Secretary / Front Desk Officer at Survival Agricultural Hub Limited

Responsibilites

• Ensure all staff use the attendance register. Analyze register monthly. Ensure defaulters and latecomers are penalized as stated in the staff policy. Send report to the HR Manager two days to the end of each month and copy the management.
• Attend to all visitors and ensure no visitor stays beyond 10 minutes at the reception without being attended to.
• Develop a visitor’s log book that will ensure all visitors register their names, who they want to see and their contacts at the reception before they proceed to see their host.
• Receive phone calls and relating accordingly
• Collate monthly reports and annual reports for management meetings and board reviews.
• Send broadcast messages to customers monthly.
• Coordinate office operations in conjunction with the Operations Assistant.
• Handle all the company internet data and ensure availability at all times.
• Perform administrative and clerical tasks (typing and printing).
• Render support in document preparation on all Microsoft packages including PowerPoint, Word and Excel as the case maybe.
• Prepare for meetings, which includes drafting agendas, gathering and printing all necessary documents, and organizing refreshments.
• Monitoring office supplies and request stocks as needed
• Draft letters, proposals, agreements and other corresponding documents in the organization.
• Maintain confidentiality and release health records information following Survival Agricultural Hub guidelines.

Requirements

• Interested candidates should possess a Bachelor's Degree with 2 - 4 years work experience.