Job Openings at Food Concepts Plc

Job Purpose

• To assist in the day to day administration of stock movements across business divisions s

Core Responsibilities and Key Result Areas

• Inventory Management
• Receive documents for stock transfers and check for correctness.
• Assist in monitoring daily stock movement   i.e Inter-store transfers
• Assist in the computation of direct cost, Diesel Usage, Gas consumption & General Consumable and post into the respective ledgers
• Assist in Reconcile store by store Cost of Sales, Diesel, Gas & General consumables reconciliation with store managers
• Participate in periodic stock count exercises.

Analysis and Reporting

• Assist in Compilation of monthly stock count report
• Assist in performing valuation of all closing stock includes diesel, Gas and other consumables
• Assist in the reconciliation of stock count sheet with GP report from QSR store
• Key Performance Indicators
• Timeliness of stock usage and variance analysis
• Timelines of cost of sales report for monthly profit or loss
• Timeliness of monthly stock count report
• Accuracy of the inventory valuation reports

Knowledge Requirements

• Basic accounting knowledge of double entries, stock controls and stock management
• Knowledge of various inventory methods

Job Specifications

• A good first degree (BSC/HND) in Accounting  or Finance
• Membership of the ICAN ACCA would be an added advantage
• Minimum of 1 year’s experience in Accounting field.
• Decision Expectations
• Monitor daily stock movement
• Reconciles inventory ledgers with inventory valuation report

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Job Purpose

• To manage the front desk by greeting all persons that come through the front door and acting as an operator directing incoming calls during open office hours.
• To ensure that all guests are attended to in a very conducive and serene environment

Core Responsibilities and Key Result Areas

Front Desk Management

• Receive mails, documents, proposals, and correspondence on behalf of the company and dispatch to the appropriate department with log books
• Ensure a clean reception area and office environment
• Attend to the phone calls and route calls to appropriate member of staff, when required
• Maintain high level of professionalism and dressing

Management of Guests and Enquiries

• Welcome visitors into the office
• Liaise with security post to get clearance before allowing guests are allowed come in.
• Ensure staff members are duly notified of awaiting guests to manage reception space.
• Ensure that all visitors, guests and clients are attended to timely. 
• Direct visitors to the appropriate member of staff

Liaison Services

• Issue (Releases) cheques to staff, store accountants, suppliers and contractors
• Ensure follow up on the communication lines in terms of credit balance for the office
• Issue supplier’s application form
• Manage the collection of registration fee and issue receipts of suppliers
• Register suppliers cheques on the information management system for cheque confirmation

Key Performance Indicators

• Quality of Customer Service
• Improvement of Reception productivity
• Rate of professionalism

Knowledge Requirements

• Demonstrates Communication skills
• Demonstrates Problem Solving & Analysis skills
• Knowledge of Food Industry trends and practices

Job Specifications

• A good first degree in Business Administration or related discipline
• Possession of any relevant certification is an added advantage
• Minimum of 2 years’ experience in a similar role is required

Decision Expectations

• Maintain a productive reception area
• Receive mails, documents, proposals, and correspondence on behalf of the company
• Ensuring a clean reception area and also a clean office environment

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Job Purpose

• To support the business in relations to infrastructure repairs, IT update, maintenance and servicing.

Core Responsibilities and Key Result Areas

• IT Operations/Help Desk Service
• Ensure all enquiries and support required for the business are duly responded and completed
• Manage the IT help desk efficiently in order to resolve all problems completely
• Ensure timelines of all IT and related activities assigned are met
• Challenge others when the values are not demonstrated
• Ensure hardware maintenance and repairs as related to POS systems, Computer systems and other IT devices
• Ensure proper system update as assigned from time to time
• Ensure periodic stock take of IT items and related stock both at RSC and Stores
• Co-ordinate requisition and payment request for all IT items across the business
• Conduct on-the-training for Restaurant Managers and employees on new IT infrastructure implement or new IT trend in the industry
• Share information, knowledge and experience freely with others
• Generate innovative solutions, which continuously improve the performance of existing resources, processes or services
• Own and ensure effective management (from a technical perspective) all of the company’s IT platforms, hardware and software resources
• Perform any other related task assigned from time to time

Key Performance Indicators

• IT System uptime/downtime
• Mean Time Between Faults
• Mean Time to Resolve
• Number of system breaches due to virus attacks and or breaches
• Network Uptime/downtime

Knowledge Requirements

• Knowledge of various ERP – Oracle, Micros etc.
• Office productivity software programs such as word processing, databases, spreadsheet programs, and communications software

Job Specifications

• Minimum of university degree or HND in Computer Science, Information Technology or related discipline
• Membership of CISCO, or any other IT related professional qualification is required.
• Minimum of 3 years relevant experience.

Decision Expectations

• Acts on defined procedures and decisions
• Enforces agreed decisions
• Plans own work schedule and work schedule of subordinates
• Responsible for deploying hardware, and applications across all business locations.
• Coordinate, supervise and lead Field Support Team members to achieve the objectives of this role

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Key Responsibilities:

• Ensure and monitor store compliance to Company policies, procedures and systems
• Report variance and ensure proper follow up
• Monitor the implementation of internal audit recommendations to ensure the satisfactory resolution of identified significant issues
• Conduct OSC – Operations Standard Compliance on stores to ensure compliance to store standards
• Ensure follow up on gaps identified and communicate to Line Manager
• Undertake and report on the value for money that the company obtains in all its activities with special regard to economy, efficiency and effectiveness
• Proactively identify trends and issues from audit findings and formulate recommendations for improving internal controls and addressing identified weaknesses/gaps across all locations/markets in which the company operates
• Review and report on the accuracy, timeliness and relevance of the financial and other information provided to management for decision making
• Monitor the implementation of internal audit recommendations to ensure the satisfactory resolution of identified significant issues
• Report on stores compliance to standards
• Develop and maintain the company’s Quality Management system, ensuring full compliance with its guidelines and a consolidated uniform approach across the company
• Assist management in the identification of business improvement opportunities in line with the recommendations of the Quality Policy and provide required assistance in managing projects which are spin-offs of such exercises

Key Performance Indicators:

• No. of store compliance
• No. of variance/breaches
• No. of fraud cases
• No. of repeat occurrences of Control breaches
• All other Performance Indicators will be based on performance against agreed objectives

Skills, Competencies and Requirements:

Functional Competencies/Requirements:

• Good knowledge of computerized accounting and auditing record keeping systems
• An ability to maintain current knowledge of developments related to business matters of interest to internal audit, particularly legislation changes and developments as they affect the Food Industry, and new auditing techniques and practices
• Fundamentals of Accounting

General Management Competencies/Requirements:

• Strong Analytical
• Problem solving skills
• Strong Time Management & Multi-tasking skills
• Ability to plan, schedule and coordinate effectively

Educational Qualifications/Experience:

• Minimum of university degree or its equivalent in related discipline
• Minimum of 2-3 years working experience
   
•  
• Desired Personal Attributes:
• Integrity
• Proactive self-starter
• Results Orientation
• Strategic Thought Process and Follow through
• Assertiveness & tenacity
• Strong cerebral capacity
• Ability to work with all levels of management, build partnerships and teams
• Highly organized and significant ability to multi-task effectively
• Ability to cope with and work under pressure

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Job Purpose

• To assist the SCD Finance Manager in the the day-to-day administration of stock movements across business functions within the Suply Chain team including PPU.

Core Responsibilities and Key Result Areas

• Responsible for inventory management.
• Receive documents for stock transfers and check for correctness.
• Monitor daily stock movement of SAP.
• Coordinate monthl products count in warehouse; preform quality checks on stock count process.
• Maintain accurate records of inventory levels and values in accordance with company policies and generally accepted accounting principles (GAAP).
• Perform monthly reconciliations of physical inventory counts to system records, investigating and resolving any discrepancies identified.
• Prepare and analyze inventory reports to identify trends, excess stock, and potential obsolescence, recommending actions to optimize inventory levels.
• Implement and maintain internal controls over inventory to prevent loss and ensure integrity of stock and accounting records.
• Coordinate with external auditors during audits by providing necessary inventory records and explanations for inventory accounting methods used.
• Develop and refine inventory accounting policies and procedures to improve efficiency.
• Check the computation of direct cost, diesel usage, gas consumption & general consumables for each business location within SCD.
• Assist in reconciliation of locational store cost of sales, diesel, gas & general consumables.
• Reconciliation with store managers.

Key Performance Indicators

• Timeliness of monthly stock count report.
• Accuracy of the inventory valuation reports.
• Timeliness of reporting monthly stock consumption and reconciliation
• Ensure accuracy of the inventory valuation report.
• Provision of timely inventory reports that helps in gaining visibility across the company.
• Ensure timely reconciliation of sales order reports before posting into the system.
• Timely review and validation of monthly GP reports via reconciliation of inward and outward inventory transfer within the units.
• Timeliness of stock usage and variance analysis.
• Timelines of cost of sales report for monthly profit or loss.

Knowledge Requirements

• Knowledge of Basic Bookkeeping and accounting receivables principles
• Knowledge of General accounting principles
• Knowledge of regulatory standards and compliance requirements
• Knowledge of managing accounting figures and financial records
• Demonstrates data entry skills with a knack for numbers
• Knowledge of accounting software

Job Specifications

• A good first degree in Accounting or Finance
• Membership of ICAN, ACCA, or any other related professional degree is an added advantage
• Minimum of  3- 4 years’ experience in a similar role is required

Decision Expectations

• Generate financial statements and reports detailing accounts receivable status
• Send clients complete, itemized invoice that clearly states financial terms and provides instructions for remitting payment.
• Identify and create solutions to recurring payment issues
• Remind clients at, or just before the due date, of the payment requirement.
• Support other accounting functions

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Job Purpose

• Assist in the demand planning duties including estimating future product demand, analyzing inventory flow and developing forecasts models.

Core Responsibilities and Key Result Areas

• Demand Planning/Forecasting
• Assist in demand planning and management activities of a company’s products
• Develop demand forecast based on demand patterns and business trends
• Make forecast adjustments based on seasonal products, promotions and discounts.
• Determine demand forecasts to support in budgeting and inventory management.
• Provide guidance to demand planning team as needed.
• Assist in developing and executing demand plan to achieve company goals.
• Perform market analysis and determine customer demands.
• Follow company rules and regulations.
• Maintain demand planning systems to improve forecast accuracy.
• Perform root cause analysis of demand issues and provide permanent resolutions.
• Escalate complex demand issues to management for immediate resolutions.
• Determine customer response for new products and price revisions and communicate the same to management.
• Work with inventory team to monitor inventory levels and replenish appropriate products.
• Provide forecast updates to management, inventory and operations teams on regular basis
• Schedule monthly forecast meetings with all customers as required

Key Performance Indicators

• Forecasted vs Actual sales
• Monthly product category forecast error
• Weekly item location forecast error
• Forecasting accuracy
• Marketing intelligence of competitor activities

Knowledge Requirements

• Knowledge of statistical supply chain management, distribution practices, inventory management
• Knowledge of forecasting models and industry trends

Job Specifications

• A minimum of a Bachelor’s degree in Business Administration or related field is required.
• Possession of any relevant certification is essential
• Minimum of 1 year experience in similar role