Job Roles at Firewood Rice Nigeria

Responsibilities 

• Manage and maintain the CEO’s calendar, including scheduling meetings, appointments, and travel arrangements.
• Prepare and organize meeting agendas, presentations, and reports as required.
• Screen and prioritize emails, calls, and correspondence, responding on behalf of the CEO when necessary.
• Serve as the primary point of contact between the CEO and internal/external stakeholders.
• Facilitate effective communication by relaying information accurately and promptly.
• Represent the CEO professionally in interactions with clients, partners, and team members.
• Assist in planning, coordinating, and executing special projects and initiatives led by the CEO.
• Track the progress of key tasks and ensure deadlines are met.
• Conduct research and compile data to support decision-making.
• Organize and manage executive meetings, including board meetings and leadership team gatherings.
• Take detailed meeting minutes and follow up on action items.
• Ensure meeting materials and presentations are prepared in advance.
• Coordinate complex travel arrangements, including flights, accommodations, and itineraries.
• Process and manage expense reports in a timely and accurate manner.
• Handle sensitive and confidential information with the utmost integrity and professionalism.
• Maintain the highest standards of confidentiality in all aspects of work.
• Oversee the organization and maintenance of the CEO’s office, ensuring an efficient workspace.
• Manage administrative tasks such as filing, document preparation, and supply management.

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Responsibilities

• Greet and welcome guests as soon as they arrive at the office
• Direct visitors to the appropriate person and office
• Answer, screen and forward incoming phone calls
• Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms and brochures)
• Provide basic and accurate information in-person and via phone/email
• Receive, sort and distribute daily mail/deliveries
• Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges)
• Order front office supplies and keep inventory of stock
• Update calendars and schedule meetings
• Keep updated records of office expenses and costs
• Perform other clerical receptionist duties such as filing, photocopying, transcribing and faxing

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Responsibilities

• Oversee the entire production process, ensuring efficiency and adherence to production schedules.
• Coordinate and monitor the work of various departments involved in production, including procurement, logistics, and quality control.
• Develop and implement production plans to meet customer demands and company goals.
• Ensure that all products meet the company’s quality standards and regulatory requirements.
• Implement and maintain quality control procedures and standards.
• Conduct regular inspections and audits to identify areas for improvement.
• Identify and implement strategies to optimize production efficiency and reduce costs.
• Monitor and analyze key performance indicators (KPIs) to identify trends and areas for improvement.
• Manage the production budget and ensure cost-effective resource utilization
• Develop and implement safety policies and procedures to maintain a safe working environment.
• Conduct regular safety training and drills for staff.
• Collaborate with other departments to streamline operations and improve overall efficiency.