Property Transactions:

• Support the preparation and processing of property transactions including sales, leases, and acquisitions.
• Prepare and review contracts, lease agreements, and other related documentation under the supervision of senior management.

Market Research:

• Conduct basic market research to support property valuations and management decisions.
• Stay informed about local property market trends, price changes, and investment opportunities.

Compliance and Reporting:

• Ensure compliance with property management laws and industry regulations.
• Assist with the preparation of reports on property management activities, valuations, and financial performance.

Key Qualifications

• Education: Bachelor’s Degree in Estate Management, Real Estate, or a related field. A Master’s degree is an added advantage.
• Experience: Minimum of 2 - 5 years of experience in real estate management, property valuation, and development, with proven leadership abilities.
• Certifications: Membership with relevant professional bodies

Skills:

• Strong leadership and team management skills.
• Expertise in property valuation, market research, and property management.
• Excellent communication, negotiation, and client relationship skills.
• Proficiency in property management software and tools.

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Job Description

• Assist the General Manager in planning and executing daily operations.
• Oversee staff performance, provide training, and foster a positive work environment.
• Monitor financial performance, including budgets, forecasts, and cost controls.
• Ensure compliance with company policies, procedures, and industry regulations.
• Assist in developing and implementing operational strategies to enhance efficiency and customer satisfaction.
• Address customer inquiries and resolve issues in a timely manner.
• Prepare reports on operational performance and present findings to management.
• Collaborate with various departments to achieve organizational goals.

Qualifications

• Bachelor’s Degree in Business Administration, Management or a related field.
• Strong leadership and team-building skills.
• Excellent communication and interpersonal abilities.
• Proficient in [relevant software/tools, e.g., Microsoft Office, project management software].
• Ability to analyze data and make informed decisions.
• Strong organizational and multitasking skills.

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Key Responsibilities

• Greet and welcome visitors, clients, and staff with a friendly and professional attitude.
• Answer and direct phone calls in a polite and timely manner, taking accurate messages when necessary.
• Manage the front desk area by keeping it clean, organized, and running smoothly.
• Assist visitors by providing accurate information about the company’s services, location, and relevant personnel.
• Handle incoming and outgoing mail, deliveries, and packages, ensuring they reach the appropriate department or individual.
• Maintain and manage visitor logs, ensuring security procedures are followed.
• Schedule appointments, manage meeting rooms, and coordinate with staff for meetings.
• Perform general administrative tasks such as filing, photocopying, and data entry.
• Maintain office supplies inventory and order new stock as needed.
• Assist with any additional tasks assigned by the management or other departments.

Qualifications

• Proven experience as a front desk officer, receptionist, or similar role.
• Excellent verbal and written communication skills.
• Strong organizational and multitasking abilities.
• Proficiency in using office equipment such as computers, printers, and phones.
• Ability to manage a busy front desk environment and remain calm under pressure.
• Friendly and approachable with a customer-oriented mindset.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook).
• Ability to handle sensitive information with professionalism and confidentiality.

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Responsibilities

• Develop and implement effective marketing campaigns to promote the company’s services/products.
• Conduct market research to identify new opportunities, target audiences, and market trends.
• Collaborate with the sales team to create strategies for lead generation and customer acquisition.
• Manage the company’s online presence, including website, social media platforms, and email campaigns.
• Create marketing content such as brochures, press releases, newsletters, and social media posts.
• Analyze and report on the performance of marketing campaigns using analytics tools and suggest improvements.
• Build and maintain relationships with media outlets, advertising agencies, and other third-party partners.
• Organize and participate in promotional events, trade shows, and product launches.
• Monitor competitors' activities and provide insights to maintain the company’s competitive edge.
• Work with the design team to produce marketing materials such as posters, flyers, and advertisements.
• Maintain and update customer databases, ensuring all marketing information is accurate and up-to-date.
• Prepare marketing budgets and track expenses to ensure cost-effectiveness.
• Stay updated on new marketing trends, tools, and techniques to continuously improve performance.

Qualifications

• Bachelor's degree in Marketing, Business Administration, or a related field.
• Proven experience as a marketing executive or similar role.
• Strong understanding of digital marketing techniques, including SEO, SEM, and social media marketing.
• Excellent verbal and written communication skills.
• Strong organizational and multitasking skills with attention to detail.
• Ability to analyze marketing data and draw actionable insights.
• Proficiency in using marketing software
• Creativity and a proactive approach to problem-solving.

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Key Responsibilities

• Conduct legal research and analysis to support cases.
• Draft, review, and negotiate contracts, agreements, and legal documents.
• Represent clients in court proceedings, mediations, and negotiations.
• Advise clients on legal rights, obligations, and potential risks.
• Stay updated on changes in legislation and relevant legal precedents.
• Collaborate with other legal professionals and departments as needed.
• Prepare legal briefs, motions, and other court documents.
• Manage case files and maintain accurate documentationn

Qualifications

• Bachelor of Law Degree
• Certificate of Call to the Nigerian Bar
• Have a good understanding of the basic principles of law.
• Strong analytical and problem-solving skills.
• Excellent verbal and written communication abilities.
• Ability to work independently and as part of a team.
• High ethical standards and professional integrity.

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Key Responsibilities

• Safely transport executives to and from meetings, court sessions, appointments, and other business-related events.
• Ensure the vehicle is well-maintained, clean, and in excellent working condition at all times.
• Conduct regular vehicle inspections, including checking oil, tires, fuel, and other essential fluids.
• Follow strict confidentiality protocols, safeguarding any sensitive information discussed or accessed during trips.
• Plan routes efficiently, anticipating traffic patterns and using navigation tools to ensure timely arrivals.
• Maintain a professional demeanor and dress code in accordance with the firm's standards.
• Assist executives with luggage, documents, or other items as needed during trips.
• Keep a log of vehicle maintenance, mileage, and travel details for records.
• Report any incidents, accidents, or vehicle malfunctions immediately to the appropriate personnel.
• Adhere to all local traffic regulations and law firm safety policies.
• Be available for unscheduled trips or work during non-traditional hours, including weekends or late evenings.

Qualifications

• Proven experience as an executive driver or chauffeur, preferably within a corporate or law firm environment.
• Valid driver’s license with a clean driving record.
• Excellent knowledge of Lagos roadways, routes, and traffic patterns.
• Strong communication skills and ability to maintain professionalism and discretion at all times.
• Good time management and the ability to plan routes effectively.
• Basic knowledge of vehicle maintenance and troubleshooting.
• Flexibility to work irregular hours, including evenings and weekends, based on the needs of the executives.
• Ability to handle confidential information with integrity.
• Candidates should possess an SSCE qualification with 3 - 5 years experience.