Project Historian and Administrator at Foteino Talento

Location: Ijebu, Ogun
Employment Type: Internship

Role Summary

• As the Project Historian and Administrator, you will coordinate project activities including managing of schedules, arranging assignments, and communicating progress to all team members.
• Your responsibilities include preparing action plans, analysing risks and opportunities and gathering necessary resources.
• For this role, you will work with a team of Project Managers and Project Coordinators, so good communication and collaboration skills are essential.

Key Responsibilities
The role involves:

• Interact with a diverse team to solicit status updates and identify potential risks in project plan
• Provide Secretarial / Admin Support to Project Manager, Engineering Manager, Construction RSM & Project Leads
• Preparation of Slide Presentations (PowerPoint)
• Drafting Minutes of Meeting (Word)
• Drafting of Project Execution Plans (Word)
• Update / Collation of Monthly Reports (Support to Project Leads / CM Team)
• Update of PDTA QA Documentation / Project Instructions (Support to PDTA Management Team)
• Creation of Transmittals / Issuing of Documentation (MOM / Monthly Reports)
• Schedule regular meetings and record decisions (e.g., assigned tasks and next steps)
• Break projects into doable tasks and set timeframes and goals
• Create and update workflows
• Conduct risk analyses
• Prepare and provide documentation to internal teams and key stakeholders
• Order resources, like equipment and software
• Retrieve necessary information (e.g., user/client requirements and relevant case studies)
• Track expenses and predict future costs
• Monitor project progress and address potential issues
• Coordinate quality controls to ensure deliverables meet requirements
• Measure and report on project performance.

Requirements and Skills

• B.Sc in Business Administration or related field with a minimum of 1 year work experience.
• Work experience as a Project Administrator, Project Coordinator, or similar role
• Hands-on experience with flowcharts, technical documentation, and schedules
• Knowledge of project management software (e.g., Trello or Microsoft Project)
• Solid organization and time-management skills
• Team spirit
• Advanced MS Office skills
• Decision making ability and leadership skills.
• Time management and organization skills.

Competency:

• Innate versatility
• Team working adaptability
• Cerebral & intellectually curious
• Lucid & strong written English
• Clear & articulate spoken English.
• Pleasant expressive personality.

Rewards

• Excellent basic income + (N150,000 monthly).
• Accommodation
• Mobility vehicle
• Health insurance/facility access
• Professional Training (Continuous)
• Career (personal development) path.
• Opportunity to pioneer/build modern Agri-industrial organisation.