Roving Logistics Procurement Officer Nigeria Mubi/Yola at Norwegian Refugee Council (NRC)

JOB DESCRIPTION

These strategic locations have allowed NRC greater reach from the north and south parts of the North-East and North Central region and allowed NRC to contribute to bridging the gap between humanitarian aid and development cooperation, including by focusing on equitable access to basic services and strengthening the rights of displaced people and returnees. In addition to the Country Office and the above-mentioned Area Offices, NRC has sub-office structures in Dikwa, Monguno, Biu, Mubi, Pulka and Gwoza.

We are looking for people who are passionate about helping refugees and people forced to flee. 

If you are those people, the Norwegian Refugee Council in Nigeria is looking for an enthusiastic and passionate Roving LogisticsProcurement Officer to join our team in Yola, Adamawa State. You will be responsible for the Logistic/Procurement day-to-day logistics/Procuremnt functions for the NRC Area South office.

Role and responsibilities

The Logistics Officer is responsible for managing logistics staff, vehicle fleet, assets, communications, procurement, security and properties to ensure effective, transparent and accountable logistic support to the Norwegian Refugee Council programs in NRC Nigeria. Liaison with program teams to ensure adequate logistical consideration for coordination and planning of program implementation. Provide technical support and guidance to program teams on logistical elements of distribution & procurement planning.

Generic responsibilities

1. Ensure adherence with NRC policies, tools, handbooks and guidelines
2. Implement delegated support function portfolio according to plan of action
3. Prepare and develop status reports as required by management
4. Ensure proper filing of documents 
5. Promote and share ideas for improvement of the support function

Specific responsibilities 

Transport & Fleet:

• Managing and tracking of all vehicles on the fleet, including movement planning and day-to-day allocation 
• Ensure that vehicles are checked on a daily basis, and that regular service and maintenance is carried out as per agreed schedule as well as managing service agreements such as vehicles fueling.
• Ensure vehicles have current and lawful documentation.
• Receive travel requests, and maintain trip schedules and Staff Movement Board.
• Prepare Military Clearances for the delivery of goods to field locations as requested.
• Produce logistics site report, vehicle and generator cost performance report.
• Ensure proper usage and Maintenance of the Area Office Generator by keeping an up to date Generator Log book for usage and services. 

Asset & Facility Management:

• Maintaining up-to-date control of all assets including tracking donor, value, and location, managing staff issue, and recording all asset movements and disposals
• Oversee the issuance and return of assets to/from staff
• Ensure leased properties are in good habitable conditions. Liaising with the caretaker and landlord where and when necessary.
• Ensure the telephone system is operational and cost effective (PABX and CUG). Report any defective equipment or service.  Check on running costs with Finance to ensure no misuse occurs
• Ensure the data network (internet) is operational and cost effective. Report any defective IT or office equipment to the Area Manager.
• Update Asset Register and send to country office every month

Warehousing and Stock Management:

• Enter all new items purchased are entered in the stock card and ensure reconciling with Stock/Assets register.
• Manage and maintain the physical warehouse.
• Ensure quarterly stock check and reconciliation.
• Ensure random spot check on stock in the warehouse
• Ensure all program stock are released through NRC Stock release/requisition form and accompanied with a waybill to Beneficiaries/point of usage.
• Ensure the BHs and the Country Office Logistics Manager are informed about all stock under expired, expiring SOF and other irregularities or discrepancy in the warehouse respectively.

Procurement and Supply:

• Oversee procurement requirements of the Field Office; implement procurement as per approved guidelines, procedures and forms (Purchase Requests, Purchase Orders, Goods Received Notes, Service Completion form etc.)
• Check the availability and prices of requested items in the local market; liaise with country office if procurement must be conducted there or at area office level
• Prepare a weekly summary of all outstanding purchase requisitions, showing the current status of the items and the date which they are expected to be supplied to the projects
• Prepare monthly summary reports on the procurement and logistics support functions, identifying problems in operations and solutions proposed
• Monitor procurement and logistics support costs in liaison with the Field Accountant to ensure that expenditures remain within approved budgets
• Ensure the office is well stocked with necessary supplies stationeries and other consumables
• Oversee all arrangements for meetings and conferences as required ensuring these are delivered to a high quality and cost effectively
• Updates and Manages the Procurement tracker at the field level.
• Updates and manages the contract tracker at the field level.

Qualifications

• Bachelor's Degree or it equivalent
• At least 3 years Working Experience in a Similar Position
• Experience from working as a Support Function Staff in a humanitarian/recovery context
• Previous experience from working in complex and volatile contexts
• Documented results related to the position’s responsibilities
• Fluent in spoken English, Hausa, and any other local language

Generic/Professional Competencies:

• Experience from working as a Procurement Officer in a humanitarian/recovery context
• Previous experience from working in complex and volatile contexts
• Documented results related to the position’s responsibilities
• Good communication in English
• Good negotiation skills
• Compliance with NRC and donor policies, procedures and systems which are related to Logistics

Behavioral Competencies:

• Handling insecure environment
• Planning and delivering results
• Empowering and building trust
• Communicating with impact and respect