Fresh Jobs at International Organization for Migration - IOM

• Working under the overall supervision of the WASH Programme Manager and the direct supervision of the National Officer (WASH), the Senior Programme Assistant will provide support through the following activities. In particular, s/he will:

RESPONSIBILITIES

• Coordinate the implementation of the activities required forthe successful completion of the WASH activities under the WASH Programme, following closely the donor(s) requirements and the directions of the WASH Operation Officer.
• Monitor that the IOM project activities meet their intended scope, time, and budget as per the project’s work plan as designed by the WASH Operation Officer and inform of any delay or workaround required for timely completion of activities.
• Prepare and or review technical specifications, BoQs, and drawings of the WASH infrastructure planned to be implemented as necessary.
• Monitor the project implementation by performing regular visits to the areas ofoperation. Verify that materials are being properly utilized and that WASH items are effectively distributed to the beneficiaries. Follow up the schedule with contractors and prepare completion certificates. Work closely with the administrative units of IOM to coordinate adequate contract management, close-out procedures, and final payments to the contractors.
• Plan and coordinate procurements in line with approved specifications or BoQ, working in close coordination with the procurement and logistics unit to ensure that the required materials and items are procured and delivered to the respective sites in a timely manner.
• Maintain effective and active communication with all the stakeholders. Prepare and submit regular progress reports to the WASH Operation Officer, indicating progress, constraints, and requirements for project completion. Ensure that project data and information are archived and shared appropriately.
• In coordination with the relevant colleagues, ensure that all relevant permits and authorizations are obtained from the local authorities to guarantee project stability and good relations with the local government.
• Provide necessary information and documentation for the preparation of project proposals for IOM to contact potential donors. Contribute to contingency planning for possible WASH emergency response if required.
• Perform other duties as may be assigned

QUALIFICATIONS

Required Qualifications and Experience

Education

• Bachelor’s Degree or higher in Engineering (Civil, Environmental, Mechanical, or Chemical) Geophysics, Hydrogeology, Geology, or Public Health, with sound knowledge of water, sanitation, and hygiene principles for humanitarian assistance and relevant training attained, or
• High School diploma from an accredited educational institution
• Accredited Universities are those listed in the UNESCO World Higher Education Database.

Experience

• A minimum of six (6) years of experience (four (4) years for University degree holders) in implementing water, sanitation, and hygiene-related projects, preferably in the Humanitarian Field.

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• Working under the overall supervision of the Chief of Mission, Head of Humanitarian Response, Recovery, Peace and Solutions Division, and Program manager(WASH); and direct supervision of Project Officer (WASH), the incumbent will be responsible for carrying out WASH project functions in accordance with IOM’s regulations, rules, and procedures. In particular, s/he will;

Responsibilities

• Assist in implementation WASH projects according to the agreed response strategy and plan.
• Liaise closely with the WASH Project Manager and other WASH Project assistants throughout the planning, implementation and monitoring stages of WASH projects
• Participate in the assessments, definition of technical documents and contracts for the construction, rehabilitation and upgrading of WASH facilities.
• Participate in assessments of water and sanitation needs.
• Continuously assist to monitor and the WASH activities using both quantitative and qualitative data.
• Regularly support the WASH technical supervisors, Hygiene promoters and WASH daily works working at the field
• Monitor and verify WASH projects are implemented in line with the requirements and in accordance with IOM, donor, Sector, country and international standards i.e. Sphere and HAP standards.
• Assist in the preparation of technical site layout, and bill of quantities for all planned works. Provide technical inputs to logistics/ procurement in calling for bids, technical evaluation, assist in preparing the contractual agreements and monitoring the work of successful contractors.
• Support in preparing the requests of the materials, and verifying the technical specifications and quality delivered by suppliers and contractors.
• Support site planning in terms of locating WASH facilities as required in new site developments and extensions. Conduct topographical survey and setting out of drainage lines.
• Continually support to assess emergency needs, as requested, especially taking in the broader perspective of emergency WASH and public health.
• Effectively work together with other WASH Sector partners in executing WASH emergency response activities. Ensure that effective communication and networking is developed and maintained through partnership and collaboration.
• Coordinate closely with local government and sectoral stakeholders/counterparts to exchange information on the implementation of WASH projects.
• Assess areas for improvement and record lessons learnt for future activities.
• Any other task not listed above when requested by the supervisors

Qualifications

Required Qualifications and Experience

Education

• Completed a university degree or master’s in civil engineering, water resources engineering, environmental engineering, architecture, public health, or similar fields

Experience

• Minimum of three years of relevant experience
• Experience in the humanitarian field is mandatory. WASH in emergencies is an asset.
• Proficiency in computer applications (MS Word, Excel, Outlook , etc.).
• Demonstrated ability to maintain integrity in performing responsibilities assigned
• Proactive; independent worker; A great team player; Fast Learner; IT Literate: Interpersonal skills; Communication and negotiation skills; Administrative & Time Management skills; Proficiency in Microsoft applications; Must have strong analytical, planning, and people management skills; Ability to prepare clear and concise reports

Skills

• Versatile in the use of design-related software (e.g., AutoCAD) and the ability to prepare schedules/bills of quantities and cost estimates