Fresh Vacancies at The Islamic Development Bank (IDB)

Ref No: IDB2058

Job Purpose

• Carry out duties related to the planning, implementing and monitoring of project procurement related activities within the locations associated with the regional hubs to fulfill the needs of the Bank.
• This role ensures effective compliance to procurement guidelines for the successful preparation, appraisal and implementation of approved projects.

Key Accountabilities
Policies, Procedures & Processes:

• Implements the policies and procedures contained in the procurement Guidelines of the Bank.
• Provide Technical advice to the project officers in preparation of project procurement Plans.
• Contribute to the development of procurement policies and procedures considering Member Countries’ needs, IDB Group priorities and observed trends among similar MDBs.

Project Procurement Management:

• Extend the Project Procurement Facilitation and Implementation Support for improved quality at entry, implementation and at completion in-order to improve quality in project delivery.
• Provide support in risk assessment in projects as per the procurement Guidelines and follow-up with concerned parties in-order to maintain acceptable risk mitigation measures.
• Support in the elaboration of project concept notes, preparation and appraisal of projects in-order to provide the required advice on procurement matters.
• Organize project start-up workshops, conduct staff briefings and provide necessary support for the country portfolio.
• Review and clearance, as the case may be, of Procurement Documents (RfP, BD, PQD, EoI, GPN, SPN…) received from beneficiaries and ensure its compliance with IDB requirements.

Customer Service:

• Contribute in resolution of procurement issues from various stakeholders, including those related to input in complaints handling as per the guidelines, in-order to deliver the bank’s required levels of service in all interactions with stakeholders.

Capacity Development:

• Contribute in the capacity development of concerned stakeholders through organizing and preparing specialized workshops on project procurement policies and procedures as per the procurement guidelines of IDB, both internally and externally.

Reporting:

• Contribute in preparation of Country Procurement Assessment Reports (CPAR), Country Portfolio Performance Review (CPPR) & Project Procurement Audit Reports.
• Prepare periodic briefs on procurement related issues in-order to ensure concerned parties are briefed regularly on project activities.

Job Requirements
Academic qualifications:

•  Bachelor's degree in Engineering or related field

Languages:

• English (mandatory)

Minimum number of years and nature of experience:

•  5 - 8 years of experience in project procurement of MDBs.
• 3 years’ experience in project management and implementation.

Job specific competencies:

• Bank Knowledge
• Country Knowledge and Programming
• Country Portfolio Assessment
• Project Risk Assessment and Evaluation
• Policies and Procedures
• Project Management
• Motivation to learn and share

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Ref No: IDB2062
Business Unit: Finance Complex
Division: Dues & Disbursements
Department: Financial Control Department

Job Purpose

• Review and verify operational disbursement requests and documentation in regional hub in coordination with project management unit or equivalent agency.
• Determine whether the disbursement request should be approved, reduced or rejected in accordance with Bank’s policies and procedures.
• Allocate disbursement commitments to relevant contract and ensure timely completion of the disbursement. Maintain accurate and complete records relating to regional hub’s project accounting activities, coordinate with respective parties for resolution of disbursement related problems.
• Provide support to negotiations, mission preparation, and disbursement workshops.

Key Accountabilities
Dues and Disbursement Management:

• Process disbursement requests from project management unit or equivalent agency in the regional hub to verify and determine the appropriateness of requests and supporting documents for the disbursement in accordance with Bank’s policies and procedures
• Liaise with regional hub management and executing agencies and borrowers, in the resolution of disbursement related problems
• Draft clear and concise correspondence to project management unit or operational staff regarding disbursement related issues
• Monitor utilization of Special Accounts, ensuring that the funds are properly accounted for and used in accordance with Bank procedures
• Participate in project missions to verify use of project finances and resolve disbursement issues
• Participate in technical discussions and new project negotiations to ensure that disbursement arrangements are compliant with Bank’s disbursement policies
• Prepare periodic reports on disbursement activities and disbursement projections for the regional hub for management
• Maintain reliable and timely financial records for project accounting and reporting on the performance of the portfolio with special focus on approval, disbursements, cancellations and recoveries in the regional hub
• Participate in reconciliation of project balances and issuance of project statements to Member Countries (i.e. reconciling borrowers’ and the bank’s records)
• Prepare and update repayment schedules, prepare billing statements and track the repayment of amounts due and overdue in the regional hub

Financial Analysis:

• Perform specific analyses of financial or operating data and submit recommendations for consideration of management
• Analyze the current projects status and identify any problem areas that warrant attention of the concerned departments
• Participate in standard and ad hoc analyses to meet variety of management objectives

Policies, Processes & Procedures:

• Participate in drafting policies and procedures as per management instructions
• Provide guidance on interpretation of IDB policies and procedures, and regulations applicable to operations financing in regional hub
• Analyze and identify gaps and suggest improvements to policies or procedures for more effective operations

Reporting & Communication:

• Prepare ad-hoc reports as and when required by management

Job Requirements
Academic qualifications:

• Bachelor's degree in Accounting, Finance, Economics, Business Administration or related field is required
• CPA, ACCA, CMA or an equivalent certification is preferred

Languages:

• English (mandatory)

Minimum number of years and nature of experience:

• 4-6 years of relevant experience in finance and accounting
• ERP, procurement and audit experience is preferred

Job specific competencies:

• Adaptability
• Building Relationships
• Client Centricity and Responsiveness
• Motivation to Learn and Share
• Passion for Excellence
• Analytical Thinking
• Communication Effectiveness
• Drive for Results
• Knowledge, Learning and Communication
• Problem Solving
• Stakeholder Management / Client Orientation
• Teamwork
• Bank Knowledge
• Financial Analysis
• Financial Management
• Financial Reporting
• Accounting
• Project Management
• Project Documentation