Job Vacancies at IPAS Nigeria

Reference No.: R339

Job Description

• The Procurement Policy & Compliance Advisor sets policy and provides technical guidance and monitoring for global procurement activities.
• The Procurement Policy & Compliance Advisor supports interpretation and implementation of policies and procedures to meet Ipas business needs and context.
• This position will ensure our ERP system aligns with our business needs and policies.
• The Procurement Policy & Compliance Advisor will provide a structured program to strengthen the capacity of our global offices to maintain the system, documentation, and relevant polices.
• The Procurement Policy & Compliance Advisor will serve as strategic thought partner on purchasing concepts, standards, sourcing, and complex procurement assignments.
• This position collaborates with US departments and country offices to manage costs and promote process efficiencies, and provides supportive supervision to one or more direct reports.

Primary Responsibilities

• Lead Ipas’s US procurement processes, procedurally and administratively through procurement-related tasks built into Ipas’s ERP, Workday.
• Create and maintain legally sound procurement instrument templates such as consulting agreements, subawards, and purchase orders. Provide risk reduction guidance to sponsorship and participant agreements.
• Support requisitioners and buyers in country offices and departments to ensure appropriate documentation is obtained, tracked, and maintained per policy in an accurate and timely manner.
• Assist staff in drafting requests for quotes, specifications, vendor evaluation criteria, and sole source justifications. Support negotiation of vendor terms and resolution of vendor performance or compliance issues, as necessary.
• Provide subject matter expertise, training, and guidance on Ipas’s procurement policy, procedures, and systems. Support the localization of global procurement policy, as requested.
• Partner with offices’ procurement staff to identify and address gaps in procurement instruments, procedures, and the ERP. Spearhead improvements with an emphasis on organizational efficiency, effectiveness, and standardization. 
• Keep abreast of evolving procurement best practices and donor procurement standards. Implement updates to reflect changes in regulatory or other matters impacting Ipas.
• Regularly meet with and listen to internal customers to understand their business needs and constraints. Update policies, procedures, and guidance to address the evolving business and contexts.
• Provide supportive supervision and professional mentorship to direct report(s) and other matrixed global procurement staff.
• Other duties as assigned.

Requirements
Minimum:

• Bachelor’s Degree in Business Administration, Supply Chain Management, or related field
• Five (5) years experience in a prior procurement role(s)
• Proven track record in customer service roles
• Working knowledge of strategic sourcing concepts and methodologies
• Advanced knowledge of and experience within the purchasing functions
• Ability to effectively communicate complex information both verbally and in writing
• Strong analytical skills, and user experience knowledge to make and communicate sound management decisions/recommendations
• Skilled in the use of ERP / financial and other business systems including MS Office, Outlook, and Sharepoint
• Excellent oral and written communication skills. Skilled in drafting procurement instruments and vendor communications.

Preferred Skills:

• Supervisory experience.
• International experience in the nonprofit sector.
• Experience developing and delivering training for diverse audiences.
• French, Spanish, and/or Portuguese language capacity.
• Advanced technical training or certification related to procurement. In-depth working knowledge of contract drafting, management and change control processes.

Competencies:

• Detail-oriented
• Customer Service
• Communication and Collaboration
• Decisive Risk Management and Problem Solving
• Trainer
• “I got this” Attitude

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Reference No.: R364

Job Description

• The Workday HCM System Administrator (Sys Admin) provides routine support for the following Workday functional areas: Benefits, Payroll, Time, and Absence, Recruiting and Talent Management. Ipas utilizes Workday’s full suite of solutions for Human Capital Management (HCM) and Financial Management, and this role will collaborate closely with their counterpart in Finance to ensure data integrity across functional areas.
• This role will directly manage and maintain the Workday system.
• This role will perform Workday administrative functions including security maintenance, business process configuration, tenant configuration, data loads, integrations, and upgrades.
• This person will be responsible for engaging short-term consultants, as needed, for the success of projects.
• The Workday Sys Admin understands and is familiar with the processes performed by functional Human Resources business areas.
• The Workday Sys Admin coordinates and seeks alignment across business units to maximize efficiency and productivity.
• The Workday Sys Admin identifies and addresses areas for process improvement and operational efficiencies.
• The Workday Sys Admin is a skilled communicator, a strong documenter of processes and decisions, and is able to clearly and effectively provide updates on the status of ongoing projects, issues, and upcoming needs.

Primary Responsibilities

• Provides routine support for the following Workday functional areas: Benefits, Payroll, Time, and Absence, Recruiting and Talent Management.
• Supports these functional areas in a production environment and works independently with minimal oversight.
• Performs Workday administrative functions including security maintenance, business process configuration, tenant configuration, data loads, integrations, and upgrades.
• Monitors tickets and responds to daily support requests and resolves issues. Proactively communicates with internal customers.
• Provides technical and functional expertise including solution review, alternative options for resolution, and recommendations.
• Creates technical configuration including business process workflow, custom fields, custom validations, custom reports, dashboards, integrations, and access rights.
• Write standard, advanced, matrix and composite reports as well as creating complex calculated fields, custom objects, and worksheets.
• Proactively validates and identifies technical/functional issues, recommends solutions, and drives timely decisions.
• Acts as the organization’s lead change agent in preparation and implementation of new system rollouts and upgrades.
• Independently implements enhancements and solutions for identified issues including reporting and integrations, while also identifying skills needed from external resources to fill internal knowledge gaps and managing these resources.
• Monitors system performance, efficiency, and use.
• Develops triage criteria for assigning tickets among subject matter experts.
• Facilitates cross-functional team meetings.
• Liaise with Workday user community to access best practices.
• Other duties as assigned.

Requirements
Minimum:

• Bachelor’s degree in related field.
• 9+ years relevant experience.
• 3+ years Workday ERP experience, with expertise in HRIS and exposure to FDM.
• Experience managing contractors, and vendors.
• Expertise in the design, implementation, and deployment of user-centric systems, with a focus on usability.
• Proven record of clear communication (oral and written) with diverse audiences and a record of producing clear documentation.

Preferred Skills:

• Workday ERP certifications in HCM and/or Report Writing.
• Rich skills and experience with Microsoft solutions especially Excel, PowerPoint.
• Experience with global systems deployment.
• Experience with Six Sigma, Agile, and/or other methodologies.
• Expertise in collaborative technologies including Microsoft solutions (SharePoint, OneDrive, Planner, etc.) and/or other project management tools.
• Strong understanding of systems development life cycle (SDLC) and ITIL framework and principals.
• International non-profit/NGO experience.

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Reference No.: R363

Job Details

• The Workday Finance System Administrator (Sys Admin) provides routine support for the following Workday functional areas: Procurement and Suppliers, Expense Management, Banking and Settlement, Financial Accounting (General Ledger and Reporting), Business Assets, Projects, Budgeting and Financial Planning. Ipas utilizes Workday’s full suite of solutions for Human Capital Management (HCM) and Financial Management, and this role will collaborate closely with their counterpart in HR to ensure data integrity across functional areas.
• This role will directly manage and maintain the Workday system. This role will perform Workday administrative functions including security maintenance, business process configuration, tenant configuration, data loads, integrations, and upgrades. This person will be responsible for engaging short-term consultants, as needed, for the success of projects.
• The Workday Sys Admin understands and is familiar with the processes performed by functional Finance business areas. The Workday Sys Admin coordinates and seeks alignment across business units to maximize efficiency and productivity. The Workday Sys Admin identifies and addresses areas for process improvement and operational efficiencies.
• The Workday Sys Admin is a skilled communicator, a strong documenter of processes and decisions, and is able to clearly and effectively provide updates on the status of ongoing projects, issues, and upcoming needs.

Primary Responsibilities

• Provides routine support for the following Workday functional areas: Procurement and Suppliers, Expense Management, Banking and Settlement, Financial Accounting (General Ledger and Reporting), Business Assets, Projects, Budgeting and Financial Planning.
• Supports these functional areas in a production environment and works independently with minimal oversight.
• Performs Workday administrative functions including security maintenance, business process configuration, tenant configuration, data loads, integrations, and upgrades.
• Monitors tickets and responds to daily support requests and resolves issues. Proactively communicates with internal customers.
• Provides technical and functional expertise including solution review, alternative options for resolution, and recommendations.
• Creates technical configuration including business process workflow, custom fields, custom validations, custom reports, dashboards, integrations, and access rights.
• Write standard, advanced, matrix and composite reports as well as creating complex calculated fields, custom objects, and worksheets.
• Proactively validates and identifies technical/functional issues, recommends solutions, and drives timely decisions.
• Acts as the organization’s lead change agent in preparation and implementation of new system rollouts and upgrades.
• Independently implements enhancements and solutions for identified issues including reporting and integrations, while also identifying skills needed from external resources to fill internal knowledge gaps and managing these resources.
• Monitors system performance, efficiency, and use.
• Develops triage criteria for assigning tickets among subject matter experts.
• Facilitates cross-functional team meetings.
• Liaise with Workday user community to access best practices.
• Other duties as assigned.

Requirements  
Minimum:

• Bachelor's Degree in related field.
• 9+ years relevant experience.
• 3+ years Workday ERP experience, with expertise in FDM and exposure to HRIS.
• Experience managing contractors, and vendors.
• Expertise in the design, implementation, and deployment of user-centric systems, with a focus on usability.
• Proven record of clear communication (oral and written) with diverse audiences and a record of producing clear documentation.

Preferred Skills:

• Workday ERP certifications in Financials, and/or Report Writing.
• Rich skills and experience with Microsoft solutions especially Excel, PowerPoint.
• Experience with global systems deployment.
• Experience with Six Sigma, Agile, and/or other methodologies.
• Expertise in collaborative technologies including Microsoft solutions (SharePoint, OneDrive, Planner, etc.) and/or other project management tools.
• Strong understanding of systems development life cycle (SDLC) and ITIL framework and principals.
• International non-profit/NGO experience.