Senior Programme Officer at Rimdinado International Ltd

Background

• The Senior Program Officer assists the Head of Programmes and Operations (HPO) to manage programme activities, including the monitoring of project implementation progress, management of agreements and contracts, review of project reports, facilitation of payments, facilitation of management meetings and workshops and maintenance of relationships with key stakeholders. Key specific responsibilities include the following:

Job Responsibilities
Programme Quality and Compliance:

• Monitor the progress of a portfolio of grants and support the State Programme Officers and Partner Organisations in their implementation and monitoring to ensure that projects/programmes are implemented in alignment with Organizational / donor requirements and regulations and global standards.
• Provide ad-hoc advice to resolve issues relating to the implementation and management of grants.
• Coordinate the preparation of monthly, annual and end-of-project narrative reports as required and per donor guidelines and overall program reporting as per internal requirements of the organization.
• Ensure all donor reports are on time and of high quality.
• Ensure that program implementation is in line with Organizational Project Cycle Management Framework principles.
• Manage a project(s), providing advice and expertise to deliver key project outcomes.
• Monitor project performance (s) and participate in monitoring and review activities.
• Assist in negotiations and liaison with stakeholders.
• Maintain accurate and up-to-date activity data on Organizational systems (Designated database).
• Assist in the preparation and maintenance of the Annual program management plan (PMP) and the assessment framework
• Report on activity progress and program outcomes. Under general direction, assist in drafting organisational papers, policy papers, correspondence, briefs, and submissions on a wide range of matters relevant to program management.
• Assist in the preparation briefings for the Country Director, Heads of Units. Prepare background information, talking points for speeches and other briefing documents for relevant activities.
• Assist in preparing technical reviews of projects (project design, frameworks and formulation) for peer and quality assessments for new and ongoing projects.
• Assist in the development of policy, review and interpretation of policy.
• Work alongside the Head of Programmes and Head of Department in problem-solving and providing additional support in line with emerging issues from project implementation
• Assist departmental MEAL specialists in developing MEAL tools and analysing data, including the writing of MEAL reports when needed
• Support the development of project development procedures, guidelines, and pieces of training and provide project-specific information to inform policy development across the organisation
• Work with the State Programme Assistants and Partner Organisations to ensure that statistics, research, funding trackers, photo database and handovers relating to the projects are accurate.

Strategy Development and Support:

• Assist in annual operating plan preparation, including design, needs assessment, proposal writing, marketing, evaluation and reporting.
• Ensure all proposals and projects align with our Annual Operations Plan and Country Strategy (2021 – 2025).

People Management and Capacity Building:

• Provide effective leadership, management, and support to State Programme Assistants and Partner Organisations, ensuring performance agreements and regular appraisals, identifying growth opportunities, and mentoring.
• Support ongoing capacity building of State Programme Assistants and Partner Organisations, as well as other World Vision KRI and partner staff to improve grants acquisition and management skills and outcomes across all programmes.

Persons Specification
Qualifications:

Essential:

• Master's Degree in Social Sciences, International Development, International Relations, Master of Public Health, or related field.

Essential:

• Desirable:Certification in Project Management Professional

Experience:
Essential:

• Demonstrated expertise and achievement in implementing, managing, and reviewing health or community development focused aid programs and/or activities.
• Program management skills with supporting finance management, contract management, communication, negotiation and representation skills.
• Research and analytical skills with a practical focus.
• Understanding the health/development context in Nigeria and a capacity to develop a good understanding of organizational goals, programs, and procedures.
• Sound judgment, problem solving skills, initiative and a results orientation.
• Ability to work effectively in teams with adaptability and responsiveness.
• Experience in the usage of office software MS packages and advanced knowledge of spreadsheet and database packages.

Desirable:

• Experience in handling web-based programme management systems.

Skill:
Supports shared purpose and direction:

• Communicates with others regarding the purpose of their work; identifies the relationship between organisational goals and operational tasks.
• Understands and supports the organisation’s vision, mission and business objectives.
• Understands and communicates the reasons for decisions and recommendations to others.
• Familiarity with the use of project management tools including Logical Frameworks, Theory of Change models, Budgets, Activity Plans and Monitoring & Evaluation frameworks

Thinks strategically:

• Demonstrates an awareness of the implications of issues for own work and work area.
• Thinks about the future and considers implications of own work.
• Understands the organisation's strategic objectives; identifies broader influences that may impact the achievement of work objectives; contributes to the development of plans, strategies, and team goals.

Communicates clearly:

• Focuses on clear communication of key points.
• Limits the use of jargon and abbreviations; explains complex information using language appropriate for the audience.
• Presents messages confidently and selects the appropriate medium for conveying information.
• Structures messages clearly and succinctly, both orally and in writing.

Personality:
Applies and builds professional expertise:

• Consults internal experts; taps into their technical and professional knowledge and experience to improve work outcomes for the business unit.
• Applies and develops capabilities to meet performance expectations; contributes own expertise for the benefit of the business unit.

Nurtures internal and external relationships:

• Develops and maintains positive relationships with team members.
• Builds and sustains relationships; liaises with various stakeholders, including team members, other teams, colleagues, and clients.
• Is responsive to changes in client and stakeholder needs; provides courteous, prompt and professional service to clients.

Commits to action:

• Takes personal responsibility for accurately completing work within timeframes and quality requirements; takes the initiative to progress work when required.
• Gets on with the job at hand, applies self with energy and drive, commits to meeting the objectives, follows up to ensure that issues are finalised.
• Recognises and understands the issues impacting the achievement of desired outcomes.

Christian Commitment:

• Committed Christian with a good Christian testimony

Desirable:

• Ability to adapt

Circumstances:
Essential:

• Willingness to work for extended hours.
• Willingness to travel extensively.

Desirable:

• Willingness and Flexibility in unpredictable circumstances.