Tender & Project Coordinator – Oil & Gas at a Reputable Company

We are seeking a highly organized and proactive Tender & Project Coordinator to support tendering, business development, and project execution activities within the Oil & Gas industry.

The successful candidate will coordinate tender opportunities from prequalification through submission and award, while also supporting project teams with documentation, reporting, scheduling, client coordination, procurement follow-up, and other project-related activities.

Key Responsibilities

• Monitor and identify Oil & Gas tender opportunities, RFQs, ITTs, RFPs, and prequalification exercises.
• Review tender documents, scopes of work, specifications, commercial requirements, and submission instructions.
• Prepare tender checklists, compliance matrices, schedules, forms, and supporting documentation.
• Coordinate technical and commercial tender submissions.
• Liaise with Technical, Operations, Finance, Procurement, and Management teams to obtain required tender inputs.
• Coordinate preparation of technical proposals, method statements, project execution plans, personnel CVs, equipment lists, company profiles, and project references.
• Ensure tender submissions comply fully with client requirements and are submitted before deadlines.
• Maintain a tender tracker covering opportunities, submissions, deadlines, clarifications, awards, and unsuccessful bids.
• Support NipeX, NUPRC, NCDMB/NOGIC, vendor registration, and prequalification processes where applicable.
• Maintain up-to-date statutory, corporate, HSE, quality, and tender documentation.
• Support Project Managers with schedules, action trackers, progress reports, meeting minutes, and project documentation.
• Coordinate communication between clients, contractors, subcontractors, vendors, and internal departments.
• Assist with procurement and logistics coordination for project materials, equipment, and services.
• Track project milestones, risks, outstanding actions, invoices, variations, and payment documentation.
• Maintain proper project records including contracts, purchase orders, work orders, drawings, reports, certificates, and correspondence.

Requirements

• Bachelor’s Degree or HND in Engineering, Project Management, Business Administration, Procurement, Quantity Surveying, or a related discipline.
• Minimum of 3–5 years relevant experience in tender coordination, project coordination, business development, procurement, or administration within the Oil & Gas, Energy, Engineering, EPC, or Construction sector.
• Proven experience preparing and coordinating technical and commercial tender submissions.
• Good understanding of Oil & Gas procurement and contracting processes.
• Familiarity with NipeX tendering and prequalification processes is highly desirable.
• Familiarity with NUPRC, NCDMB/NOGIC, and other Nigerian Oil & Gas regulatory requirements is an added advantage.
• Strong Microsoft Word, Excel, PowerPoint, and Outlook skills.
• Strong document control, reporting, and organizational skills.
• Ability to manage multiple tenders, projects, and deadlines simultaneously.
• Strong communication and stakeholder-management skills.
• High attention to detail and ability to work under pressure.

Preferred Certifications

• PMP, CAPM, PRINCE2, HSE, Procurement/Supply Chain, Contract Management, Tender/Bid Management, or relevant professional membership will be an added advantage.
• This version is tight enough for MyJobMag but still filters for someone who can genuinely take tender coordination off your plate.