Jobs at Civil Society for the Eradication of Tuberculosis in Nigeria

Job Descriptions

• Review of financial documents to ensure accuracy of the information there in and compliance with the organization’s financial policies and procedures.
• Preparation of vouchers and entering the transactions in to the accounting package and/or excel ledgers.
• Review advance requests to ensure that no additional advance is given while there is an unaccounted for advance against a staff.
• Undertaking a thorough review of request submitted by staff and sub sub recipients to ensure accuracy, reasonableness and completeness of the accountabilities.
• Ensure monthly generation of advance report for review before passing them to staff and sub recipients with outstanding advances.
• Keep track of all advances to ensure accuracy of the advance balances and assist to reconcile them.
• Review the petty cash transactions to ensure accuracy, reasonableness, completeness of documentation and that value for money was obtained before the approve for replenishment
• Ensure proper maintenance of the cash books for all the bank accounts.
• Ensure proper coding of all the expenditures is done in line with the organization’s approved codes.
• Coordination on financial matters with third parties like vendors, banks, URA, NSSF, etc.
• Proper filing of all the accounting and supporting documents with proper references for ease of document tracing and ensure they are kept in accordance with the Organization’s and donor requirements.
• Any other assignments that may be assigned by the immediate supervisor

Requirements
Qualification:

• First degree in Accounting plus professional Accounting qualification

Experience:

• At least two years’ experience in Accounting with an NGO ( Experience in a Global Fund funded project will be added advantage)

Knowledge Requirements:

• Language proficiency: Level IV English (Fluency in Both written and oral) is required
• Ability to establish and maintain good relations with people at various levels and of different nationalities
• Proven knowledge of modern office procedures
• Proficiency in Microsoft Office, especially the use of MS Excel

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Responsibilities

• Manage the implementation of the financial systems, legal and donor related compliance management.
• Coordination and execution of financial systems, including administration of budgets, collection of financial information
• Collaborate with others to direct compliance issues to appropriate channels for investigation.
• Identify potential areas of compliance vulnerabilities and Risks.
• Develop/implement corrective actions plans for resolution of problematic issues, and provide general guidance on how to avoid or deal with similar situations in future.
• Coordinate specific field visits to states offices with other partners. Ensure that supporting documents attached to states financial reports are verifiable, valid and presentable and acceptable.
• Write periodical reports of work done.
• Develop monthly report on individual state performance.
• Review states financial reports in line with their budget.
• Check all request and ensure that they are accurate and are within budget line before payment are effected
• Ensure that retirements for advances are adequate and timely
• Ensure refunds are effected when necessary and timely.

Qualifications

• University degree in Accounting, Finance and Business Administration or its recognized equivalent (ACA, ICAN or its recognized equivalent
• At least 3 years post NYSC international NGO experience in a similar position
• Ability to work independently and be proactive. Strong communication skills is essential.
• Good attention to details with ability to follow, applies, interpret and explain instructions and /or guidelines.

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Job Description

• The Program Officer will principally be responsible for, and focus on, providing technical and professional assistance and support to the Program Manager and Community-Based Organizations (CBOs) implementing grant projects in the local governments and states, provide effective program management and administration, as well as monitoring and reporting on the activities of these organizations to the Principal Recipient on behalf of the network.

Responsibilities

• The Program Officer would be responsible for providing sound and updated information relating to current and emerging issues in TB and HIV/AIDs
• Developing innovative strategies to strengthen the effectiveness and quality of service provision in areas of assigned responsibility
• Proactively and efficiently managing the implementation of project(s) activities of the network
• Participating in development, management and review of program activities in states of responsibility
• Monitoring and evaluating progress of initiatives in areas of responsibility. This will involve undertaking periodic visits to project sites.
• Achieving and maintaining an effective and efficient level of communication with other Partner Organizations
• Performing any other duties as required by the network consistent with the achievement of program objectives as they work in an ever-changing and dynamic environment.
• Documentation and report writing for submission to the stakeholders

Requirements

• Bachelor's degree or its equivalent in a Health-related discipline, or the Social Sciences with 2 - 3 years post-qualification experience in an organization working on TB, HIV/AIDS or Malaria. Applicants with working experience in more than one of these disease areas are encouraged to apply.
• Good communication and community mobilization skills
• Ready to and capable of working both independently and as part of a team
• Ability to work with minimum supervision and exercise of sound judgment and flexibility to achieve agreed outcomes
• Well developed writing and analytical skills and an ability to express ideas dearly and concisely
• Effective presentation and interpersonal communication skills and ability to develop and maintain effective stakeholder relations
• Ability to contribute to the effectiveness of a team, including supporting others and managing priorities
• Ability to communicate fluently in English.

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Primary Responsibilities
Primary responsibilities include but are not limited to the following:

• Determine weekly priority tasks.
• Ensure the state team is aware of and up to date on all M&E tasks and reports.
• Conduct site visits during the project implementation phase for each grant in assigned areas.
• In concert with Implementation plans, develop Monitoring and Evaluation plans for field-level projects.
• Produce a “routine monitoring report” (RMR) according to an approved template for each site visit prior to the indicator verification visit.
• Accurately interpret Continuous Quality Improvement (CQI) form and grant database file shared by National office to determine indicators according which the Officer will be evaluating projects.
• Draft “final evaluation reports” (FER) based on prescribed format after visiting a grant site for verification of indicators.
• Identify lessons learned, constraints, and project impacts based on determined theme and/or sector for inclusion in FERs.
• Serve as primary point of contact for Grants Office when developing impact assessments, success stories and weekly reporting.
• Serve as primary point of contact for Grants Office when additional information is needed to close grants.
• Undertake comprehensive analysis of projects based on history of site visits; present findings to Management in a concise and professional manner.
• Participate in professional training and development activities, as necessary.
• Represent the program positively and professionally in both internal and external environments.
• Perform other tasks, as assigned.

Required Skills & Qualifications

• Degree or it recognized equivalent in International Development, Social Science, Economics, operation research, public health and related field is desired.
• Two years’ relevant experience in field monitoring, evaluation design, empirical and statistical analysis, management information systems and/or information management design is required.
• Proficiency at using Microsoft office software: MS Word, Excel, PowerPoint, Outlook, etc. is required.
• Strong analytical skills are required.
• Prior experience with Global Funds funded projects is highly desirable.
• Attention to detail and ability to follow up on tasks to completion is required.
• Experience of working in complex environment is a plus.
• Written and spoken fluency in English is required.

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Job Description
The responsibilities of the Administrative Officer include:

• Provide logistics support for program training and field activities
• Support in compiling periodic program reports and updates.
• Support the program office in a variety of Administrative, financial and operational duties
• Performs a variety of routine to moderately skilled clerical support functions, including word processing, data entry, and other related duties as assigned;
• Works with programs department to prepare and reconcile travel and operational expenses for program staff,
• Ensure payments are made timely and vouchers for reimbursement are accurate;
• Support in maintaining accurate reports from all field activities;
• May receive and process information of a confidential nature; ensures such information is maintained in strict confidentiality;
• Keep appointment book accurately filled in with name, phone number and exact procedures;
• Any other duties that may be assigned by the immediate supervisor.

Qualification and Experience

• First University Degree/ HND in social science
• At least two years experience in office Administration.

Knowledge Requirements:

• Language proficiency: Level IV English (Fluency in Both written and oral) is required
• Ability to establish and maintain good relations with people at various levels and of different nationalities
• Proven knowledge of modern office procedures
• Proficiency in Microsoft Office, especially the use of MS Excel