White Soul Motors Ltd is a subsidiary of White Soul Investment Ltd, a company incorporated under the Company and Allied Matters Act, 1997. We are a leading player in automobile sales industry, providing accessible and affordable vehicles and maintenance services tailored to meet specific requirements. White Soul Motors Ltd is enriched with track record of...
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Key Responsibilities
- Serve as the lead point of contact for all customer account management matters.
- Build and maintain strong, long-lasting client relationships.
- Develop a deep understanding of clients’ logistics needs and offer tailored solutions.
- Ensure timely and successful delivery of haulage and logistics services according to client requirements and objectives.
- Clearly communicate the progress of monthly/quarterly initiatives to internal and external stakeholders.
- Identify opportunities to grow accounts and generate new business through referrals, upselling, or cross-selling.
- Prepare reports on account status and service performance.
- Resolve client issues and complaints promptly to maintain trust.
- Coordinate with operations, dispatch, billing, and customer service teams to meet client expectations.
- Monitor and track KPIs to measure service level and account performance.
- Maintain accurate and up-to-date customer records, contracts, and SLAs.
Key Requirements
- Bachelor’s Degree in Business Administration, Logistics, Supply Chain Management, or a related field.
- 3 - 5 years of experience in client/account management within the logistics or haulage industry.
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Requirements
- Interested candidates should possess relevant qualifications
- Smart Individuals who have knowledge of microsoft packages.
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Duties and responsibilities
- Convey employees to their approved destinations
- Ensure the vehicle log is properly completed.
- Assist in procurement and other errands.
- Maintain records, such as diesel purchase, etc,
- Maintain vehicles in good and neat working condition.
- Perform emergency repairs, such as changing tires with the approval of the workshop manager and under strict supervision/guidance by a qualified mechanic.
- Report delays, accidents, or other traffic and transportation situations to bases or other vehicles. • Report any mechanical problems encountered with vehicles
- Undertakes rescue operations
- Ability to navigate roads and understand road signs
- Leverage the journey management plan to arrive at destinations promptly
- Clean and ensure their vehicles are in good condition
- Notify the admin manager of the maintenance due date for the pool vehicle and ensure prompt maintenance
- Notify the admin manager of the expiry of vehicle’s documents and follow up to ensure prompt renewal
- Manage and maintain all vehicle accessories to meet the stipulated usage durations.
- Any other responsibilities as assigned.
Requirements
- Interested candidates should possess an HND qualification with 2 - 5 years work experience.
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Duties and Responsibilities
Imprest Management:
- Preparation of timely Imprest Report
- Verify that all payment requests are appropriately approved
- Ensure that all items paid for using the imprest are properly and accurately captured by the Report
- Keep supporting documents for all expenses paid for with imprest
- Ensure that the float does not run out before replenishment
- Ensure that Individual imprest payment/expense does not exceed N20,000.00. Where otherwise, exceptional approval must be sought
- Reconciliation of the physical cash with the balance show in the imprest Report as anytime requested
- Ensuring that the company's funds are not used for personal use
- Post the imprest expenses into Sage Productivity Report
- Preparation of H1 & H2 Productivity Report
- Track all waybills, delivery and reconcile with the loading report
- Ensure that the correct amount of freight is captured by the report
- Ensuring that all transactions executed for each period are captured in the report • Ensuring that the details of each trip are comprehensively shown in the report
- Be able to reconcile any discrepancy between what is shown in the Report and the clients' pre invoices
- Keep an up-till-date Rate schedules for all locations and destinations
- Ensure the proper recording and custody of all delivery notes/waybills, tickets, etc.
- Review client’s pre- invoice and ensure the rates matches the standard and avoid over/under payment
- Review debit notes from clients and confirm the accuracy of the transactions using the waybills
- Review waybills to identify and capture shortages in the productivity report and assign debits appropriately
- Send invoices to clients as at when due, follow up and bring to their knowledge the outstanding
- Review and reconcile AGO usage for each month using approved chart and reconcile
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Duties and Responsibilities
Operations:
- Manage the loading and scheduling of loads
- Follow up with drivers for prompt delivery and return
- Manage diesel allocation for accuracy
- Confirm every delivery immediately after offloading to prevent losses and escalate every underdelivery
- Report all diversion requests and follow up with prompt communication to the driver and clients
- Escalate all offloading delays for timely offloading
- OTD/TAT monitoring and management to ensure timely delivery and turnaround of the driver
- Maintenance delay reporting to clients in the overall improvement of our OTD score
- Embark on rescue operations where required.
- Preparation of reports such as daily final offloading point reporting and weekly final offloading point reports, amongst others.
- Support activities and other tasks as assigned by the team lead
- Monthly truck accessories reporting with a report to the management, including recommendations for drivers with missing accessories
- Manage the driver database, and communicate the absence of drivers to the driver admin unit.
- Submit a well-compiled and up-to-date monthly active drivers’ list to the admin unit.
Asset Management:
- Work with new and previous drivers to take inventory of trucks and properly file such records.
- Supervise drivers during the process for a thorough execution and to ensure the documents are well prepared.
- Conduct an inventory of accidented or abandoned vehicles at the incident scene, document and report accordingly.
- Ensure that athe ccessories of trucks under maintenance, accidented or without drivers are duly returned to the store.
- Any other task as may be required.
Requirements Educational Qualifications
- Candidates should possess an HND with a minimum of 2 years of working experience as an Operations Assistant.
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Duties and Responsibilities
Insurance Claims Management:
- Follow up for prompt renewal of al insurance policies
- Ensure active policy document are made available to all required parties in a timely manner
- Report all incidences to the insurance company for prompt receipt of claims
- Participate in rescue activities, third party payments and facilitate prompt settlements and release of company vehicles
- Prepare and submit all documents required for prompt retrieval of claims form the insurance company on time
- Provide insurance advisory to the management including making recommendations for better and cos efficient insurance organizations to partner with
- Follow up with insurance brokers to ensure that claims are paid on time
- Communicate with insurance brokers to obtain information necessary for processing claims.
- Determine salvage value on total-loss vehicle.
- Estimate parts and labor to repair damage and practicality of repair as opposed to payment of market value of vehicle before accident.
- Calculate premiums, refunds, commissions, adjustments, and new reserve requirements, using insurance rate standards.
- Examine claims investigated by insurance adjusters, further investigating questionable claims to determine whether to authorize payments.
- Investigate, evaluate and settle claims, applying technical knowledge and human relations skills to effect fair and prompt disposal of cases and to contribute to a reduced loss ratio.
- Maintain claim files, such as records of settled claims and an inventory of claims requiring detailed analysis.
- Pay and process claims within designated authority level.
- Prepare reports to be submitted to company’s data processing department.
- Present cases and participate in their discussion at claim committee meetings.
- Report overpayments, underpayments, and other irregularities.
- Prepare weekly reports for review.
Requirements Educational Qualifications
- Bachelor’s degree in accounting, business management or a related field.
- Experience: 2– 5 years’ proven experience in a procurement or inventory management role
- Experience in a data analytics position.
- Experience in a transport/logistics/supply chain organization is an added advantage
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Duties and Responsibilities
- Ensure update of Software with new Customer & Vendors information;
- Set up and maintain depot fixed assets register, comply with laid down process and procedures and maintain a proper fixed asset register for the entire terminal.
- Prepare and maintain stock Bin card/sheet of all inventories Items.
- Maintain Access with Sage ERP on Inventories matters
- Prepare Store Goods Receive Note.
- Take stock of inventory and fixed assets with monthly reports
- Conduct Stock reconciliations report
- Daily Stock inventory report very key.
- Maintain Stock re-order level
- Receive and Issue out of Inventories. • Prepare Stock count schedule sheet
- Take Period stock Count and reconciliations with the sage figures and Value
- Ensure agreement between Bin card figure and sage Figure
- Liase with the workshop manager on stock issues.
- Carry out other assignments as may be required from time to time by Head of Finance Purchase & Inventory Report
- Make requisition for Purchase of item that is on stock out or near to stock out.
- Preparation of timely stock level Report
- Ensure that all details of every item; Date, Quantity, Price and other relevant details are captured in the Report
- The purchasing officers' details must be clearly stated in the Report
- Exception Report on all Store items
- Ensuring that the details of each store items issued out are properly signed for and accounted for
- Carry out routine checks on the store
- Reconciliation of item balances with the Store/Warehouse keeper
- Production of Consumption Report to determine the amount chargeable to Cost of Sales
- Verification that the approved items are the exact items delivered by the vendors
- Routine stock taking to ascertain the items in the warehouse and store
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Responsibilities
Inventory Management:
- Ensure update of Software with new Customer & Vendors information;
- Set up and maintain depot fixed assets register, comply with laid down process and procedures and maintain a proper fixed asset register for the entire terminal.
- Prepare and maintain stock Bin card/sheet of all inventories Items.
- Maintain Access with Sage ERP on Inventories matters
- Prepare Store Goods Receive Note.
- Take stock of inventory and fixed assets with monthly reports
- Conduct Stock reconciliations report
- Daily Stock inventory report very key.
- Maintain Stock re-order level
- Receive and Issue out of Inventories.
- Prepare Stock count schedule sheet
- Take Period stock Count and reconciliations with the sage figures and Value
- Ensure agreement between Bin card figure and sage Figure
- Liase with the workshop manager on stock issues.
- Carry out other assignments as may be required from time to time by Head of Finance
Purchase & Inventory Report:
- Make requisition for Purchase of item that is on stock out or near to stock out.
- Preparation of timely stock level Report
- Ensure that all details of every item; Date, Quantity, Price and other relevant details are captured in the Report
- The purchasing officers' details must be clearly stated in the Report
- Exception Report on all Store items
- Ensuring that the details of each store items issued out are properly signed for and accounted for
- Carry out routine checks on the store
- Reconciliation of item balances with the Store/Warehouse keeper
- Production of Consumption Report to determine the amount chargeable to Cost of Sales
- Verification that the approved items are the exact items delivered by the vendors
- Routine stock taking to ascertain the items in the warehouse and store
Coding and Posting of Entry:
- Maintain a good knowledge of the company inventory Chart of Account
- Code inventories transactions in the Bin Cards and Worksheets
- Enter and post all transaction into the Sage Accounting Software
- Conduct periodic System transaction reconciliation
- Conduct stock-age Analysis and report obsolete or slow-moving items
- Depot fixed Asset Coding and entry into Sage ERP
Requirements
Educational Qualifications:
- First degree in Accounting, Business, Economics or related fields from a reputable university/polytechnic.
- Additional qualification and professional certification will be added advantage
- Experience - Up to 2 years.
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Key Responsibilities
- Maintain accurate records of all vehicle repairs, servicing, and maintenance schedules.
- Open and close job cards for all vehicle repairs and ensure proper documentation of work done.
- Update fleet maintenance tracking systems and workshop logs daily.
- Coordinate parts requisition, stock issuance, and inventory updates with the storekeeper or parts officer.
- Schedule preventive maintenance and inspections for vehicles in line with company policy.
- Track and follow up on outsourced repairs and liaise with external vendors.
- Ensure timely processing of workshop-related invoices and documentation for payment.
- Monitor mechanic performance, attendance records, and job assignments under supervision.
- Ensure workshop files, service reports, and maintenance logs are up to date and well-organized.
- Generate weekly and monthly reports on workshop activities, cost tracking, and downtime analysis.
- Support compliance with HSE and company procedures in the workshop.
Requirements
- Interested candidates should possess an OND qualification.
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Key Responsibilities
- Develop, implement, and maintain health and safety policies, procedures, and guidelines in line with company standards and legal requirements.
- Conduct routine inspections and audits of vehicles, terminals, yards, and workshops to ensure safety compliance.
- Carry out risk assessments and recommend appropriate control measures to eliminate or reduce risks.
- Investigate all incidents, accidents, and near-misses, document findings, and implement corrective actions.
- Conduct safety inductions and periodic training for drivers, mechanics, and other staff on road safety, defensive driving, use of PPE, fire safety, and emergency response.
- Monitor driver behavior and compliance with speed limits, route plans, and rest schedules using tracking systems and safety tools.
- Ensure compliance with road transport safety standards, especially for heavy-duty vehicles and long-haul operations.
- Maintain proper records of inspections, trainings, accident reports, and compliance activities.
- Liaise with government agencies and regulatory bodies (e.g., FRSC, VIO, NSC) on safety-related issues and audits.
- Advise management on safety improvements, emerging risks, and best practices.
- Monitor the use and availability of safety equipment such as fire extinguishers, reflective vests, etc.
Qualification
- Interested candidates should possess an HND qualification.
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Responsibilities
- Coordinate the activities of the workshop on a day-to-day basis.
- Organize and supervise the servicing, maintenance and repair of the company’s fleet and ensure that the vehicles are always in good working conditions.
- Ensure prompt planning and implementation of preventive maintenance activities on schedule for all trucks.
- Supervise the maintenance and repair of all the trucks and other technical support equipment to ensure that overhauls, preventative maintenance and repair are done in a cost-effective manner, with attention given to quality and longer duration of vehicles.
- Ensure that the vehicles are maintained in a safe and reliable working condition in accordance with planned preventive maintenance program and to identify and rectify repetitive problems.
- Ensure that planning, scheduling, and unscheduled repairs are carried out efficiently and cost-effectively, with quality service.
- Oversees the administrative requirements of the workshop, including warranty obligations, inspection records, manual updates, equipment defect reports, maintenance services, policies, procedures, and practices.
- Regularly report progress on each job
- Analyse maintenance costs and provide recommendations on fleet utilization and replacement.
- Track parts usage and maintain an accurate inventory of parts issued.
- Assist in the development of maintenance budget by providing input relative to policy, costs and established metrics.
- Ensure the maintenance records for fleet are accurate and up to date.
- Investigate and diagnose the causes of vehicle breakdown and accidents and apportion blames accordingly by ensuring that defaulters take financial responsibility of the cost of repairs.
- Ensure that the workshop is always functional and that vehicles awaiting repairs are attended to with dispatch.
- Supervise, schedules or assigns work to mechanics and other maintenance personnel.
- Tests vehicles to troubleshoot problems and/or tests repairs to ensure proper and safe completion.
- Raise requests for spare parts needed for maintenance activities and ensure that such parts requested are used for the purpose for which they are requested for.
- Recover to base all broken down vehicles or accidental trucks with dispatch.
- Ensure thorough pre and post trip inspection, pre and post maintenance inspection and all relevant inspections
- Ensure that the trucks are thoroughly checked, and bolt and nuts retightened on the arrival of the trucks.
- Coordinate the activities of mechanics including discipline.
- Ensure that all the tools and equipment in the workshop are accounted for always, functional and are being prudently used.
- Ensure adequate training of mechanics and all other workshop personnel on preventative maintenance and on methods for diagnosing and repairing vehicles and parts.
- Organize training in conjunction with the HR/Fleet unit for all the drivers especially on how to handle minor breakdowns.
- Prevent pilfering of the company’s tools and materials through thorough monitoring.
- Provide the procurement unit periodically with the list of parts that are frequently used for replacement to avoid stockouts.
- Assign vehicles for maintenance to a designated Mechanic(s) and take proper records in case the vehicles fail.
- Enforce compliance with the approved maintenance timelines through strict supervision to ensure vehicles do not exceed the required time at the workshop.
- Ensure the mobile maintenance team is always available when called upon; coordinate and assign rescues.
- Assist in procurement where necessary and advise on quality vehicle parts to be purchased.
- Advice the fleet team on the duration of each maintenance activity
- Prepare daily, weekly, monthly and quarterly maintenance reports.
- Any other duties related to or arising from the performance of what is listed above.
- Truck Maintenance Report (TMR)
- Preparation of monthly TMR
- Ensure that all details of every item used for each Truck, i.e., Item, Quantity, Price and other relevant details, are captured in the Report.
- Ensure details of Items paid for by cash must be properly captured in the TMR
- Ensure requisition details, Date, Requester, Quantity and Price for the store items are reflected in the TMR.
- Ensure the cost incurred in maintaining each and every truck for all reporting periods is captured in the TMR
- Prepare a monthly injector Repairs report.
- Prepare monthly rescue reports
- Prepare a monthly tyre consumption report
- Present the quarterly report showing the Driver with the best care culture.
Requirements
- Minimum of a Bachelor’s Degree in mechanical engineering from a recognized tertiary institution.
- Minimum 5years of progressive working experience in a similar position
- Proven experience working with trucks and semi-literate mechanics.
Method of Application
Interested and qualified candidates should send their CV to: careers@whitesoulgroup.org
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