Jobs at Slum2School Africa

Key Responsibilities

Executive Support

• Manage the ED’s calendar, appointments, travel plans, and meeting logistics.
• Screen and prioritize emails, calls, and other communications.
• Prepare briefing materials, agendas, minutes, and follow-ups for internal/external meetings.
• Draft high-level correspondence, presentations, and reports as needed.
• Maintain strict confidentiality and handle sensitive information with discretion.

Administrative Support

• Organize and maintain the ED’s filing system and documentation (digital and physical).
• Track project deadlines, deliverables, and internal commitments to ensure follow-up.
• Coordinate team meetings, board meetings, and events facilitated by the ED’s office.
• Manage internal approvals and administrative sign-offs on behalf of the ED.

Stakeholder Engagement

• Liaise with key partners, board members, donors, volunteers, and other stakeholders.
• Coordinate strategic meetings and engagements involving the ED.
• Support donor and partner communications, documentation, and reporting.

Strategic and Operational Support

• Provide research and analysis support to aid executive decision-making.
• Monitor progress on special projects and organizational priorities.
• Work collaboratively with departments to ensure alignment on ED’s directives.
• Represent the ED at internal meetings when delegated.

Qualifications & Experience

• Bachelor’s degree in Business Administration, Management, Communications, or related field.
• Minimum of 3 years’ experience in an executive support role, preferably within the non-profit or development sector.
• Excellent verbal and written communication skills.
• Proficient in Microsoft Office Suite, Google Workspace, Zoom, and project management tools.
• Strong organizational and multitasking abilities.
• High level of emotional intelligence, discretion, and professionalism.
• Ability to work under pressure and manage complex schedules.

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Key Responsibilities

 Strategic Support & Execution

• Serve as the Executive Director’s trusted advisor and thought partner.
• Support the planning, monitoring, and execution of organizational strategies and special projects.
• Coordinate and track key deliverables, initiatives, and high-level decisions across departments.
•  Organizational Management
• Lead internal strategic planning sessions and monitor progress on goals and OKRs.
• Ensure the timely preparation of reports, proposals, board documents, and presentations.
• Facilitate communication and alignment across teams to promote collaboration and accountability.

 Operations & Process Optimization

• Identify operational bottlenecks and lead efforts to improve internal workflows and productivity.
• Support the development of SOPs, documentation, and cross-departmental communication processes.
• Oversee execution of priorities from the Executive Director’s office.

Stakeholder Engagement

• Represent the Executive Director in internal and external meetings when required.
• Manage and follow up on key partnerships, donor relationships, and stakeholder communications.
• Ensure timely execution and feedback on donor reports, grants, and stakeholder updates.

 Team & Leadership Support

• Provide guidance and support to department leads on strategic goals, execution, and timelines.
• Monitor the performance of strategic initiatives and offer timely feedback and direction.
• Act as a liaison between the Executive Director and senior team members to align priorities.

Key Requirements

• Bachelor’s degree in Management, Development Studies, Public Administration, or a related field (Master’s degree is an added advantage).
• 4–7 years of experience in project management, consulting, operations, or executive support, preferably in a social impact or nonprofit environment.
• Proven experience in strategic execution, organizational development, and internal coordination.
• Excellent leadership, planning, and interpersonal communication skills.
• Exceptional writing and presentation skills with attention to detail.
• Strong analytical and problem-solving abilities.
• Highly organized, efficient, and able to manage multiple priorities in a fast-paced environment.
• Passionate about social impact, education, and systems change in Africa.