Latest Vacancies at the International Rescue Committee (IRC)

Job Overview / Summary

• The Finance Assistant is to assist the senior Finance officer by managing the day-to-day operations of the Finance Department, responsible for Cash processing and record-keeping of the day-to-day transactions in accordance with IRC policy and procedures.

Major Responsibilities

• Assist in management of Day-to- Day Finance activities.
• To assist the senior Finance Officers/Managers in ensuring that timely and accurate payments are made.
• Ensure accuracy and completeness of payment documents in compliance with IRC and Donor policies and procedure
• Coordinate with district teams for advance issuance and their timely adjustment of advances & Training documentation.
• Ensure completeness of supporting documents in all respect which includes authenticity of signatures, cross-checking attendance sheets, and verifying payments to be made
• Posting all vouchers into the transaction spreadsheet on daily basis for review by the senior Finance Officer. Ensure that all information in the spreadsheet is correct and complete.
• Processing of petty cash transactions on daily basis. Ensure petty cash is replenished on time to meet daily cash needs. Carry out cash count as per the IRC policy and schedule. Document the cash count sheets for records.
• Prepare all payments and make sure that they are properly coded and supported with relevant necessary documents.
• Assist senior Finance office in monthly bank & account reconciliation.
• Ensure all the financial documents are properly filed & tagged.
• Paid stamping of all the invoices and related documents before filing.
• Ensure timely preparation of tax & deposit into the bank.
• Visit Bank for necessary collection & submission of financial documents.
• Photocopies & scanning of all necessary documents/Instruments.
• Perform any other task assign by the line manager.
• Finance/Budgeting
• Act always in accordance with local law and standards of accounting practice.
• Review budget with the aim of gaining a clear understanding of budget guidelines and instructions
• Review funding allocations to enable proper guidance to programs and proper coding.
• Provide training to program staff on finance issues.
• Produce monthly and quarterly reports to be reviewed by your supervisor.

Key Working Relationships

• Position Reports to:  Senior Finance Officer
• Position directly supervises:  None
• Indirect Reporting

Key External Contacts: 

• Stakeholders

Educational Qualifications and Experience

• HND or a Bachelor's Degree in Accounting from a recognized College / Institutions with NYSC Discharge Certificate.
• Minimum of one (1) years of professional accounting experience with NYSC discharge certificate.
• INGO Finance experience is.

Demonstrated Technical Skills:

• Able to work in high-pressure situations, solve problems and resolve conflicts.
• Able to independently organize work, prioritize tasks and manage time.
• Strong interpersonal skills, able to coach and support others.
• Self-motivated, honest, highly responsible, and punctual.
• Computer literate with significant knowledge/experience in excel.

Demonstrated Managerial/Leadership Competencies:

• Able to work in high-pressure situations, solve problems and resolve conflicts.
• Able to independently organize work, prioritize tasks and manage time.
• Strong interpersonal skills, able to coach and support others.
• Self-motivated, honest, highly responsible, and punctual.
• Computer literate with significant knowledge/experience in excel.

Languages: 

• Fluency in local context language is highly desirable.
• Excellent verbal and written communication skills, fluent in written and spoken English.

Computer/Other Tech Requirements:

• Full professional competency in Microsoft Office Suite, especially Word, Excel, Outlook, and PowerPoint.  Add position-specific (e.g. accounting software, statistical software, etc.).

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Requisition ID: req27276
Location: Monguno, Borno
Sector: Safety & Security
Open to Expatriates: No
Employment Type: Full-Time
Employment Category: Regular

Scope of Work

• Under the direct supervision of the Humanitarian Access Safety and Security Manager (HASSM) & the Senior Area Manager, the Humanitarian Access Safety & Security Officer (HASSO) should assist HASSC to maintain, improve and expand principled humanitarian access to and by conflict-affected populations in Borno state through assisting the implementation of humanitarian access and security management plans in compliance with IRC’s strategy and in line with humanitarian principles, humanitarian needs, Duty of Care and Gender Equality principles.
• The post holder will provide expert advice to all IRC entities based in Monguno LGA, the shared services unit, to assist HASSM to identify changes and trends in the humanitarian access and security environment in the areas of operations and will ensure that adequate and up-to-date policies and procedures are in place and ensure people have the information they need to manage operations, to identify issues, and to recommend and implement measures to reduce them.

Major Responsibilities
Humanitarian Access Management:

• Assist HASSM to develop and implement humanitarian access strategies and approaches tailored to local contexts in field sites throughout his areas of operations in Monguno LGA.
• Work to ensure that IRC, its mission, and work in the areas of operations is known and accepted.
• Work to encourage stakeholders to work with the IRC in ensuring that staff and programs are safe and allowed to continue humanitarian activities in areas of operations in Monguno LGA.
• Assist HASSM to provide technical input and advice in assessments to consider new IRC programs in new geographic areas, and regular assessment reviews for existing locations.
• Assist in the continued development of Humanitarian Access Safety and Security teams and activities across areas of operations in Monguno LGA.
• Assist HASSM to oversee and advise on the implementation and review of tailored acceptance strategies.
• Enhance IRC image and acceptance within the community and amongst stakeholders by providing guidance on inclusive visibility strategies.
• Work with appropriate IRC units, including HR, to ensure timely and appropriate follow-up to violations of IRC’s Code of Conduct, in addition to operational breaches to humanitarian principles.

Safety and Security Risk Management:

• Assist HASSM to organize monthly Security Focal Group (SFG) Meeting.
• Work with HASSM to develop, consolidate and implement operating procedures and contingency plans.
• Assist HASSM to develop and maintain a network of IRC Security Focal Points at each field office and program sites enhancing gender balance.
• Maintain record of security trainings for staff.
• Ensure replenishment of hibernation kit, first aid kit.
• Update security incident database regularly.
• Work closely with HASSM to conduct risk assessments of contracted and prospective offices and residences.

Liaison, Networking, Analysis:

• Assist the HASSM to establish and maintain relations and networks in MMC, Jere, Magumeri, Mafa, Konduga to facilitate understanding and influences on humanitarian access environment.
• Assist the HASSM to develop and maintain contact lists, stakeholder analyses and humanitarian access profiles in area of responsibility
• Assist HASSM on day-to-day operations related to humanitarian access and liaison with authorities and other entities for administrative and substantive staff, program and organizational needs.

Context Understanding and Reporting:

• Monitor open sources to collect, compile and report information including incidents and trends pertinent to humanitarian access in area of responsibility in Monguno LGA.
• Work closely with IRC field management teams to assist HASSM to ensure all incidents are followed up with an official written report.
• Assist HASSM to monitor the operating environment, identify new threats, assess IRC vulnerabilities and recommend possible responses.
• Contribute to local-level conflict sensitivity analysis and macro- level analysis of trends within Monguno LGA.

Training and Capacity Building: 

• Assist HASSM to build up the capacity, awareness and preparedness of staff to deal with security-related risks, threats and incidents through the delivery of high quality, regular trainings/ briefings to national and international staff and IRC visitors when deemed necessary.
• Render administrative support to HASSM in providing regular trainings for IRC staff on security preparedness, prevention and response. Training(s) may include SOPs; Contingency Plans (CPs); Security Management; Incident Reporting; Prevention and Response Mechanisms; and Communications.

Key Working Relationships:

• Reports to: Senior Area Manager/Humanitarian Access Safety and Security Manager.
• Supervises: None,
• Other relationships: FC, SAM, Field and support operations and programs teams, local authorities, and NGO counterparts.

Qualifications
Required Qualifications:             

• A University Degree or Higher National Diploma in Security Management / Disaster Management / Military Science / Social Sciences / Public Administration / International Relations or a field related to humanitarian work or risk management.
• Computer skills (including MS Word, Excel, PowerPoint, Access, and internet)
• Competency in using and maintaining field-based communications systems (HF, VHF radios and Satellite phones).
• Fluency in English (written, spoken, comprehension). Knowledge of local north east language is highly desired.
• Training in First Aid and Fire Safety.
• Competent report writing skills.
• Disaster management and response training.
• Experience in the security Outfit will be an added advantage

Required Experience:

• 1 - 2 years of security-related experience with UN/INGOs operating in the North East Nigeria either in safety and security or logistics.
• Experienced and knowledgeable in security related subjects, threat/risk assessment, security management, and personal and organizational physical security awareness.
• Previous services with any of the Nigerian Disciplined forces will be a desired advantage. Certificate of discharge will be required as proof.  
• Proven experience of working effectively in complex security environments and situations.
• Experience in developing safety related technical tools, guidelines, and systems

Interpersonal Skills:

• Ability to work closely, professionally, and constructively with all others regardless of nationality, ethnicity, gender, religion, race, tribe, or cultural background.
• Sound judgment and the ability to under minimal supervision
• Strong assessment, evaluation, analysis and planning skills
• Interpersonal communication and proven written / presentation skills
• Demonstrated ability to work under stressful conditions
• Demonstrated knowledge of the historical and socio-political context of Nigeria.
• Flexibility and ability to work long hours.