Procurement / Admin Officer at Kursi Investment Limited

Job Summary

The Procurement / Admin Officer supports the company’s sourcing and purchasing processes while also providing day-to-day administrative support. The role is responsible for sourcing suppliers, vendor coordination, documentation control, record-keeping, and compliance support, as well as routine administrative coordination tasks. The position helps ensure that procurement processes are well-organized, properly documented, and that day-to-day administrative operations run smoothly and efficiently.

Key Duties and Responsibilities

 Procurement Responsibilities

• Source and obtain quotations from suppliers for goods, materials, equipment, and services in line with approved requirements and company procedures.
• Support the sourcing and procurement of goods, materials, equipment, and services in line with approved requisitions and company policies.
• Support vendor onboarding, including documentation verification and maintenance of vendor records.
• Assist in preparing and issuing Requests for Quotations (RFQs) and other sourcing documents.
• Track supplier submissions and support the preparation of bid comparison summaries.
• Raise and track purchase orders and follow up with vendors on deliveries.
• Liaise with suppliers to resolve issues relating to delivery, documentation, or quality.
• Coordinate with the Finance Department to track supplier invoices and payment status.
• Ensure procurement activities comply with company policies, approval limits, and procedures.

Administrative Responsibilities

• Provide general administrative support to teams and departments as required.
• Maintain proper filing and record-keeping (physical and electronic) for procurement and general administrative documents.
• Prepare routine reports, memos, and correspondence as required.
• Coordinate meetings, schedules, and basic administrative logistics.
• Support supplies management and basic inventory of consumables.
• Assist with documentation tracking, approvals follow-up, and internal communication.
• Support internal and external audits by providing required procurement and administrative records.

Qualifications & Experience

• Bachelor’s degree in Business Administration, Supply Chain Management, Purchasing & Supply, or a related discipline.
• Minimum of 3–5 years’ experience in procurement and/ administrative roles, preferably in mining, construction, logistics, or industrial environments.
• Practical experience in supplier sourcing, vendor coordination, procurement documentation, and RFQ processes.
• Basic understanding of procurement procedures, contract terms, and documentation control.
• Proficiency in Microsoft Office applications (Word, Excel, Outlook); experience with ERP or procurement systems is an advantage.

Skills & Competencies

• Good understanding of procurement and administrative processes.
• Strong organizational and record-keeping skills.
• High attention to detail and accuracy in documentation.
• Good communication and interpersonal skills.
• Integrity, professionalism, and accountability.
• Ability to manage multiple tasks, work under pressure, and meet deadlines.
• Proactive, dependable, and solution-oriented attitude.

DISCLAIMER

Due to the urgency of this position, applications will be reviewed on a rolling basis, and the position may be filled before the recruitment closing date.

Guiding Principles

Kursi Group has zero tolerance for sexual harassment, exploitation and abuse, human trafficking, child abuse, and exploitation. Any violations of these principles and policies will be treated as serious misconduct.

Kursi Group is an Equal Opportunity Employer regardless of background.