The Accounting Assistant supports the Accounting Department in carrying out day-to-day accounting activities that enable the finance function to operate efficiently, transparently, and in full compliance with organizational policies and statutory requirements.
Key Responsibilities Include
Conduct a preliminary review of financial documents to ensure completeness and accuracy;
Process accounting transactions on a daily basis in the NetSuite accounting system, ensuring all supporting documentation complies with IFDC procedures and internal controls;
Apply statutory requirements, including VAT and withholding tax, when processing transactions, and prepare related statutory reports in a timely manner;
Maintain an organized and systematic filing system with clear labeling, ensuring all vouchers are scanned, electronically uploaded to OneDrive, and properly archived;
Record petty cash transactions accurately in the NetSuite accounting system;
Follow up on the submission of Travel Expense Reports (TERs) to ensure advances are retired and recorded in NetSuite on a timely basis;
Prepare and share monthly Advance Account balance statements with staff, and proactively follow up on overdue advances;
Prepare accounting entries and initiate payments through the banking platform when required;
Perform any other accounting or finance-related duties as assigned by the National Finance Officer (NFO) or Accountant.
Requirements
Solid knowledge of IFDC financial policies, procedures, and regulatory requirements.
Strong attention to detail with a high level of accuracy in financial data processing and record-keeping.
Demonstrated ability to reconcile invoices, verify supporting documentation, and identify discrepancies or inconsistencies.
Proficiency in Microsoft Office applications, particularly Excel, for data entry, reconciliation, and basic analysis.
Effective time management and organizational skills, with the ability to prioritize tasks and meet deadlines in a fast-paced environment.
Sound numerical aptitude with the ability to detect calculation errors and inconsistencies.
High level of integrity and discretion, with the ability to handle sensitive and confidential financial information responsibly.
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