Jobs at MSI Nigeria Reproductive Choices

The Role

• The Head, Finance & Accounts plays a crucial role in ensuring sound financial management in ASO, regional offices, maintaining organization accounts, new business budgeting, financial reporting managing commercial wings of MSIN, deals with internal and external auditor and controls across MSI Nigeria Reproductive Choices' service delivery channels in each regional office.
• This role involves conducting supportive supervision visits, contributing to financial reports, analyzing data for decision-making, and managing payroll processes.
• The HFA coordinates closely all other departments and ensures compliance with financial procedures and policies.
• With strong leadership skills, attention to the detail, donors compliances and the ability to multitask, the HFA supports the Finance Director in achieving financial goals and maintaining financial and non financial data integrity. Ethical conduct, resilience, and proactive decision-making are key attributes for success in this role.

Key Responsibilities
Strategic Financial Management:

• Advise the Finance Director, SMT and other country management team on financial strategy, risk, and commercial investment decisions
• Lead business planning, financial planning, project budgeting, and forecasting aligned with organizational strategy and development of the annual business plan
• Identify and support strategic initiatives that promote growth and financial sustainability through new business models, efficiency improvements, and partnerships across both private and public sectors
• Provide ideas and influence to expand MSIN social business, including innovative approaches to financing health services, and advise on opportunities that enhance impact and cost-effectiveness.
• Production of high-quality financial analysis of our Centre and social marketing operations and daily analysis report of both primary and secondary sales.
• Prepare comprehensive monthly financial reports and management accounts, identifying variances and proposing corrective actions.
• Analyze financial data to identify trends, variances, and areas for improvement.
• Recognize and map sales receipts to appropriate distributor to ensure proper debt aging for the SM Channel
• Monitoring of debtors aging and flagging on timely basis with the Regional sales Managers and the SM director.

Business planning, Budgeting and Forecasting:

• Work with all units and facilitate the process of annual business planning process and ensure accuracy and timely submission as delegation by FD
• Work with the Grant Unit, Programme Department, and other stakeholders in the budgeting process, including developing annual budgets (Business Plan), rolling forecasts, and P4 or/P7 forecasts.
• Work with the Grant unit to provide financial forecasts and projections to support strategic planning.
• Support the channel leads in developing new business opportunities, whether through new channels, new geographies, or expansions of product and service offerings in existing channels.

Donor & Grant Management:

• Coordinate briefings with donors team, MSI and government entities as required.
• Lead development of donor budgets and ensure right budgeting as per MSI global pricing standard,
• Timely and accurate financial reports that meet contractual and compliance requirements
• Support proposal development with accurate costing and financial analysis
• Monitor and manage programme budgets and expenditure trends, strengthening systems for tracking restricted and unrestricted funds to ensure full cost recovery and the optimal use of MSIN and donors’ resources.
• Ensure correct donors charging/coding and allocation of shared cost as per MSIN cost allocation policy.

Risk and Debt Management:

• Identify financial and non financial risks across country program and support FD and SMT to implementing mitigation strategies.
• Manage trade partner credit limits, ensuring regular reviews and reconciliations of debt balances.
• Conduct periodic reviews of contracts with trade partners and health insurance institutions, ensuring financial and legal compliance.
• Involves in reviewing the credit limit setting and rebate/discount structure.
• Conduct regular risk assessments, identifying potential risks in cash management, social marketing sales, centre income, and inventory processes, and implementing mitigation measures.

Financial Analysis and Strategy:

• Conduct financial and non financial data analysis to support business decision-making.
• Supporting the SM (Pillar 3) and Pillar 2 Director in regular business reviews.
• Provide strategic recommendations to enhance financial performance and business growth.
• Support SMT/CSMT with financial insights and strategic advice.
• Advice FD , channel leads and SM director on cost reduction initiatives in the both NGO and commercial channels.
• Responsible with the SMD/Centre CL to produce a high-quality business case to support new product launches and market opportunities.
• Support the channel, leading in overseeing the operational performance of key business partners including distributors, suppliers, sales team, incentives etc.

Business & Commercial Support:

• Partner with commercial teams to assess financial viability of new ventures and pricing strategies
• Develop business cases and ROI analysis for investments and service delivery models
• Support social marketing and clinic network profitability analysis on monthly basis
• Support the Operations department, TSD in the development and maintenance of robust systems to capture operational data.
• Support SM team to ensure financial and non financial data is analysed regularly and advice on sustainability of each centre and SM products viability.

Audit, Tax & Compliance:

• Lead statutory audit and project audit with support of FC and grant team. Ensure financial statement are prepared timely and presented to auditors.
• Ensure accurate and timely filing of all tax, and statutory obligations
• Lead periodic tax health checks to assess compliance risks, identify exposure areas, and recommend corrective actions
• Coordinate internal and external audits, and maintain effective relationships with external auditors and regulatory bodies, ensuring timely implementation of recommendations in line with group reporting timetables
• Ensure full compliance with MSI global standards, Nigerian laws, and donor requirements.

Qualification, Experience and Skills

• A Master's Degree with a minimum of 2nd class Upper division, and recognised professional qualifications such as ACA, ACCA, etc.
• 8 - 12 years post-NYSC experience in a similar role with an NGO/INGO or commercial sector
• Working knowledge of different donors KFW, ECHO DFI CIFF, GF etc.
• Ability to use ERP and SUN Accounting package and other accounting packages
• Advance excel skills preferred
• Ability to multitask, manage a workload and produce high quality, on-time work
• Good team player and flexible while working with other colleagues
• Handling of highly confidential information.
• Significant experience in internal controls and compliance.
• Proficiency in MS Office (advance Excel, Word, PowerPoint).
• Knowledge of standard accounting software packages (, tally, power BI, QuickBooks, SUN Systems). ERP knowledge will be added advantage
• Understanding of organizational dynamics and maintaining objectivity.
• Strong organizational and coordination skills.
• Ability to establish and maintain contacts with senior-level government and distributors.
• Experience of working with colleagues in geographically separate locations.
• Able to communicate effectively (both written and oral) at all levels.
• Cross-functional team player.

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The Role

• The holder of this position will lead the outreach team in assigned location to provide family planning services especially long-acting reversible contraception (LARCs) in hard to reach, poor communities providing access and options of free high-quality family planning services to women.
• S/he will support all efforts to ensure client satisfaction, robust demand creation, adolescent reach, and data reporting as well as stakeholder engagement.

Key Responsibilities

• Ensure high quality service delivery of LAPMs in locations in line with outreach monthly schedule and adequate mobilization.
• Maintain clinical quality of service delivery according to MSI guidelines, counselling, infection prevention, medical emergency preparedness and overall competency of team members to provide high quality services and appropriate documentation.
• Monitor team performance using team level performance management tools, develop SMART action plans and make appropriate input to operational strategies where necessary.
• Ensure MSION’s data reporting and management procedures and guidelines/protocols are followed.

Service Delivery:

• Ensure high quality service delivery of LAPMs in locations where clients have been mobilized in line with outreach monthly schedule.
• Provide detailed, client focused counselling and appropriate consent to all clients accessing services.
• To support and implement core MSI values within the team, such as de-medicalization, task shifting, client focus, no blame culture, non-hierarchical management, and marketing.
• Actively support and implements MSN policies, procedures, guidelines, and manuals on clinical quality and ensure compliance.
• To participate fully in MSION’s Institutional strengthening and Capacity Building activities where appropriate and apply learning to team.
• Ensure that 20 productive outreaches are conducted monthly, 6-7 hours spent on site with an average reach of at least 62 clients daily and significant adolescent reach based on KPE (key performance expectations).
• Consistently look for measures to improve method mix and increased mobilization for permanent methods.

Clinical Quality:

• Ensure that all service providers are on level 1 competency and appropriate clinical supportive supervision is offered to team.
• Maintain a database of trained and quality assured locums supporting various aspects of service delivery.
• Attain/maintain model sites status after annual IQTA and EQTA with 90% and above in all areas of assessment.
• Ensure zero stock of commodities and consumables by instituting and maintaining a robust stock management mechanism.
• Manage all medical supplies and equipment, in line with MSI’s commodity and medical supply storage guideline.
• Ensure the availability of all clinical governance guidelines, manuals and job aids used by facilities in adequate quantity and track referral linkages of service utilization.
• Report all clinical incidents related to FP services while upholding the no blame culture approach to
• Proper documentation of monthly staff meetings, MEM drills, client record audits, client feedback analysis, and proper referral pathway for emergencies.
• Ensure that the emergency box is always available at point of service delivery, updated with all requirements at all times evidenced by the MEM checklist.

Performance Management and Client Mobilisation:

• Monthly tracking of teams’ performance against KPIs, develop SMART action plans for identified challenges/gaps and suggest way forward in monthly reports to line manager.
• Ensure the submission of outreach workplan and that same is accurately uploaded to tracpoint in collaboration with the community mobilisation officer (CMO)
• Ensure that 90% of outreaches are conducted in line with monthly outreach schedule and justify reasons for changes in monthly report.
• Monthly reconciliation and analysis of service numbers, stock utilization and monthly cost of outreach activities.

Data Reporting and Management:

• Working with Driver and Administrative Assistant (DAA), ensure creation of outreach sites daily in CLIC before the commencement of data entry.
• Ensure data reporting tools are always available and in use during outreach.
• Verify that all eligible fields in hard copy of client record forms are completed, correct and consistent with CLIC client card.
• Ensure that daily data quality reports are checked for data quality and validation of commodities used.
• Ensure that all shifts are finished, locked and extracts sent to the CDW.
• Lead a monthly regional data review of all service numbers reported into CLIC with regional support team members.
• Check the data storage system to ensure that the forms are complete, chronological, and stored in a fire and tamper proof cabinet.
• Validate all client records with daily summary sheets and CLIC records for correctness and consistency.
• Ensure overall DQA score of 100%.

Key Experience / Qualification / Skills

• A Medical Doctor, Registered Nurse, or Midwife or CHEW
• Evidence of good standing with relevant professional bodies in Nigeria
• Familiarity with the different cultural, social, and religious identities in Nigeria, international health, development issues and the international donor community
• Excellent communications, presentation, negotiation skills, Strong interpersonal, oral, and written communication skills
• Technical Expertise in long-acting reversible contraception (LARCs) specifically IUD and Implants insertion and removal
• Experience leading and mentoring people.
• Experience in the usage of computers and office software packages
• Familiarity /Experience with geography of state(s) of outreach.
• Good written and verbal communication skills with fluency in spoken English.
• Strong attention to detail and alertness to environmental dynamics.
• Good interpersonal skills; ability to write and communicate in the native language of the duty station is an added advantage.