Account Officer at White Soul Group

Duties and Responsibilities
Imprest Management:

• Preparation of timely Imprest Report
• Verify that all payment requests are appropriately approved
• Ensure that all items paid for using the imprest are properly and accurately captured by the Report
• Keep supporting documents for all expenses paid for with imprest
• Ensure that the float does not run out before replenishment
• Ensure that Individual imprest payment/expense does not exceed N20,000.00. Where otherwise, exceptional approval must be sought
• Reconciliation of the physical cash with the balance show in the imprest Report as anytime requested
• Ensuring that the company's funds are not used for personal use
• Post the imprest expenses into Sage Productivity Report
• Preparation of H1 & H2 Productivity Report
• Track all waybills, delivery and reconcile with the loading report
• Ensure that the correct amount of freight is captured by the report
• Ensuring that all transactions executed for each period are captured in the report • Ensuring that the details of each trip are comprehensively shown in the report
• Be able to reconcile any discrepancy between what is shown in the Report and the clients' pre invoices
• Keep an up-till-date Rate schedules for all locations and destinations
• Ensure the proper recording and custody of all delivery notes/waybills, tickets, etc.
• Review client’s pre- invoice and ensure the rates matches the standard and avoid over/under payment
• Review debit notes from clients and confirm the accuracy of the transactions using the waybills
• Review waybills to identify and capture shortages in the productivity report and assign debits appropriately
• Send invoices to clients as at when due, follow up and bring to their knowledge the outstanding
• Review and reconcile AGO usage for each month using approved chart and reconcile