Job Vacancies at Action Against Hunger | ACF-International

Starting date: As Soon As Possible
Direct Line Manager: Supply Chain Officer

Objective 1

• Provide Administrative support to Supply Chain Officer

Tasks and Responsibilities:

• Support to Obtain quotations on behalf of Supply Chain Officer
• Support the Supply Chain Officer in the importation of drugs and other related/non-related items (as captured on the 2019 Import Duty Exemption Certificate/ NAFDAC Import Permit).
• Provide support in market analysis;
• Support in the request for IDEC, NAFDAC Import Permit, NAFDAC No objection waiver, SONCAP certificate (for SON regulated products).
• Support in the processing of M-Forms, Pre Arrival Assessment Reports, Marine Insurance and other necessary documentation required for importation.
• Support the Follow up on IDEC request and other associated requests for waivers.
• Support Source and disseminate necessary documentation required for importation of procured items.
• Support in the Conduct small purchases and prepare related procurement documents
• Ensure correct filing and archiving of Procurement Dossiers
• Scanning, printing, photocopying of procurement and delivery documents
• Paper-based archiving of Procurement Dossiers for Abuja and field bases
• Electronic archiving of Procurement Dossiers for Abuja and field bases

Objective 2

• Stock management in Abuja

Tasks and Responsibilities:

• Ensure follow-up of stocks in Abuja store;
• Ensure that every item in the store has stock cards and they are up-to-date;
• Ensure all deliveries are physically conformed with delivery notes and/or waybills;
• Update the monthly inventory and complete stock reports using ACF standard stock management tools;
• Notify the Supply Chain officer when stock reaches minimum stock levels
• Update Procurement Follow Up (PFU) file with reception dates

Objective 3

• Supervise deliveries and dispatches to and from Abuja Capital

Tasks and Responsibilities:

• Receive deliveries from suppliers, other bases
• Prepare Delivery Notes for transported goods and equipment
• Prepare Reception notes for deliveries as and when required
• Update PFU with delivery dates and waybill numbers
• Liaise with the field regarding deliveries

Objective 4

• Reporting

Tasks and Responsibilities:

• Monthly Stock report for Abuja base
• Physical inventory for office and guesthouse

Internal & External Relationship
Internal:

• Reporting to Procurement Officer
• Liaise with all staff  for individual requests
• Liaise with all Logistics

External:

• Suppliers

Qualifications

• Bachelor's degree/HND in Information Technology, Logistics, Supply Chain Management, or related field.
• Minimum of 2 years work experience required.

Skills & Experience
Essential:

• Some experience in Logistics and stock control
• Good capacity to work in a team
• Knowledge of English
• Good Computer Skill, MS Word, MS Excel

Preferred:

• Experience in working for NGO

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Starting date: As Soon As Possible
Direct Line Manager: Procurement Manager

Objective 1

• Improve and ensure the performance of the Procurement archiving

Tasks and Responsibilities:

• Provide an up to date archives documentation of PD’s files
• Reorganize and classify in order all PD’s folders
• Control each PD to fulfill them with missing documents by using checklist for completion
• Ensure original documents existing in logistic folders (except for invoices)
• Sort out documents to take out un useful double or triple copy
• Check all documents to ensure that the filling is correctly done and set up corrections or add missing data
• Monitoring closely all new PD’s archiving and field files.

Objective 2

• Implement or improve archiving for all other logistic issues

Tasks and Responsibilities:

• Implement kit log tools
• Control all existing for improvement and completion
• Create new folders needed to achieve all archiving. Identify gap or lack.
• Set up standard frequencies and methodology for the reception of documents
• Ensure regular updates, Photocopy and Scanning of document

Objective 3

• Create soft archiving folders

Tasks and Responsibilities:

• Request support from IT officer for the settings of this tool
• Follow up correctly guidelines from the kitlog
• Ensure that field files forwarded to him are validated (cross-check of checklist) before any archiving (hard and soft copy)
• Make a back up

Objective 4

• Reporting

Tasks and Responsibilities:

• Set-up Weekly sitrep
• Provide Workplan activities and report

Internal Relationship:

• Line managed by Logistics Coordinator
• Direct collaboration with ITC officer, Logistics Assistants, Procurement Officer  and Capital Logistician

Qualifications

• Bachelor's degree/HND in Information Technology, Logistics, supply chain management, or related field.
• At least 1 year of professional experience in a similar role

Skills & Experience
Essential:

• Well-organized, able to multitask, and rigorous
• Computer skills (Word, Excel, Microsoft Office)

Preferred:

• Previous experience with AAH or other NGO’s preferred