Procurement Assistant at Assist to Hire Limited

Pay: 150,000 to 250,000 net

Role Overview

We are seeking a detail-oriented, highly structured Procurement Assistant to work directly alongside the Procurement Director in our Lekki office. In this role, you will be the key operational gatekeeper responsible for centralising, reviewing, and regularising procurement approvals across all core business units, including HR, Facilities, Sales, and general operations.

Because formal email documentation and audit-proof record-keeping form the backbone of our operational compliance, you must excel at written correspondence, vendor cross-checking, and tracking sign-offs. You will ensure that every purchase request, service contract, and vendor invoice strictly adheres to company policy before budget release.

Key Responsibilities

Approval Regularisation & Workflow Management

• Review, track, and regularise purchase requests and requisitions across all departments (HR, Facilities, Sales, and IT).
• Ensure every request follows the required approval matrix and internal compliance thresholds before the Procurement Director's final sign-off.
• Review departmental spending requests against approved operating budgets to prevent unauthorised expenditures.

Documentation & Email Communications (Core Requirement)

• Maintain meticulous, audit-ready digital paper trails for every transaction via clear, professional email correspondence.
• Draft, organise, and archive purchase orders (POs), service level agreements (SLAs), quotation reviews, and sign-off threads.
• Act as the main email liaison between internal department heads, external vendors, and executive leadership regarding procurement status and approvals.

Procurement Compliance & Vendor Quality Control

• Perform regular spot audits of vendor invoices, delivery notes, and purchase orders to verify pricing accuracy and delivery fulfilment.
• Conduct vendor price comparisons and market benchmarking in Lagos to ensure cost efficiency.
• Maintain an updated database of pre-approved vendors, tax documentation, and compliance records.

Directorate & Operational Support

• Assist the Procurement Director with daily administrative management, executive reporting, and schedule tracking.
• Prepare weekly and monthly procurement compliance reports detailing pending approvals, cost savings, and departmental spend.

Requirements & Qualifications

• Experience: 2–4 years of experience in procurement, internal audit, finance administrative support, or supply chain assistance.
• Email & Communication Expertise: Exceptional professional written communication skills. Proficiency in email documentation, record-keeping, and tracking formal approvals is required.
• Audit & Analytical Skills: Sharp attention to detail with the ability to spot discrepancies in invoices, quotes, and budget requests quickly.
• Software Proficiency: Strong knowledge of Microsoft Office (Excel, Outlook, Word) and ERP or procurement management software.