School Accountant at Sage Schools

Job Description:

The school accountant plays a critical role in managing the financial operations of the educational institution. They are responsible for maintaining accurate financial records, preparing financial reports, and ensuring compliance with relevant regulations and policies.

Key Responsibilities:

• Financial Record Keeping: Maintain accurate and up-to-date financial records for the school, including accounts payable, accounts receivable, payroll, and general ledger entries.
• Budgeting and Forecasting: Assist in the preparation of the school's annual budget and financial forecasts. Monitor budgetary performance throughout the year and provide regular reports to management.
• Accounts Payable and Receivable: Process invoices, payments, and reimbursements in a timely manner. Monitor outstanding receivables and follow up on overdue accounts as necessary.
• Payroll Processing: Coordinate payroll processing for school employees, ensuring accurate calculation of salaries, deductions, and benefits. Prepare and distribute payroll reports as required.
• Financial Reporting: Prepare monthly, quarterly, and annual financial reports for school management and external stakeholders. Ensure compliance with regulatory reporting requirements.
• Audit and Compliance: Assist with internal and external audits of the school's financial records. Ensure compliance with relevant laws, regulations, and accounting standards.
• Financial Analysis: Conduct financial analysis to identify trends, variances, and areas for improvement. Provide recommendations to management based on financial data and analysis.
• Financial Planning and Strategy: Collaborate with school leadership to develop financial plans and strategies to support the institution's goals and objectives.
• Vendor Management: Maintain relationships with vendors and suppliers, negotiate contracts and pricing agreements, and ensure timely payment for goods and services.
• Financial Policies and Procedures: Develop and implement financial policies and procedures to ensure effective internal controls and compliance with best practices.

SKILLS

• Accounting Knowledge: A strong understanding of accounting principles, practices, and procedures is essential. This includes knowledge of financial statements, budgeting, cost accounting, and internal controls.
• Financial Analysis: Ability to analyze financial data and identify trends, variances, and opportunities for improvement. This skill is crucial for making informed financial decisions and strategic planning.
• Attention to Detail: Accuracy is paramount in financial record-keeping. A school accountant must have a keen eye for detail to ensure that all financial transactions are recorded correctly and in accordance with accounting standards.
• Organizational Skills: The ability to manage multiple tasks and deadlines effectively is essential. School accountants often juggle various responsibilities, such as payroll processing, budgeting, and financial reporting.
• Communication Skills: Strong communication skills are necessary for interacting with colleagues, vendors, auditors, and other stakeholders. This includes both verbal and written communication skills.
• Analytical Thinking: The ability to think critically and solve complex problems is important for resolving financial issues and optimizing financial processes.
• Software Proficiency: Proficiency in accounting software is typically required. Familiarity with popular accounting software packages such as QuickBooks or Sage is often necessary, along with proficiency in Microsoft Excel for financial analysis and reporting.
• Ethical Conduct: Integrity and ethical behavior are essential for a school accountant, as they are entrusted with handling sensitive financial information and ensuring compliance with laws and regulations.
• Teamwork and Collaboration: Collaboration with other members of the school administration, including administrators, teachers, and staff, is often necessary to achieve the school's financial goals and objectives.
• Adaptability: The ability to adapt to changing circumstances and regulations is important in the dynamic field of accounting. School accountants must stay informed about changes in accounting standards, tax laws, and regulatory requirements that may impact their work.
• Problem-Solving Skills: School accountants encounter various financial challenges and discrepancies that require creative problem-solving skills to resolve effectively.
• Customer Service Orientation: In a school environment, the accountant may interact with parents, students, and other members of the community. A customer service-oriented approach can help ensure positive interactions and maintain the school's reputation

EDUCATION/EXPERIENCE

• Bachelor's degree in accounting, finance, or a related field.
• Professional certification such as CPA (Certified Public Accountant) preferred.
• Previous experience in accounting or financial management, preferably in an educational setting.
• Strong understanding of accounting principles and practices.
• Proficiency in accounting software and Microsoft Excel.
• Excellent attention to detail and organizational skills.