Safety and Security Officer at Jesuit Refugee Service (JRS)

The Security Officer provides the country team with technical assistance, monitoring the compliance to JRS’s risk management plan of all country’s dispersed operational offices. The position will concentrate on ensuring that structures and systems for safety and security management are in place and properly utilized. He/She will provide direction and technical support in developing and maintaining country programs’ context-specific field security plans.

Main responsibilities and tasks

Staff/Program and Premises Safety/Security:

• Secures JRS premises and personnel and ensure monitoring surveillance equipment; inspecting office compound, equipment, and access points and entry gates;
• Ensure JRS compound are safe and secure, fences and gates are strong enough and maintained to prevent unauthorized entries;
• Ensure Security guards are well aware of their responsibilities and present 24/7 on duty;
• Take appropriate security/safety measurements to limit and mitigate the security/safety risk and damages of JRS premises;
• Monitor on regular bases and ensure JRS offices are well equipped with fire extinguishers, first aid kits and emergency contact list;
• Monitor on regular basis and ensure security guards have access to basic security equipment (torch, mobile phone + charger, credit and JRS emergency contact list.
• Ensure there is safe area for fleet parking, drivers alerted for any evacuation in an immediate notice;
• Conduct Security assessment of JRS new premises before JRS goes with lease contract signatures;
• Identify an exit route for all distribution point, arrange transportation and safety measurements to evacuate staff – in case the distribution turn to violence;

Transport/movement Safety and Security:

• Ensure all vehicles equipped with updated fire extinguishers, first aid kits and JRS emergency numbers, if not, inform Logistic and HR Dept. to update;
• Ensure all cars seat belt are working and staff members are following the safety instruction;
• Monitor with Logistic team support the car movement and speed limit of the vehicles in JRS (Country) with the new GPS tracking system;
• Coordinate staff movement in the field

Communication/Reporting:

• Ensure staff are always updated on security situation in the country – by e-mail, SMS or other existed communication system.
• Communication is the main pillar of security; ensure always to maintain a solid communication with staff, security organization and other stakeholders at (location) and value any information, even based on rumors and pass to direct supervisor;
• Ensure that communication tools and equipment are functioning well and in working condition;
• Ensure VHF Radio, Thuraya SAT phone and mobile phone are available, fully charged;
• Never relay on single communication network, always have 2nd or even 3rd means of communication, thus ensure Thuraya SAT phone are available for emergency communication;
• Coordinate with Local NGO security organization in country, attend the Security meeting after approval of Head of Mission.
• Update Country Director on Security situation in the field
• Provide meeting minutes, briefing to PMs and LGAs Coordination;
• Follow up of SIR (Security Incident Report) with Security Focal Points at LGA level;
• Consolidate Security Monthly report and analysis;
• Provide JRS Country visitors and new staff with an induction on security and with regular security briefings and updates and ensure that all staff follow security procedures;
• Ensure that JRS’s security management plans are relevant and constantly updated as appropriate and that all staff know their roles and responsibilities;
• Write regular security management reports with situational analysis and recommendations;

Capacity building:

• Identify with support of HR department Security and Safety training for staff (both National and international)
• Ensure all staff are aware of JRS Country Security Plan, Country Security context and JRS security Operation procedures (SOPs).
• A Collaborative Manager able to inspire a shared vision of security with your country teams. Ability to help focal points and management teams in learning, growing, and thriving in their resilience to safety and security issues.
• Check with external agencies (UN, government offices, police) and internal sources (other staff, radio, foreign embassies) on security situation for daily operations and advise the Country Director on daily decisions related to staff movements and precautions. The candidate should be able to gather information on emerging events and trends quickly and accurately.
• Able to spot trends and keep JRS country and headquarters Chief Security Officer informed about country threats and support needs

Expected Candidate Profile:

• The ideal candidate should be university graduated in relevant field, with a minimum of 5 years of experience working as a Security Manager in a humanitarian/recovery context.
• Should have Expertise in responding to security incidents, establishing security policy procedures, conducting security assessments, and documented results related to the position’s responsibilities.
• Should demonstrable understanding of humanitarian safety practices and principles and their application.
• Should demonstrate strong experience, based on evidence, of humanitarian negotiation (with national authorities, local authorities, non- state actors, military forces) and humanitarian access in complex emergencies.
• Should be willing and ready to support the field team in designing and implementing the “acceptance strategy” especially for hard to reach and remote field locations.
• Should demonstrate previous experience with humanitarian NGO security and/or project management.