Senior Human Resources Officer (Recruitment & Performance Mgt) at FHI 360

Basic Function

Under the direction of the HR Manager, coordinates FHI 360’s recruitment process, orientation program, performance management, safeguarding activities, training and work with team members to ensure a smooth process flow from identification of a vacancy to the filling of that vacancy.

Duties and Responsibilities

• Assists the HR Manager in developing job descriptions and maintains all job descriptions of staff.
• Provides support on recruitment and staff selection system; identifies suitable recruitment channels for FHI 360.
• Coordinates and follows up all recruitment and placement actions for FHI 360.
• Ensures conformity with recruitment requirements and compliance with the rules and regulations.
• Coordinates the preparation of vacancy announcements in consultation with the HR Manager.
• Reviews and screens applicants for basic compliance with position qualifications, summarizes CVs for easier evaluation by the departmental heads.
• Meets walk-in applicants, collects and assesses all certificates and testimonials of the candidates.
• Ensures all vacancies are filled with the suitable candidates within the targeted time.
• Interviews candidates up to supervisors level and provide feedback to HR Manager
• Ensures all recruitment policies, procedures and techniques are adhered to and recommend improvements.
• Assist management and interview panels with interviewing as requested and ensure that interview panels are fully prepared
• Assist in coordinating and/or conducting training workshops to support field offices on such topics as performance assessments, effective interviewing and hiring process, etc.
• Maintains an active and organized data bank of applicants for various positions.
• Generates recruitment related reports.
• Upon departmental recommendation for recruitment, contacts the candidates for initiating process of recruitment including reference checks and pre-employment screening.
• Conduct onboarding for all new hires, consultancies and other adhoc staff including volunteers.
• Maintains statistics of CVs screened, personnel recruited etc to adhere to approved manpower positions.
• Maintain a thorough awareness of developments in labor laws and legislations and advise management accordingly.
• Track recruitment costs, demographics for hires and staff reimbursement issues
• Coordinates safeguarding policy activities, Diversity, Equity & Inclusion for in country program staff.
• Maintain organizational organogram.
• Performs other duties as assigned.

Knowledge, skills and abilities:

• Ability to work with others and to develop and maintain compatibility among project staff, subcontractors, and recipients of assistance.
• Report to supervisor on variances and status on regular basis.
• Work independently with initiative to manage high volume work flow.
• Perform detail-oriented work with a high level of accuracy.
• Interact with diplomacy and tact and follow-up on requests in timely and efficient manner.
• Must exhibit high levels of professionalism, integrity and ethical values at all times.
• Ability to maintain confidentiality for sensitive Human Resources issues or projects and use judgment to execute duties and responsibilities.
• Record keeping, report preparation, filing methods and records management techniques.
• Use a computer to accurately and rapidly enter and retrieve data and information.
• Working knowledge of in-country employment regulations, e.g. Nigerian labor/employee relations statutes and capacity to apply them to FHI Nigeria.
• Ability to intervene with all levels of staff, representatives of donors and collaborating agencies, individuals from diverse cultures, and the public with diplomacy and firmness.
• Strong knowledge in salary structure and development, benefits and compensation, surveys/benchmarking and job evaluation systems.
• Excellent written, oral and interpersonal communication skills with ability to work as a team member.
• Objectivity and the ability to apply HR rules and regulations in a fair and consistent manner.
• Ability to plan and prioritize own work under tight deadlines, as well as to work on own initiative and as a member of a team.
• Attention to detail with a high degree of accuracy.
• Ability to travel a minimum of 25%.

Qualifications and requirements:

• BS/BA degree in Business Administration, Social Sciences or its recognized equivalent with 5 – 7 years of relevant experience.
• Or MS/MA degree in Business Administration, Social Sciences or its recognized equivalent, and 3 – 5 years relevant experience.
• Demonstrated success in multicultural environments is required.
• Certified member of Chartered Institute of Personnel Management of related body is an advantage.