Senior Executive Assistant at International Finance Corporation (IFC)

Job No: req21170
Location: Lagos, Nigeria
Sector: Administration/Office Support
Grade: GD
Term Duration: 2 years 0 months
Recruitment Type: Local Recruitment
Required Language(s): English and French

Description

• IFC’s Sub-Saharan Africa Department is seeking to recruit a highly motivated and well-organized Senior Executive Assistant to support the Regional Director for Central Africa & Nigeria. 
• This role will contribute to the effective operation and administrative coordination of the Director’s front office and the broader Sub-Saharan Africa Department.

Duties and Accountabilities

• Provide high-level administrative and organizational support to the Regional Director
• Effectively communicate with all members of the Front Office to ensure coordination of efforts and efficiency
• Coordinate the Director's calendar, schedule and travel arrangements; Make sure the Director is fully prepared for each meeting/presentation/event
• Maintain a strong overview of the Department’s work program, ensuring timely delivery of tasks/actions needed by the Director and the management team. Help ensure that the Director action list is consistently current
• Provide quality control by monitoring documents for accuracy, ensuring adherence to unit and Bank guidelines and procedures, and assisting in editing, formatting, and production of documents and correspondence
• Proactively handle incoming emails. Delegating these to the relevant staff members and following up to make sure that they are handled on time. Independently prepare answers to queries
• Follow up to ensure that management decisions and assignments are properly carried out
• File, retrieve and track information for the Director's office
• Manage special departmental projects and other ad hoc duties as assigned by the Director toward the attainment of departmental goals
• Act as a liaison for the Director with external clients, Department's management team, HQ colleagues, including senior management, other Directors, and Executive Directors - handling sensitive matters with finesse and discretion.

Selection Criteria

• Bachelor's Degree with minimum 5 years of relevant experience
• Advanced knowledge of office productivity tools (including MS Office, Excel, PowerPoint, Outlook)
• Excellent communication skills – written and oral
• Demonstrated maturity, discretion and good judgement, absolute integrity in handling confidential information
• Outstanding interpersonal skills and the ability to interact effectively with a range of contacts both internal and external.
• Ability to handle complexity and ambiguity, to prioritize and multitask and to handle a diverse range of situations with tact and diplomacy
• Proven ability to work effectively in a team oriented, multi-cultural environment, and function as an effective team member in various groups
• High degree of resourcefulness with the ability to anticipate and solve problems and demonstrated willingness to go the extra mile
• Ability to influence others, excellent team building, collaboration and partnering skills. Demonstrated ability to coach and mentor support staff is an advantage
• Highly developed personal integrity, strong values and personal ethics, role modeling tact and discretion
• Passion, drive and commitment to the World Bank's development agenda and mission and ability to inspire
• Business level French is mandatory.