Senior Finance & Administrative Officer at FHI 360

Supervisor:                 Output 1 Lead

Basic Functions:

Under the supervision of the PLANE Output 1 Lead, the Senior Finance and Administrative Officer and will be responsible for accounting and finance records for the Principal Recipient (PR) and ensure compliance with the contractual requirements of Nigeria’s programmes/projects with the objective of providing professional accountancy services consistent with generally accepted accounting principles.

Duties and Responsibilities

• Provide main support with problem resolution on cash accounts, bank resolutions, finance systems, resolution of audited questioned costs, and financial close outs at the Principal Recipient (PR) and Sub-Recipients (SRs) records with the PR.
• Ensure the accurate keeping of all books of account for the grant in the PR’s accounting system including checking account, equipment and supply registers and all accounting records.
• Prepare monthly, quarterly and annual financial reports, including financial status of subprojects account activities. Ensure timely and accurate month-end accounts book close.
• Provide support to and coordinate project activities within donor guidelines and regulations.
• Conduct periodic Sub-Recipients/States offices transactions validations and reconcile their financial report. Ensure timely conclusion of monthly Sub-Awardees Financial Report (SFR).
• With relevant parties from programs, finance and contracts and grants, develop subproject documents, work plans and budgets.
• Oversee capacity building activities and other support to local implementing agencies (IAs) in the State Offices.
• Keep proper office records and maintain good filings system for all grant financial documents as appropriate.
• Provide support in budget preparation, reprogramming, monitoring, analysis and reporting.
• Perform other duties as assigned.

Knowledge, skills and abilities:

• Knowledge of local and donor contractual requirements and regulations (including DFID/FCDO)
• Knowledge of generally accepted accounting, budgeting and fiscal control theory and practices.
• Budget development skills with multi funding sources and general ledger skills. Also, budget monitoring and analysis skills.
• Relevant software skills to include automated accounting software and database spreadsheets and Management Information Systems.
• Ability to work with others and to develop and maintain compatibility among project staff, subcontractors, and recipients of assistance.
• Report on variances and status on regular basis.
• Work independently with initiative to manage high volume work flow.
• Routine coordination with FHI 360 employees and consultants, on-site and in the field.
• Demonstrated analytical skills in the interpretation of budgetary, financial and related management information.
• Must have report writing skills and be able to communicate with impact.
• Strong organizational skills and ability to prioritize and handle pressure situations.
• Handle financial and quantitative information with accuracy and precision; resourceful in gathering, verifying and analyzing financial data.
• Must exhibit high levels of professionalism, integrity and ethical values at all times.
• Time management skills, both in planning and organizing work to meet deadlines.
• Ability to effectively communicate financial and internal control issues to staff with little or no financial background.
• Ability to travel a minimum of 25%.

Qualifications and Requirements

• BS/BA in Accounting, Finance and Business Administration or its recognized equivalent, and 5 – 7 years relevant experience.
• Or MS/MA degree in Accounting, Finance and Business Administration or its recognized equivalent, and 3 -5 years relevant experience.
• Minimum of 3 years supervisory experience in office management and administration.
• CPA, ACA, ICAN, CIMA, CFE or any other relevant professional qualification is required.
• Experience in managing financial records of donor-funded organizations, and familiarity with donor and local contractual procedures is an advantage.