Procurement Officer at Bilaad Realty Limited

Job Purpose

• The Procurement Officer is responsible for managing the end-to-end process of acquiring goods, works, and services required for property development, construction, and facility operations.
• The role ensures that procurement activities are conducted efficiently, ethically, and cost-effectively, while maintaining compliance with company policies, regulatory requirements, and project timelines.
• The position plays a key role in supporting project execution through effective sourcing, contract management, vendor performance evaluation, and risk mitigation—thereby ensuring value for money and continuous supply chain reliability.

Key Responsibilities
Procurement Planning & Needs Assessment:

• Collaborate with Project Managers, Engineers, and Quantity Surveyors to identify and forecast material, equipment, and service requirements for construction projects.
• Develop and maintain annual and project-based procurement plans aligned with budgets and schedules.
• Prepare and process purchase requisitions, requests for quotation (RFQs), and purchase orders (POs).
• Ensure procurement aligns with approved budgets and internal control procedures.

Vendor Sourcing & Management:

• Identify, prequalify, and maintain a database of reliable vendors (suppliers, contractors, and service providers).
• Conduct market intelligence on pricing, material availability, logistics trends, and supply risks.
•  Negotiate favorable terms, pricing, warranties, and delivery conditions with vendors.
• Monitor and evaluate supplier performance using established KPIs (quality, delivery, compliance, responsiveness).
• Ensure vendor compliance with statutory and regulatory requirements (CAC, Tax Clearance, PENCOM, ITF, NSITF, HSE, etc.).

Tendering & Evaluation (Procurement Documentation and Reporting):

• Maintain accurate records of all procurement activities, including contracts, delivery notes, invoices, and purchase records.
• Track orders and ensure timely delivery of goods and services to requesting units.
• Prepare and submit periodic procurement reports and inventory updates to the Procurement Manager.
• Coordinate and manage the Request for Proposal (RFP), Invitation to Tender (ITT), and bidding processes.
• Prepare tender documents, evaluation criteria, and ensure transparency in selection.
• Conduct bid openings, perform technical and financial evaluations, and prepare recommendation reports for management approval.

Contract Administration & Procurement Execution:

• Draft, review, and track supplier and contractor agreements in liaison with the Legal and Finance teams.
• Raise and manage Local Purchase Orders (LPOs) and ensure necessary approvals are obtained.
• Monitor contract performance, delivery schedules, and compliance with terms and conditions.
• Resolve issues relating to late deliveries, shortages, or product non-conformities.

Logistics & Delivery Coordination:

• Coordinate the transportation, shipping, and delivery of construction materials and equipment to project sites and ensure the smooth handover of goods.
• Provide procurement support for both office operations and project execution as required.
• Liaise with logistics partners, freight forwarders, and clearing agents for imported goods.
• Maintain delivery documentation (Delivery Notes, Goods Received Notes, Vendor Invoices).
• Ensure proper storage, inspection, and distribution of materials at receiving points.

Quality Assurance & Compliance

•  Work with Quality Assurance and Site Teams to verify material specifications and compliance with technical standards.
• Ensure adherence to company procurement policies, ethical standards, and environmental sustainability practices.
• Support internal and external procurement audits with complete documentation and records.

Cost Control & Reporting

• Ensure all procurement activities achieve value for money and remain within approved budgets.
• Track procurement performance metrics such as lead time, supplier scorecards, and order fulfillment rate.
• Prepare and submit regular procurement reports, market analyses, and spend summaries to management.
• Support finance in invoice verification and prompt vendor payment processing.

Risk Management & Stakeholder Coordination

• Identify, assess, and mitigate procurement-related risks such as price volatility, delivery delays, or vendor defaults.
• Maintain strong communication and collaboration with internal stakeholders (Project, Finance, Legal, Operations).
• Support dispute resolution, contract enforcement, and termination processes when necessary.
• Uphold confidentiality and integrity in all procurement transactions
• Any other assigned Task

Key Performance Indicators (KPIs)

• Procurement turnaround time (from requisition to delivery).
• Cost savings achieved versus budget.
• Supplier performance and delivery reliability.
• Level of compliance with procurement policies and audit outcomes.
• Stakeholder satisfaction with procurement support.

Qualifications & Experience

• Bachelor’s Degree in Procurement Management, Quantity Surveying, Business Administration, Engineering, or related field.
• Master’s Degree in Procurement/logistics related field is an added advantage.
• Professional certification is an advantage (e.g., CIPS, NIM, NIQS, PMP).
• Minimum of 3–5 years of relevant experience in procurement or supply chain management, preferably in a real estate or construction environment.
• Demonstrated experience in vendor management, tender evaluation, and contract administration.

Knowledge & Competencies:

• In-depth understanding of procurement regulations, contract management, and supply chain principles.
• Knowledge of real estate and construction procurement processes, including due diligence and tendering.
• Familiarity with Nigerian public and private sector procurement laws and regulatory agencies.
• Proficiency in procurement or ERP software (SAP Ariba, Tradogram, Procurify, or similar).
• Strong negotiation, analytical, and reporting skills.
• High ethical standards and commitment to transparency and accountability.

Core Attributes:

• Integrity and discretion.
• Attention to detail.
• Proactive problem-solving approach.
• Excellent communication and interpersonal skills.