Jobs at Partnership Opportunities for Women Empowerment Realization (POWER)

Job Description:

•     Working closely with various departments and assisting line managers to understand and implement policies and procedures
•     Promote equality and diversity as part of the culture of the organization
•     Liaise with a wide range of people involved in policy areas such as staff performance and health and safety
•     Recruit staff – this includes developing job descriptions and person specifications, preparing job adverts, checking application forms, shortlisting, interviewing and selecting candidates
•     Develop and implement policies on issues like working conditions, performance management, equal opportunities, disciplinary procedures and absence management
•     Prepare staff handbooks
•     Advise on pay and other remuneration issues, including promotion and benefits
•     Undertake regular salary reviews
•     Negotiate with staff and their representatives (for example, trade union officials) on issues relating to pay and conditions
•     Administer payroll and maintain employee records
•     Deal with grievances and implement disciplinary procedures
•     Develop with line managers HR planning strategies which consider immediate and long-term staff requirements
•     Plan, and sometimes deliver, training – including inductions for new staff
•     Analyze training needs in conjunction with departmental managers

Qualification and Experience

•     A University Degree or HND in Business Administration from a recognized institution
•     A tactful, friendly but firm manner
•     Good spoken and written communication skills
•     The ability to build good working relationships with colleagues at all levels
•     Fairness and objectivity
•     Strong interpersonal skill
•     Good level of gender awareness
•     Discretion with confidential information
•     Good organizational and administrative skills
•     High levels of accuracy and attention to detail
•     Be proficient with the use of MS Word and Powerpoint

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Job Description:

•     Support the different projects in the development of annual and quarterly budgets for the various strategic initiatives, including external relations, fund development, board relations, professional development and staff meeting expenses;
•     Lead the process of tracking and reviewing the budgets of the different projects in line with the goals and objectives of the respective projects;
•     Analyze periodically project expenditures with respect to approved budgets and work plans;
•     Facilitate and coordinate staff recruitment and orientation to educate them on relevant policies, procedures and facilities/equipment
•     Liaise with project team to review project milestones, and budgets through participation in team meetings and presentation on financial status and office issues.
•     Ensure adherence to terms and conditions of staff contract;
•     Recruits, interviews and conducts reference checks (including pre-employment screening – criminal checks) for the bookkeeping/administrative support positions;
•     Support the Director of Finance and Administration in facilitating/coordinating staff appraisal processes, including reporting and implementation of staff capacity improvement strategies;
•     Develop salary scale and compensation plans in line with similar organisations within the same sector
•     Facilitate monthly bank and expenditures reconciliations against project budget;
•     Ensure financial guidelines and best practices are followed in all project activities;
•     Lead the development/updating and implementation of appropriate administrative and financial policies and procedures to support the implementation and evaluation of the organization’s strategies
•     Prepare monthly, quarterly and annual reports and disseminate same under supervision of the Project Director and Manager;
•     Ensures reporting to funding sources is proactively and effectively completed by management staff;
•     Ensure compliance with internal/donor financial reporting requirements;
•     Support the Director of Finance and Administration in scheduling financial audits and preparation and publication of annual audit reports
•     Support the Director of Finance and Administration in developing and implementing the organization’s financial resource mobilization strategy;
•     Review, draft, implement and monitor internal controls and financial policies and procedures
•     Based on financial reports prepared, provide proactive, transparent and in-depth financial analysis to enhance the organization’s leaderships and operations

Required Education, Skills & Experience

•     A University Degree or HND in Accounting, Financial Management, Economics from a recognised institution
•     Must be a Chartered Accountant
•     At least five years accounting experience in the development sub-sector
•     Advanced proficiency with computerized financial systems such as Simply Accounting, Quickbooks, contact management systems and databases
•     Office & personnel management experience
•     Knowledge of modern accounting and office filing system.
•     Proficiency in computer software including MS Word, PowerPoint and Excel and databases as well as use of new media platforms
•     Excellent interpersonal communication skills.
•     Strong organizing skills and leadership qualities
•     Ability to multi-task and to work under pressure.
•     Ability to adjust to changes at short notice.
•     Good level of gender awareness.

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Job Description:
The DED would support the ED to:

•     Coordinate the process of defining POWER’s priorities towards achieving its mission & vision
•     Develop, communicate and assess priorities in the light of a rapidly changing external landscape
•     Manage key relationships with POWER’s key stakeholders, encourage open dialogue and actively foster collaboration between/among them
•     Foster effective team work among the staff
•     Report to Board of Directors on organizational performance against POWER’s strategic objectives and annual work plans and budget
•     Ensure the implementation of policies as approved by POWER Board
•     Initiate and coordinate strategic thinking/planning processes in consultation with the board.
•     In liaison with the Finance Manager, to implement a financial system, develop sustainable financial models for the organization, including identification and exploration of potential alternative income streams, e.g. through revenue generating/fee-based programs
•     Partner with Managers of Programs, develop and implement a fundraising strategy and develop key donor relationships
•     Work with the Finance and Admin manager , the finance staff and key program staff and the Board to prepare a comprehensive annual budget
•     Participate in fundraising activities as appropriate
•     Administer the funds of the organization according to the approved budget and monitor the monthly cash flow of the organization
•     Provide the Board with comprehensive, regular reports on the revenues and expenditure of the organization
•     Ensure that the organization complies with all legislation covering taxation, pension and other withholding payments as necessary
•     Work with the ED and F&A in determining staffing requirements for organizational management and program delivery
•     Recruit staff that have the right technical and personal abilities to help further the organization’s mission
•     Ensure the implementation of the human resources policies, procedures and practices including the development of job description for all staff and capacity building plans
•     Ensure that staff, systems and other resources are aligned to deliver high impact outcomes and operational efficiencies
•     Develop an operational plan which incorporates goals and objectives that work towards the strategic direction of the organization
•     Oversee the efficient and effective day-to-day operation of the organization
•     Coordinate the design of new projects and proposals/initiatives and the process of grant seeking for the implementation of same by the private sector, development partners and other relevant stakeholders.
•     Establish appropriate mechanisms for the monitoring, evaluation and impact assessment of POWER program activities.
•     Oversee the planning, implementation and evaluation of the organization’s programs, services and special projects
•     Establish good working relationships and collaborative arrangements with stakeholder groups, funders, politicians, and other organizations to help achieve the goals of the organization
•     
•     Key Deliverables
•     The DED will be expected to achieve the following key deliverables among others:
•     Ensure delivery and achievement of activities in the strategic plan (ensure the development of one where no adopted one exists)
•     Ensure financial sustainability of POWER
•     Represent POWER adequately locally and in the international community

Required Education, Skills & Experience

•     A University Degree or HND in Sociology, Social Works or Public Health from a recognised university
•     Ability to work independently and take initiative
•     Ability to work under pressure and flexibility to adapt to changing priorities/timelines efficiently
•     Result-oriented team player and ability to lead teams and work collaboratively
•     Ability to communicate persuasively and effectively
•     Excellent written and oral English in addition to strong interpersonal communication skills
•     Proficiency in computer softwares including MS Word, PowerPoint and Excel and databases as well as use of new media platforms
•     Innovative fund raising skills and experience
•     Basic marketing and public relations (PR) skills
•     Knowledgeable on child protection issues (CRS Child protection Act/Law 2009) as well as adolescent reproductive health
•     Ability to mobilise resources through concept development and proposal writing
•     Ability to build an efficient/effective team
•     Must have at least 5 years post graduation experience in working on women’s issues especially economic empowerment

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Summary of Roles and Responsibilities

•     The M&E Manager will take the lead in facilitating the development/revision of project logical framework especially in defining hierarchy of objectives, indicators and monitoring mechanisms
•     Develop the overall framework for annual project reviews, participatory impact assessments, process monitoring, operations monitoring, etc.
•     Set out the framework and procedures for the evaluation of project activities in collaboration with project team and other key stakeholders
•     Collaborate with staff and implementing partners on qualitative monitoring to provide relevant information for ongoing evaluation of project activities, effects and impacts
•     Design the framework for field (physical) and process monitoring of project activities being guided by project budget
•     Prepare reports on M&E findings as required
•     Participate in external assessments/evaluations and facilitate team members and other stakeholders access to M&E data
•     Take the lead in developing a resource mobilisation strategy in a participatory manner
•     Work with the team to identify funding opportunities and develop funding proposals
•     Ensure gender mainstreaming into all M&E instruments, processes and data.

Qualification and Experience

•     A University Degree or HND in Statistics, Sociology, Demography, Economics, Computer Science, Geography or other related discipline from a recognised institution
•     A good understanding of rural development especially poverty, gender and child and human right issues
•     Familiarity with and a supportive attitude towards processes of strengthening local organisations and building local capacities for self-management
•     Willingness to undertake regular field trips and interact with different stakeholders
•     Skilled and experienced in resource mobilisation as well as M&E system design, planning and implementation
•     Proficiency in computer software including MS Word, PowerPoint and Excel and databases as well as use of new media platforms
•     Computer competence in data analysis software applications such as SPSS and experience in data processing
•     Strong training skills in M&E development and implementation
•     Skills in facilitating learning-oriented analysis sessions of M&E data with multiple stakeholders
•     Strong information analysis and report writing skills
•     Experience in use of logical framework approach and other strategic planning approaches
•     At least 5 years hands-on experience and skills in M&E methods and approaches (including quantitative, qualitative and participatory).

go to method of application »

Summary of Roles and Responsibilities

•     The M&E Manager will take the lead in facilitating the development/revision of project logical framework especially in defining hierarchy of objectives, indicators and monitoring mechanisms
•     Develop the overall framework for annual project reviews, participatory impact assessments, process monitoring, operations monitoring, etc.
•     Set out the framework and procedures for the evaluation of project activities in collaboration with project team and other key stakeholders
•     Collaborate with staff and implementing partners on qualitative monitoring to provide relevant information for ongoing evaluation of project activities, effects and impacts
•     Design the framework for field (physical) and process monitoring of project activities being guided by project budget
•     Prepare reports on M&E findings as required
•     Participate in external assessments/evaluations and facilitate team members and other stakeholders access to M&E data
•     Take the lead in developing a resource mobilisation strategy in a participatory manner
•     Work with the team to identify funding opportunities and develop funding proposals
•     Ensure gender mainstreaming into all M&E instruments, processes and data.

Qualification and Experience

•     A University Degree or HND in Statistics, Sociology, Demography, Economics, Computer Science, Geography or other related discipline from a recognised institution
•     A good understanding of rural development especially poverty, gender and child and human right issues
•     Familiarity with and a supportive attitude towards processes of strengthening local organisations and building local capacities for self-management
•     Willingness to undertake regular field trips and interact with different stakeholders
•     Skilled and experienced in resource mobilisation as well as M&E system design, planning and implementation
•     Proficiency in computer software including MS Word, PowerPoint and Excel and databases as well as use of new media platforms
•     Computer competence in data analysis software applications such as SPSS and experience in data processing
•     Strong training skills in M&E development and implementation
•     Skills in facilitating learning-oriented analysis sessions of M&E data with multiple stakeholders
•     Strong information analysis and report writing skills
•     Experience in use of logical framework approach and other strategic planning approaches
•     At least 5 years hands-on experience and skills in M&E methods and approaches (including quantitative, qualitative and participatory).