Personal Assistant at PHR Solutions Limited

Job Responsibilities

• Manage Director’s electronic diary, assessing priority of appointments and reallocation as necessary.
• Manage MD/CEO’s travel arrangements (including visas/accommodation).
• Maintain MD’s office systems, including data management and filing.
• Maintain records of MD/CEO’s contacts.
• Screen and direct phone calls and distribute correspondence.
• Assist the MD/CEO by conducting research, initiating follow-up action, and pursuing replies on issues within their purview.
• Produce documents, briefing papers, reports, and presentations for the MD/CEO.
• Organize meetings and ensure that the MD/CEO is well prepared for those meetings, preparing agendas, pre-meeting briefings, and meeting papers.
• Manage arrangements for Board and Board Committee meetings, including collation/distribution of various reports.
• Meet and greet visitors at all levels of seniority.
• Handle all incoming mail.
• Any other duties as may be required by the MD/CEO

Job Requirements

• Degree in Business or related field, BSc/BA in Humanities or Social Sciences
• 2-3 years of experience in a similar position.
• Excellent understanding of business operations and procedures.
• Excellent communication and interpersonal skills.
• Strong organizational and planning skills.
• Tech-savvy and experience using MS office
• Multitasking abilities.
• Strong strategic thinking and leadership skills.