Finance and Admin Manager at Partnership Opportunities for Women Empowerment Realization (POWER)

Job Description:

•     Support the different projects in the development of annual and quarterly budgets for the various strategic initiatives, including external relations, fund development, board relations, professional development and staff meeting expenses;
•     Lead the process of tracking and reviewing the budgets of the different projects in line with the goals and objectives of the respective projects;
•     Analyze periodically project expenditures with respect to approved budgets and work plans;
•     Facilitate and coordinate staff recruitment and orientation to educate them on relevant policies, procedures and facilities/equipment
•     Liaise with project team to review project milestones, and budgets through participation in team meetings and presentation on financial status and office issues.
•     Ensure adherence to terms and conditions of staff contract;
•     Recruits, interviews and conducts reference checks (including pre-employment screening – criminal checks) for the bookkeeping/administrative support positions;
•     Support the Director of Finance and Administration in facilitating/coordinating staff appraisal processes, including reporting and implementation of staff capacity improvement strategies;
•     Develop salary scale and compensation plans in line with similar organisations within the same sector
•     Facilitate monthly bank and expenditures reconciliations against project budget;
•     Ensure financial guidelines and best practices are followed in all project activities;
•     Lead the development/updating and implementation of appropriate administrative and financial policies and procedures to support the implementation and evaluation of the organization’s strategies
•     Prepare monthly, quarterly and annual reports and disseminate same under supervision of the Project Director and Manager;
•     Ensures reporting to funding sources is proactively and effectively completed by management staff;
•     Ensure compliance with internal/donor financial reporting requirements;
•     Support the Director of Finance and Administration in scheduling financial audits and preparation and publication of annual audit reports
•     Support the Director of Finance and Administration in developing and implementing the organization’s financial resource mobilization strategy;
•     Review, draft, implement and monitor internal controls and financial policies and procedures
•     Based on financial reports prepared, provide proactive, transparent and in-depth financial analysis to enhance the organization’s leaderships and operations

Required Education, Skills & Experience

•     A University Degree or HND in Accounting, Financial Management, Economics from a recognised institution
•     Must be a Chartered Accountant
•     At least five years accounting experience in the development sub-sector
•     Advanced proficiency with computerized financial systems such as Simply Accounting, Quickbooks, contact management systems and databases
•     Office & personnel management experience
•     Knowledge of modern accounting and office filing system.
•     Proficiency in computer software including MS Word, PowerPoint and Excel and databases as well as use of new media platforms
•     Excellent interpersonal communication skills.
•     Strong organizing skills and leadership qualities
•     Ability to multi-task and to work under pressure.
•     Ability to adjust to changes at short notice.
•     Good level of gender awareness.