Personal Assistant (Health and Fitness Industry) at Nicole Sinclair Consulting

We are seeking a highly organized and proactive Personal Assistant to support both professional and personal task. The ideal candidate will focus on managing calendars, coordinating appointments and ensuring smooth day-to-day operations across various responsibilities.

• Schedule and manage calendars for meetings, appointments and events.
• Coordinate travel arrangements both personal and official.
• Monitor domestic and official assignments.
• Assist with communications including responding to emails and phone calls.
• Maintain confidentiality of personal and official information.
• Prepare, organize documents, reports and presentations.
• Liaise with service providers and vendors as necessary.
• Track deadlines and commitments, following up on deliverables.
• Reconciling monthly expenses.
• Coordinate meetings, prepare agendas and take minutes during meetings.
• Help to manage special projects.

Qualification/ Experience

• Candidates should possess a Bachelor’s degree in Business Administration, Communications or a related field.
• Minimum of 3+ years of experience as a Personal Assistant, Executive Assistant, or in similar role.
• Proven experience in managing calendars, scheduling appointments and meeting deadlines effectively.
• Ability to handle sensitive information with discretion and maintain confidentiality.
• Ability to organize information and maintain high standards of accuracy.
• Ability to handle both professional and personal tasks in a dynamic environment, adjusting to changing priorities.

Knowledge/ Skills

• Strong organizational and multitasking skills.
• Excellent verbal and written communication skills.
• Strong attention to detail.
• Proactive and takes initiative in identifying areas where support is needed.
• Problem solving skills.
• Positive attitude and ability to maintain calm under pressure.