Secretary at Authentic Nigeria Football & Allied Sports Supporters Club

Job description

• Administrative Support: Manage and maintain the executive's calendar, schedule appointments, and arrange meetings.
• Prepare and distribute documents, reports, and presentations as required. Handle incoming and outgoing correspondence, including phone calls, emails, and official letters.
• Maintain and organize office files, records, and databases. Assist in preparing and managing office budgets and expenses.
• Travel Arrangements: Coordinate travel arrangements for executives, including flight bookings, hotel reservations, and transportation.
• Meeting Support: Organize and coordinate meetings, including booking venues, arranging catering, and preparing meeting materials.
• Take meeting minutes, transcribe and distribute them to relevant parties.
• Office Management: Order and maintain office supplies, ensuring adequate stock levels are maintained.
• Handle general office maintenance and liaise with building management when required.

Skills and Qualifications:

• Bsc/HND in Business administration
• Proven experience as a secretary or administrative assistant is advantageous.
• Proficiency in office software, including word processing, spreadsheet applications, and presentation tools.
• Strong organizational and time management skills with the ability to multitask effectively.
• Excellent written and verbal communication skills.
• Professional and friendly demeanor with strong interpersonal skills.
• Attention to detail and accuracy in data entry and documentation.
• Ability to maintain confidentiality and handle sensitive information discreetly.
• Flexibility and adaptability to handle changing priorities and demands.