Fresh Jobs at Widows and Orphans Empowerment Organization (WEWE)

Key Duties and Responsibilities:

• S/he will assist with the processing of financial transactions.
• S/he will assist in ensuring that financial transactions and reconciliations are processed in line with relevant policies and procedures.
• S/he will assist in financial reports and ensure that they are timely provided according to financial guidelines.
• S/he will assist in maintaining financial records and monitoring systems to record and reconcile expenditures, balances, payments, statements, and other data for day-to-day transactions and reports.
• S/he will assist in selecting and enter data from a wide variety of documents, verifying accuracy by checking sources, making necessary calculations, and assuring the inclusion of all relevant data.
• S/he will assist in advising staff members on all aspects of travel claims and other financial matters, calculate and pay after authorization of due for claims and services.
• S/he will assist in supporting program activities
• S/he will assist in procurement activities such as vendor prequalification, selection processes and quotation.
• S/he will assist in signing and collection of program attendance sheets.
• Perform other related duties as required as assigned by the supervisor.

Qualifications:

• Graduate with a Bachelor’s Degree or Higher National Diploma in Accounting.
• Candidates must have a second-class upper (2.1) or first-class or upper credit or distinction
• Candidates with ICAN or ACCA qualification or its equivalent is preferred for this position.
• Additional professional certifications or postgraduate qualification is an added advantage.

Experience:

• Minimum of 3 to 4 years’ experience in finance-related roles.
• Proficient in the use of QuickBooks accounting software.
• Ability to develop financial budgets for donors.
• Strong computer skills.

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Key Duties and Responsibilities of Internal Audit Officer

• S/he will assist in contributing to the improvement of WEWE control processes, risk management, and governance
• S/he will assist in carrying out pre- and post-review of all financial expenditures
• S/he will assist in reviewing CBO’s monthly certified expenditure reports
• S/he will assist in carrying out internal control assessment on CBOs
• S/he will assist in performing monthly reviews and evaluation of financial records/reports and bank reconciliation statements
• S/he will assist in ensuring WEWE and donor’s assets are safeguarded
• S/he will assist in ensuring that inventory record is up-to-date, complete, and accurate
• S/he will assist the organization in carrying out risk identification and timely reporting to the appropriate authority with improvement recommendations
• S/he will assist in the timely investigation of all cases of fraudulent practices and missing assets
• S/he will assist in preparing reports that reflect the audit’s results and document reviewed
• S/he will assist in documenting the process and preparing the audit findings memorandum
• S/he will assist in conducting follow-up audits to monitor management’s interventions
• S/he will assist in periodically carrying out Fraud Awareness and Preventing training for staff

 Qualification Requirements:

• Graduate with a Bachelor’s Degree or Higher National Diploma in Accounting
• Candidates must have a second-class upper (2.1) or first-class or upper credit or distinction
• Must be a full member of ICAN or equivalent
• Other related professional courses will be an added advantage

Experience Requirements:

• At least 2 – 4 years experience in an audit firm managing similar responsibilities
• Must have experience in participating in statutory or audits of local NGOs
• Must be very strong in report writing – i.e., evidence that you have led audit assignments and have been the ones writing the final audit report for their audit firm.
• Must have experience writing quarterly audit reports to the board
• Be proficient in the use of Excel, PowerPoint, and QuickBooks accounting software.
• Thorough understanding of program management, donor reporting requirements, and managing donor relations.
• Knowledge of carrying out audits of US CDC funding or USAID funding is an added advantage

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Key Duties and Responsibilities

• S/he will assist in the documentation and sharing learning and success stories from the project implementation
• S/he will assist in the overall oversight and administrative management of the project
• S/he will assist in overseeing project planning, provide technical direction and support, and ensure implementation, with a focus on results, and financial accountability for all project activities
• S/he assist in ensuring completeness, accuracy, and timeliness of all documentation of activities on the project
• S/he will assist in ensuring timely report of all program activities
• S/he will assist in supporting the preparation for, and implementation of activities, including communicating with CBOs and stakeholders
• S/he will assist in the development of project plans and determine strategies needed to meet the requirements
• S/he will assist in the preparation and planning of activities and meetings/trainings
• S/he will assist in the reviewing and approval of CBO’s reports and requests
• S/he will assist in attending/monitoring CBO’s activities and provide constructive feedback where necessary
• S/he will assist in maintaining an updated referral database and referral directory for all service areas
• S/he will assist in supporting the strengthening of CBOs capacity to implement result-based interventions
• S/he will carry out any other responsibilities assigned relevant to the position

 Qualification Requirements

• A graduate with a Bachelor’s degree or a Higher National Diploma in any social science discipline or its equivalent
• Candidates must have a second-class upper (2.1) or first-class or upper credit or distinction
• Other related professional courses will be an added advantage

 Experience Requirements

• Strong computer skills, with knowledge of relevant publishing software such as but not limited to Microsoft Office Suite (MS Word, Excel, Access, PowerPoint)
• Extremely strong in written and oral English language with research writing skills.
• Superior oral and written communication skills with an emphasis on creative approaches, attention to detail, and efficient delivery methods
• Must be very strong in report writing
• Minimum of 3 to 4 years experience in a similar role
• Thorough understanding of program management, donor reporting requirements, and managing donor relations

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Key Duties & Responsibilities:

• S/he will assist in overseeing operations activity, including but not limited to; logistics, procurement, and inventory management
• S/he will assist in monitoring on-site projects and field operations
• S/he will assist in ensuring all operations are carried on in an appropriate, cost-effective way in Abuja and state offices
• S/he will assist in improving operational management systems, processes, and best practices
• S/he will assist in overseeing that the health and safety regulations of staff are followed
• S/he will assist in overseeing that the organization’s processes remain legally compliant
• S/he will supervise stock control and inventory checks
• S/he will assist in overseeing documentation procedures for third-party
• S/he will assist in providing the required working tools to staff including allocation of workstations
• S/he will assist in ensuring maximum functionality of generators and vehicles
• S/he will assist in ensuring that there is a prompt response to the repair and maintenance of office structures/buildings
• S/he will assist in coordinating the janitorial services to WEWE offices.
• S/he will assist in ensuring that the security post is manned at all times
• S/he will assist in coordinating and facilitating indemnity claims of all WEWE lost assets from the insurance company
• S/he will assist in following up with insurance premium payment and ensure that insurance companies are paid as when due
• S/he will assist in ensuring that store processes are strictly adhered to
• S/he will facilitate the use of all store documents e.g. use of stock card, Store request form, etc
• S/he will ensure that complete records of all stock items concerning daily usage and replenishment are kept

Qualification Requirements

• Bachelor’s degree or Higher National Diploma in Operations Management, Business Administration, or any social science-related field
• Candidates must have a second-class upper (2.1) or first-class or upper credit or distinction
• Other related professional courses will be an added advantage

Experience Requirements

• Must have a minimum of 3 to 4 years post-NYSC experience in a reputable Organization with proven success in an operations management role
• Working knowledge of Management Software programs, including NetSuite, and QuickBooks, and strong IT skills
• Excellent communication skills
• Outstanding organizational skills
• Experience managing operations for USG-funded programs
• Superior oral and written communication skills with an emphasis on creative approaches, and attention to detail.

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Key Duties & Responsibilities:

• S/he will assist in managing the Human Resource Portfolio
• S/he will assist in ensuring that qualified and suitable staff, Fixed-term, Trainees, Volunteers, Consultants, and Temporary hires are recruited
• S/he will assist in facilitating the orientation of new hires
• S/he will assist in ensuring that leavers exit through the appropriate exiting procedure
• S/he will assist in updating staff contact information and leave request forms
• S/he will assist in the reviewing of the staff timesheet monthly
• S/he will assist in the preparation of contracts for newly hired employees and contract amendments for existing staff
• S/he will assist in drafting job advertisements both internal and external
• S/he will assist in carrying out the shortlisting and sorting of applications as directed by the supervisor
• S/he will assist in facilitating staff objective setting at the beginning of the fiscal year and performance appraisal at the end of the fiscal year
• S/he will assist in verifying candidates’ background and reference check
• S/he will assist in the creation of recruitment and personnel folders
• S/he will assist in overseeing all the recruitment processes
• S/he will assist in improving WEWE’s safeguarding practice against sexual exploitation, abuse, and harassment (SEAH) to strengthen organizational culture
• Perform all other functions as assigned by the supervisor

 Qualifications:

• Graduate with a bachelor’s degree in Human Resources or other social science-related field
• Candidates must have a second-class upper (2.1) or first-class or upper credit or distinction
• Candidates with Lawyer qualifications will be an added advantage
• Candidates with Accounting qualifications will be an added advantage
• Other related professional courses will be an added advantage

Experience:

• Minimum of 3 to 4 years relevant experience
• Candidates with legal experience will be an added advantage
• Candidates with accounting experience will be an added advantage
• Fluent in English Language (Oral and Written)
• Have a high degree of accountability and integrity
• Ability to effectively manage a variety of internal and external relationships, including relationships with employees, donors, and partners
• Proven ability to work independently
• Knowledge of the use of Microsoft Office applications (Microsoft Excel, Microsoft Word, and Microsoft PowerPoint