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  • Posted: Oct 14, 2020
    Deadline: Oct 28, 2020
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  • Note: Never pay any money to any recruiter for any purpose (certificates, medical testing, interview, work kit or any other thing).
    UNHCR was created in 1950, during the aftermath of the Second World War, to help millions of Europeans who had fled or lost their homes. We had three years to complete our work and then disband. Today, over 65 years later, our organization is still hard at work, protecting and assisting refugees around the world.
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    Project Control Associate

    Job ID
    Project Control Associate
    22470
    Location
    Maiduguri, Nigeria
    Salary Grade
    G6
    Hardship Level
    E
    Family Location Type
    Non-Family

    Eligible Applicants
    This position is advertised open to internal and external applicants.
    Procedures and Eligibility
    Interested applicants should consult the Administrative Instruction on Recruitment and Assignment of Locally Recruited Staff (RALS).

    Applicants must be nationals of, and be locally recruited within the country of their employment.
    Duties and Qualifications
    Project Control Associate

    Organizational Setting and Work Relationships

    The primary functions of project control are to complement programme management and provide support for oversight of projects including the formulation of a monitoring plan, quality assurance, and verification. Other activities of project control include: review of project agreements, project audit, monitoring that there is synchrony between financial and operational performance, participation in multi-functional monitoring activities and reviews, tracking project risk management, and supporting project closure.

    It is essential to maintain segregation of duties between project control and programme functions for effective accountability and oversight. Where there is no Project Control Officer, General Service staff performing project control functions should report directly to the Head of Office.

    The Project Control Associate receives general guidance and work plans from the supervisor. They work independently on regular assignments under the supervision of the Project Control Officer or to the same management level as programme. The incumbent may supervise other general service staff.

    Project Control staff play a very important role in maintaining harmonious and effective partnerships, and often interact with implementing partners. As a result, incumbents need to be very mindful of all dimensions of partnerships in their interaction with partners (in accordance with the Principles of Partnership, the Code of Conduct and other relevant documents).
    All UNHCR staff members are accountable to perform their duties as reflected in their job description. They do so within their delegated authorities, in line with the regulatory framework of UNHCR which includes the UN Charter, UN Staff Regulations and Rules, UNHCR Policies and Administrative Instructions as well as relevant accountability frameworks. In addition, staff members are required to discharge their responsibilities in a manner consistent with the core, functional, cross-functional and managerial competencies and UNHCR¿s core values of professionalism, integrity and respect for diversity.

    Duties

    • Contribute to reviewing the internal control systems of implementing partners.
    • Contribute to reviewing that IP agreements are in conformity with Country Operation Plans and UNHCR¿s rules, policies and procedures.
    • Monitor that a complete record is maintained for all projects.
    • Contribute to reviewing, analysing and verifying Financial and Performance Implementing Partner Reports (Part I-IPFR and Part II-IPR), and to checking accuracy and consistency between IPFR and IPR, in accordance with project agreements.
    • Ensure that the funds obligated under an IP agreement permit the payment of the next instalment or a disbursement, confirming the status of instalments already paid.
    • Support timely project closure in coordination with the programme unit.
    • Bring to the attention of supervisors and programme officers any significant variances at the office level in: budget execution, percentage of project execution, time schedule, and quality of projects against specifications or terms and conditions.
    • Maintain professional relationships with implementing partners.
    • Keep up to date with all UNHCR rules, regulations and procedures necessary to perform these duties.
    • Escalate IP issues to supervisors.
    • Recommend acceptance or non-acceptance of IPRs and payment of instalments.
    • Contact implementing partners for project related matters.

    Have unlimited access to financial and operational records relating to projects.
    Perform other related duties as required.

    Minimum Qualifications

    Education & Professional Work Experience

    • Years of Experience / Degree Level
    • For G6 3 years relevant experience with High School Diploma; or 2 years relevant work experience with Bachelor or equivalent or higher

    Field(s) of Education
    Not applicable.

    Certificates and/or Licenses

    • Accounting;
    • Auditing;
    • Business Administration;
    • Finance;
    • Project Management;

    (Certificates and Licenses marked with an asterisk* are essential)

    Relevant Job Experience
    Essential
    Not specified.
    Desirable
    Not specified.

    Functional Skills

    • FI-Finance Accrual accounting (IPSAS/IFRS);
    • IT-Computer Literacy;
    • MG-Project Management;
    • PC-Quality Assurance/Control;
    • MG-Risk Management;
    • FI-Auditing practical experience;
    • UN-UN/UNHCR Financial Rules and Regulations and Procedures;
    • IT-ERP (Enterprise Resource Planning) Functional Knowledge;
    • IT-Microsoft Office Productivity Software;

    (Functional Skills marked with an asterisk* are essential)

    Language Requirements

    • For International Professional and Field Service jobs: Knowledge of English and UN working language of the duty station if not English.
    • For National Professional jobs: Knowledge of English and UN working language of the duty station if not English and local language.
    • For General Service jobs: Knowledge of English and/or UN working language of the duty station if not English.

    This is a Standard Job Description for all UNHCR jobs with this job title and grade level. The Operational Context may contain additional essential and/or desirable qualifications relating to the specific operation and/or position. Any such requirements are incorporated by reference in this Job Description and will be considered for the screening, shortlisting and selection of candidates.
    This is a Standard Job Description for all UNHCR jobs with this job title and grade level. The Operational Context may contain additional essential and/or desirable qualifications relating to the specific operation and/or position. Any such requirements are incorporated by reference in this Job Description and will be considered for the screening, shortlisting and selection of candidates.
    Position Competencies
    Core Competencies

    • Accountability
    • Communication
    • Organizational Awareness
    • Teamwork & Collaboration
    • Commitment to Continuous Learning
    • Client & Result Orientation

    Managerial Competencies

    • Judgement and Decision Making
    • Managing Resources

    Cross-Functional Competencies

    • Planning and Organizing
    • Political Awareness
    • Language Requirements
    • Please also note that English is essential for this Job Opening.

    Knowledge of local Language is an added advantage
    Additional  Information
    A written test will be conducted for this position which will be followed by a competency-based interview.

    Method of Application

    Internal Candidates:

    Interested staff members should consult the policy Recruitment and Assignment of Locally Recruited Staff (UNHCR/AI/2020/1/Rev.1 dated 31 March 2020). If you have questions regarding your eligibility, you may also contact the HR Unit.

    An applicant who has internal status is a staff member holding an indefinite or fixed-term appointment in any duty station in the country. Former UNHCR General Service staff members, having held an indefinite or fixed-term appointment for an uninterrupted period of at least one year may apply for internally advertised vacancies at their previous grade or equivalent or one grade above, if the seniority requirements are met, for a period of two years for Male candidates and three years for Female candidates following separation.

    External Candidates: External candidates must meet the essential minimum requirements of the position and candidates who are not citizens of the country must comply with all eligibility requirements for employment in line with the prevailing legislative prerequisites in the country.[1]

    Remuneration: A competitive compensation and benefits package is offered. For information on UN salaries, allowances and benefits, please visit the portal of the International Civil Service Commission at: http://icsc.un.org

    Submission of Applications:

    Internal Applicants:

    Please log on to your MSRP accounts to complete your application(s)

    Interested and qualified? Go to United Nations High Commissioner for Refugees (UNHCR) on public.msrp.unhcr.org to apply

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