Sponsorship Officer at Women and Children Health Empowerment Foundation (WACHEF)

Job Summary

• Reporting to the Executive Director, the Sponsorship officer will facilitate community mobilisation, planning, and implementation of program and sponsorship processes and activities. S/He will closely work with Executive Director WACHEF and Actionaid Sponsorship Manager, enrolled children and their caregivers/parents, local leaders and other stakeholders to deliver quality programs, and sponsorship relations communications. S/He will be the link between the community and WACHEF to ensures all Child Safeguarding policies and protocols are adhered to.

Main Duties and Responsibilities may include, but not limited to

• Communities and Children understand and support Child Sponsorship mechanism; that good relationships are maintained with community members (Community Facilitators, Teachers, Community Leaders and Parents) through the provision of training and orientation on the ActionAid’s approach to development and the use of Child Sponsorship mechanism.
• All relevant stakeholders at LRP understand Child Sponsorship mechanism and are able to explain it to community members through provision of training and support in all aspects of Child Sponsorship.
• All Child Sponsorship policies and procedures are adhered to.
• LRP Annual Activity Plan is produced and implemented accordingly;
• Annual Communication Plans to supporters for the LRP are produced and implemented.
• All draft reports to Sponsors are submitted on time to the Sponsorship Manager using good quality information (case studies, stories and photographs);
• Child Profiles are collected as per Annual Allocation for the LRP and to cover withdrawals; collection in planned in coordination with other LRP staff; supervision is provided to Community Volunteers involved in Child Profile collection; Photographs are taken and processed according to standards laid down in Sponsorship Manuals;
• All supporters receive 2 (two) Child Messages per year; Child Message collection activities are planned and implemented within deadlines;
• All Child Messages are processed and dispatched; the results of child message collection are reported to child Sponsorship Manager;
• Supporters are promptly informed of any change to the status of their link, including the dispatch of transfer packs;
• Letters from sponsors to children are passed on and acknowledged in Child Messages;
• Supporter queries are answered within stipulated deadlines making field inquiries as necessary
• Accurate and orderly sponsorship records (Child Profiles, Digital Photographs) are maintained manually and on computer;
• Integrity of supporter’s information (addresses) are securely maintained;
• Weekly reports for detailing sponsorship activities planned, activities implemented, and activities outstanding are produced for the Child Sponsorship Manager;
• All resources of the Sponsorship Office, including equipment, computers, cameras, modems and stationery etc. are maintained in good order and are rationally utilized for ActionAid’s work

Key requirements

• First Degree or HND certificate from a recognized tertiary institution
• Experience in community development programmes
• At least 1 year experience in relevant funding and child development work
• Strong time management and organizational skills – able to manage multiple demands, under pressure and hit deadlines.

Experiences:
The ideal candidate should have the following experiences:

• Strong interpersonal skills with the ability to build strong relationships, based on mutual respect and trust, and ensure that relationships thrive under pressure.
• Ability to react quickly, identify and respond to demands.
• Excellent facilitation and presentation skills
• Excellent interpersonal, networking and communication skills in English and local languages
• Experience of developing and delivering coaching and training to a range of audiences across different cultures and abilities
• Experience of collecting compelling stories, video and photographs
• In depth understanding and experience of child sponsorship

Others:

• This job description is not an exhaustive list of the skills, effort, duties, and responsibilities associated with the position.