Jobs at Tusen Consulting

Job Summary

• We are seeking a friendly, organized and professional Front Desk Officer to be the first point of contact for our clients. The successful candidate will create a welcoming environment, manage appointments and provide administrative support to ensure the smooth operation of our facility.

Key Responsibilities

• Greet and Assist Clients: Provide a positive experience for clients, visitors and staff.
• Manage Appointments: Book appointments, manage class schedules and handle check-ins and check-outs.
• Administrative Support: Answer phone calls, respond to enquiries and provide administrative tasks such as data entry, filing and document preparation.
• Maintain Front Desk Area: Ensure a clean, organised and professional front desk area.
• Customer Service: Handle customer enquiries, concerns, and feedback in a calm and effective manner.
• Sales and Customer Management: Utilize background in sales and customer management to provide excellent service.

Requirements

• Previous Experience: Previous experience in customer service, front desk, or administrative roles is preferred.
• Communication Skills: Strong communication and interpersonal skills.
• Multitasking: Ability to multitask and handle various responsibilities simultaneously.
• Computer Skills: Proficient in basic computer skills and using scheduling software.
• Friendly and Professional Attitude: Friendly, professional, and customer-focused attitude.
• Flexibility: Ability to work various shifts, including mornings, evenings, and weekends.

Minimum Qualifications

• National Diploma
• Experience Level: Entry level
• Experience Length: 1-2 years

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JOB PURPOSE:

• Responsible for processing payment runs/instructions, tracking payments inflows and outflows, monitoring and reconciling trade obligations and processing marine insurance utilizations, monitoring and forecasting cash positions and supporting the business in achieving overall Treasury objectives.

RESPONSIBILITIES

• Monitoring of cash status across banks to ensure compliance with mandates and counterparty limits.
• Supporting cashflow forecasts for proper planning and management of available bank balances.
• Managing foreign currency payment and company’s exposure to foreign currency. • Weekly reconciliation of bank statement balances to SAP bank balances.
• Supporting with payment plan for overdue supplier invoices.
• Review of bank facilities before the execution.
• Prepare quarterly journals for Marine Insurance utilization.
• Manage and monitor LC trade report across banks.
• Supports the supply chain team with timely processing of Trade obligations (LCs, BFCs)
• Ensuring compliance with Internal controls, SOx controls, and Internal Treasury Policies.
• Monitor and track of bank charges borne through trade activities.
• Allocates bank for LC transaction based on facilities
• Supports the Supply Chain team to ensure seamless processing of Trade transactions.
• Effective monitoring of all trade transactions to ensure payments are made timely and proper ledger postings.
• Ensure that discrepancies in documentation by suppliers are sorted out quickly to facilitate supplier payment.
• Ensures efficient allocation of outflows and receipts across banks in the right ledger. • Booking of all Treasury Deals on SAP.
• Reconciliation and management of GL on internal borrowings
• Process periodic payment runs and other payments (as the need arises)

SKILLS, KNOWLEDGE, EXPERIENCE

• BSc Degree in Economics/Mathematics/Accounting/Statistics/relevant degree • +3years working experience in Treasury Operations within FMCG Industry
• Excellence in data analytics, Microsoft Office (Excel, Power point, Word), SAP Platform. • Working understanding of international trade and supply chain operation
• Good presentation skills: logical, structured, and concise.
• Broad overall business awareness and an understanding of the inter-relationship between business functions
• Effective communication, strong interpersonal skills and ability to work with cross-functional team are essential