Senior Finance Officer at Policy Innovation Centre (PIC) Institute

Overview

• The Policy Innovation Centre (PIC) is seeking to hire a Senior Finance Officer who will provide high-level financial management support to the project accountant, staff, and management of the Policy Innovation Centre (PIC). This role involves ensuring that all financial operations, reporting, and controls are executed efficiently in compliance with organizational and donor requirements.
• The ideal candidate will oversee financial planning, budgeting, and management of funds, providing strategic guidance on the effective allocation of resources to achieve project objectives.

Job Responsibilities
Financial management:

• Ensure accuracy in the preparation and posting of payment vouchers and journal entries.
• Provide adequate support to the Project Accountant in ensuring that all necessary controls are in place over PIC assets.
• Support the Project Accountant in producing accurate and timely reports to donors and internal financial documents required by Management

Accounting Services:

• Ensure effective cash management, internal control, tax and statutory compliance.
• Computation and payment of monthly salary.
• Ensure timelines of funds disbursements and accurate recording.
• Monitor Advances to ensure timely and accurate liquidation.
• Assist when required in the preparation of vouchers for all the financial accounting-related transactions on a daily basis for review by the authorized personnel.
• Monitor the bank balances on a daily basis and prepare bank reconciliation statements on a monthly basis.
• Support the development of Financial Management Policies and Procedures and conduct training on financial matters for PIC staff when necessary.
• Ensure staff compliance with the financial policies of PIC and that of the donor.
• Preparation of the monthly National Staff Benefits report.
• Taking an active part in the preparation of monthly and end-of-year financial reports.

Budgeting:

• Assist and guide programmatic staff members regarding timely responses to bids and proposals.
• Provide general budget preparation guidance on such matters as: cost proposals, best and final offers, and budget modifications.
• Review and analyse the solicitation final requirements.
• Development of a strategic approach to pricing projects.
• Monthly budget tracking of project and departmental budgets, ensuring that spending aligns with financial plans.
• Provide financial analysis to support decision-making and strategic planning.
• Support development of annual and project budgets by incorporating estimates, data, and selected analyses that impact such factors as direct and indirect costs and life-to-date funding.

Grant Management:

• Ensure that all subawards comply with donor budgetary and billing requirements, by tracking all subaward commitments, obligations, and available funding.
• Review subaward invoices and financial status reports for accuracy.
• Track and report on grant income and expenditure, ensuring funds are utilised according to donor agreements
• Prepare financial reports for donors, ensuring accuracy and adherence to donor guidelines

Risk Management:

• Identify and address financial risks, implementing internal controls to safeguard the organisation’s assets.
• Ensure that financial systems and procedures are robust, compliant, and support future growth.
• Ensure the provision of timely, efficient, and accurate analytical consulting services regarding the program’s finances and budgets.

Job Responsibilities

• Bachelor’s Degree in Accounting or its equivalent.
• Must be a qualified Accountant with a professional institution such as ICAN, ACCA,
• At least 5 years of professional experience in an international non-governmental organization or a related field.
• Excellent command of the English language
• Good presentation skills.
• Excellent computer skills with proficiency in Microsoft office
• Ability to operate Sage financial package.
• Excellent organizational and leadership skills.
• Ability to multitask and proffer solutions to complex work scenarios.
• Ability to represent the organization with professionalism, diplomacy and aplomb.
• Ability to learn and enhance PIC’s operating procedures to ease workflow.

Benefits

• Competitive salary and benefits package.
• Professional development opportunities.
• A supportive and collaborative working environment.