Job Vacancies at Christian Blind Mission (CBM) International

Location: Abuja, Nigeria; with travels to project locations

Contract duration: 2 years

Contract start: As soon as possible

Reports to : The Senior Officer Admin & HR

2.   Main Objective of the Role

• Provides chauffeur services at the representational level including knowledge of travel, customs and protocol issues.

Main Tasks

• Provides Mechanical operations support to the Country office. Proactively manage all logistics support and assigned transportation schedule in line with best practice in safety and security while driving.

Fleet Management:  

• Assist in the preparation of a weekly travel schedule for staff in consultation with the administration team; ensure all vehicles have all accessories, submission of status reports, maintenance, fuel, vehicle cleanliness and general observation of SOPs.
• Ensure that the Licenses are up-to date and that vehicles are well maintained and serviced on time as the need arises.
• Ensure that all vehicles are fitted with the necessary security apparatus
• Be responsible for the day-to-day maintenance of the assigned vehicle, checks oil, water, battery, brakes, tires, and perform minor repairs, arranges for other repairs, and ensures that the vehicle is kept clean
• Ensure availability of all the required documents/supplies including insurance, vehicle logs, map of the city/country, first aid kit, necessary spare parts are in each CBM vehicle
• Ensure that all vehicles assigned are serviced and properly checked before undertaking a long drive.
• Ensure that the vehicle is kept clean and tidy always.
• Drive staff members and official visitors for project-related trips, activities and assignments as requested
• Facilitate the transfer of project visitors to/from their respective hotels to the office as well as airport transfers upon request

Logistics Support:  

• Maintain an up-date record of the logbook (mileage, destinations, times & passengers, maintenance, fuel) for each trip in the book provided
• Acts as interpreter when carrying passengers who do not understand the local languages and whenever required
• Uphold and abide by all relevant travel policy, vehicle policy and local traffic rules and standards
• Induct staff on vehicle SOPs before embarking on field mission
• Ensures that the steps required by rules and regulations are taken in case of involvement in an accident
• Follow all security and safety protocols to always ensure the protection of passengers and vehicles
• Present proper receipts on any expenditure incurred on their vehicle to the Officer in charge
• Ensure that the line manager is immediately informed of any incidents and that the incident report form is filled immediately and reported to the police where necessary

Additional Duties:  

• In addition to the responsibilities outlined above, the incumbent will upon instruction by his / her superior (s), perform ad hoc activities which are either by their nature related to his / her normal duties or evolve from operational requirements
• During office events and field visits, conduct other tasks as may be required from time to time in support of programme activities

Travel activities    ❒ yes  

Responsibilities and Authority

n/a (see Authority Matrix)

3.   Requirements

• Minimum of Secondary School Leaving Certificate or equivalent
• A valid driving license (class B, C, E preferable)/ certification to operate assigned vehicle following local rules and regulations.
• At least four (4) years of related work experience, with minimum of one (1) year working with international NGO preferred and at least three (3) years being in the operating State.
• Basic Computer appreciation skill and knowledge of Microsoft office packages will be an advantage.
• Excellent knowledge of local driving rules and regulations, traffic laws, a good knowledge of the city and alternate routes to enable quick access.
• Knowledge of safety standards and safety equipment (e.g., fire extinguisher)
• Ability to read and interpret documents such as safety rules, operating and maintenance instructions and procedure manuals
• Basic skills to assist in case of emergency, knowledge of basic first aid methods
• Experience working in insecure areas and adhering to strict safety, security and safeguarding policies required
• Fluency in spoken and written English. Understanding of local language is an added advantage
• Ability to cope under pressure and meet deadlines and efficiently manage a range of tasks concurrently to meet diverse needs
• Ability to integrate into a multi-cultural environment and willingness to learn
• Able to work independently, and as a member of a team with a high level of integrity.
• Willingness to travel, within and outside the capital city, and other field locations where CBM has its operations
• A self-starter who takes initiative and consistently seeks to improve quality in their work.

4.   Languages

English Professional proficiency

Fluent speaking in local languages knowledge is an advantage

Note

• Only successful applicants will be contacted
• CBM strongly encourages women and persons with disabilities to apply for this position
• The future job holder will adhere to CBM’s values and commits to CBM’s Code of Conduct and Safeguarding Policy.
• We would like to further promote diversity in our teams and therefore welcome applications from people of different ethnic and social backgrounds, religions and world views, different ages and genders, and especially from people with disabilities.

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Location: Abuja, Nigeria; with travels to project locations

Contract duration: 2 years

Contract start: As soon as possible

Division: Programme Delivery Africa West & Center (AFWC) - Country Office Nigeria

Reports To: Country Finance Manager

2.   Main objective of the role:

• Acts in the Role of an Accountant
• Analyzes specific accounting issues related to business development and execution
• Proposes accounting services and processes to support sound financial management and responsive servicing.

Main Tasks

Proactively manage all transactions and postings for the Country Office. He/she will create and balance accounting report periodically, coach colleagues and support on best practice in relation to financial compliance and financial reporting principles. Working in the Country Office – Nigeria, S/he takes responsibility for provision of financial support for the Country. He/she is: Responsible to provide professional day to day support services in the development and implementation of finance and accounting systems in the Country Office, ensuring compliance and strong internal controls are observed for the proper functioning of the Country Finance Department.

• -time input of financial transactions into the accounting system to ensure completeness of financial reports extracted from the accounting system.
• Participate in preparing and managing the financial risk of the Country office.
• Prepare the Country Office payroll, and ensure tax calculations, pension and other statutory contribution are made in line with relevant CBM internal and national regulations.
• Maintain internal accounting system and records, and ensure reliability and integrity of financial management information systems, documentation and reports.
• Ensure that internal control procedures and donor regulations are adhered to for all cash and bank disbursements, receipts, transfers and include appropriate backup of supporting documentation.
• Process all payments (bank) ensuring that proper support documents are included, and are properly approved internally before payment.
• To ensure the safe keeping of all critical financial tools such as cheque books (in all currencies), receipt books and payment vouchers.
• Ensure proper cash flow management to run the office, with the support  of Country Finance Manager
• Review petty cash documents while observing approved standard procedures
• Reconcile all ledgers, to ensure that all transactions are accurately recorded and reported.
• Monitor actual versus budget, bank balances, cash balances and asset purchases, with a view to advice on any arising financial issues with potential budget holder.
• As a member of the procurement committee, ensure that any purchase, lease or sale of assets is done in accordance with procurement guidelines and receives the required approvals.
• Prepare and support the annual audit of Country Office accounts.
• Submit timely and complete reports as per agreed timetable and in line with established reporting requirements (CBM, donor & regulatory).
• In charge of proper preparation, circulation, filing and archiving of all accounting, financial and contractual documents in conformity with CBM procedures.
• Observe compliance with financial regulatory requirements including statutory accounts, audit, tax filing, pension contributions, etc.
• Perform any other duties as assigned from time to time by the Country Finance Manager.

Additional Responsibilities

In addition to the responsibilities outlined above, the incumbent will upon instruction by his superior (s), perform ad hoc activities which are either by their nature related to his normal duties or evolve from operational requirements.

Travel activities    ❒ yes  

Responsibilities and Authority

n/a (see Authority Matrix)

3.   Requirements

• Degree in Finance and Accounting, professional qualifications (ACA or ACCA) and previous audit experience will be an advantage
• A minimum of three years’ work experience in similar field, particularly with international NGOs or international development organization
• Good understanding of accrual system of accounting
• Good working knowledge of Accounting, Financial Analysis, Budgeting Procedures and cash/bank reconciliation
• Excellent skills in the use of Microsoft Office programs, like Word, Excel, PowerPoint
• Excellent skills in any accounting software package such as ERP, QuickBooks, etc is required
• To perform all tasks in a confidential manner
• Ability to prioritize work, and meet deadlines
• Effective communication skills
• An effective team player who is also able to work independently
• Ability and willingness to learn, and to pass on information / train as required
• Bilingual: Proficiency in English: professional reading, speaking and written.
• Computer literate, and familiar with the use of spread sheets and accounting packages
• Identification with Christian values and the mandate of the CBM
• Demonstarted Experience in Microsft Office Packages (Outlook, word, powerpoint and Excel) and quickbooks.
• Good financial reporting skills.

4.   Languages

English Professional proficiency

Fluent speaking in local languages knowledge is an advantage
5.   Tools

Microsoft Office Package (Word, Excel, PowerPoint, Outlook, SharePoint…) and good report writing skills.