Personal Assistant at Amy Consulting

Key Responsibilities

• The primary gatekeeper and point of coordination for the MD’s professional and personal affairs.
• The operational anchor, ensuring seamless communication and organisation across all the MD’s companies.
• A confidant and project manager, supporting high-level strategic initiatives while handling administrative and logistical details.
• Manage and maintain MD’s calendar: meetings, calls, events, deadlines across all companies.
• Prioritise and schedule appointments strategically (avoiding conflicts between different businesses).
• Handle, calls, filter priorities, and follow up.
• Prepare meeting agendas, minutes, and action lists; ensure timely completion of follow-up tasks.
• Maintain organized filing systems (digital and physical) for contracts, NDAs, invoices, reports, etc.
• Handle confidential documents with discretion. Act as a liaison between the MD and stakeholders—, clients, employees.
• Communicate and coordinate with managers from each company to ensure smooth operations.
• Draft professional letters, memos, proposals, or presentations on behalf of the MD.
• Maintain consistent brand voice and professionalism in all external communications.
• Assist in monitoring ongoing projects, deadlines, and deliverables across different ventures.
• Conduct research (e.g., market trends, competitors, suppliers) to support business decisions.
• Ensure the MD is briefed and prepared for meetings with key background information.
• Monitor cash flow for minor operations.
• Manage some aspects of the MD’s personal life (family logistics, appointments, events).

Key Requirements

• Exceptional Organizational and Time Management skills
• Strong communication and Interpersonal abilities
• High level of discretion and trustworthiness.
• Proficiency in common software, especially the Microsoft Office Suite and Google Workspace
• The ability to multitask and prioritize tasks effectively.
• A positive attitude, adaptability, and strong problem-solving skills are also vital for success in the role.