Vehicle Workshops Administrator at Perfection Motor Company Limited

Job Description

• Responsible to the Service Manager, with authority to carry out the following duties, for the paint shop and light vehicle workshops, which include but are not limited to:
• Extraction of handwritten job details and conversion to job quotations, created on Excel Spreadsheets.
• Sending, receiving and replying to emails for the workshops.
• Ensuring all documentation for the panel & paint and light vehicle workshops are processed timeously.
• Sourcing of spare parts, shop materials and consumables, from the local market.
• Completion and submission of purchase authorization documentation.
• To receive all intakes of spares, tools, consumables and materials into the workshop storerooms, ensuring that all intakes are detailed on supporting documentation such as delivery notes, waybills and transfer requisitions.
• To issue spares, tools, consumables and other materials against properly authorised requisitions, from the workshop storerooms.
• Maintain a control ledger for consumables and other materials in the storerooms, conduct weekly cycle counts in these storerooms and prepare a monthly stock reconciliation report for management.
• Ensure that all store areas are maintained in a clean and orderly manner at all times and that all spares, tools, consumables, and other materials are correctly stored in the racking systems and storage areas.
• Ensure security of all materials in the storerooms, by controlling access and keys.
• Foster and promote a safe and healthy work environment, by adhering to safe work practices at all times and compliance with the company's health and safety policies and procedures at all times.
• Must Maintain a professional appearance and a neat work area.
• Will perform other duties and tasks as assigned by the service manager.

Requirements

• Candidates should possess a Bachelor's Degree qualification with 2 - 5 years work experience.
• Female preferably.