Accounting Assistant - Office of Finance at International Fertilizer Development Center (IFDC)

Responsibilities

• The Accounting Assistant supports the Accounting Department in carrying out day-to-day accounting activities that enable the finance function to operate efficiently, transparently, and in full compliance with organizational policies and statutory requirements.

Key Responsibilities Include

• Conduct a preliminary review of financial documents to ensure completeness and accuracy;
• Process accounting transactions on a daily basis in the NetSuite accounting system, ensuring all supporting documentation complies with IFDC procedures and internal controls;
• Apply statutory requirements, including VAT and withholding tax, when processing transactions, and prepare related statutory reports in a timely manner;
• Maintain an organized and systematic filing system with clear labeling, ensuring all vouchers are scanned, electronically uploaded to OneDrive, and properly archived;
• Record petty cash transactions accurately in the NetSuite accounting system;
• Follow up on the submission of Travel Expense Reports (TERs) to ensure advances are retired and recorded in NetSuite on a timely basis;
• Prepare and share monthly Advance Account balance statements with staff, and proactively follow up on overdue advances;
• Prepare accounting entries and initiate payments through the banking platform when required;
• Perform any other accounting or finance-related duties as assigned by the National Finance Officer (NFO) or Accountant.

Requirements

• Solid knowledge of IFDC financial policies, procedures, and regulatory requirements.
• Strong attention to detail with a high level of accuracy in financial data processing and record-keeping.
• Demonstrated ability to reconcile invoices, verify supporting documentation, and identify discrepancies or inconsistencies.
• Proficiency in Microsoft Office applications, particularly Excel, for data entry, reconciliation, and basic analysis.
• Effective time management and organizational skills, with the ability to prioritize tasks and meet deadlines in a fast-paced environment.
• Sound numerical aptitude with the ability to detect calculation errors and inconsistencies.
• High level of integrity and discretion, with the ability to handle sensitive and confidential financial information responsibly.