Personal Assistant / Office Manager at Fadac Resources

Job Summary: The Personal Assistant / Office Manager will be responsible for managing administrative tasks, coordinating schedules, handling correspondence, and overseeing office operations. This role requires exceptional organizational skills, discretion, and the ability to multitask in a fast-paced environment while serving as a central point of contact for both internal and external stakeholders

RESPONSIBILITIES:

• Managing the Managing Director’s calendar, scheduling meetings, and coordinating travel arrangements.
• Preparing documents, reports, and presentations for meetings and events.
• Handling confidential information with the utmost discretion.
• Screening calls, emails, and correspondence, prioritizing matters that require the MD’s attention.
• Overseeing the day-to-day running of the office to ensure efficiency.
• Managing office supplies, procurement, and vendor relationships.
• Coordinating facility maintenance and ensuring a safe, well-organized workspace.
• Supervising administrative support staff where applicable.
• Serving as the primary liaison between the MD, staff, clients, and partners.
• Organizing and coordinating internal and external events.
• Maintaining accurate filing systems (digital and physical).
• Drafting and managing correspondence, contracts, and other important documents.
• Compiling and submitting administrative and operational reports as required.
• Ensuring proper record-keeping for compliance and reference.

REQUIREMENTS:

• Bachelor’s degree in Business Administration, or related field
• Minimum 3-5 years’ experience as a Personal Assistant, Office Manager, or similar role.
• Ability to speak french language fluently
• Excellent organizational and time management skills.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and office management software.
• Ability to work under pressure and handle multiple priorities.
• High level of discretion and professionalism.
• Excellent Problem-solving skill, Discretion and confidentiality and Attention to detail