Senior Clearing and Logistics Officer at Jubaili Agrotec Limited

About the Role

We are recruiting for a competent Import & Clearing Operations Officer who will be responsible for managing import documentation, coordinating with clearing agents, ensuring compliance with regulatory requirements, and tracking containers from arrival to warehouse delivery.

The successful candidate must be proactive, detail-driven, and experienced in NAFDAC and Customs clearance procedures.

Key Responsibilities

• Send scanned shipping documents to clearing agents and update internal systems.
• Monitor ETA/ATA for all incoming shipments daily and ensure timely updates.
• Confirm collection of original/separate documents before vessel arrival.
• Ensure availability of all required NAFDAC documents (permits, certificates, COA, CRIA, Manufacturer’s documents).
• Confirm receipt of ORIGINAL EUC/SON/MSDS where applicable.
• Follow up on shipping line rotation numbers before vessel arrival.
• Coordinate with the Documentation Lead for PAAR processing through the bank listed in FORM M.
• Track and confirm draft customs assessment and follow-up assessment notices.
• Prepare duty payments promptly, secure receipts, and update IDEC reports.
• Liaise with Dispatch Team for delivery destination confirmation.
• Follow up with Finance for funds and report any delays in the system.
• Ensure clearance permissions for restricted/prohibited products when required.
• Follow up NAFDAC billing and stamping until final approval.
• Monitor shipping line release, terminal charges, and resolve issues swiftly.
• Track customs examination schedule and ensure completion for release.
• Monitor second stamping progress (for normal clearing).
• Arrange transport/loading in line with instructions from Clearing Supervisor.
• Track containers until gate-out and verify warehouse receipt.
• Follow up return of empty containers and ensure system updates.
• Send shipping documents (FI, BL, PKL) to the storekeeper.
• Verify and file original waybills; report shortages or damages.
• Prepare daily tracing reports and escalate issues to relevant departments.
• Investigate shortages or damages with Transporter, Agent, and Terminal stakeholders.
• Review daily clearing agent reports and initiate required follow-up actions.

Requirements

• HND/BSc in Logistics, Supply Chain, Business Administration or related field.
• 2+ years relevant experience in import and clearing operations.
• Strong knowledge of NAFDAC, SON, Customs, and Shipping Line procedures.
• Experience using ERP or internal tracking systems.
• Excellent communication, documentation, and coordination skills.
• Strong follow-up ability and attention to detail.
• Ability to work under pressure and meet strict deadlines.

Salary Budget: 250,000 - 300,000 salary